ReportingFormalities 14 10 2009 by R7OqsR

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									                    COUNCIL OF                               Brussels, 14 October 2009
            THE EUROPEAN UNION


                                                             14063/09
        Interinstitutional File:
          2009/0005 (COD)                                    LIMITE

                                                             MAR 135
                                                             CODEC 1157



NOTE
From :             The Presidency
To :               Delegations
No. prev. doc. :   13773/09 MAR 130 CODEC 1139
No. Cion prop. :   5789/09 MAR 8 CODEC 86
Subject :          Proposal for a Directive of the European Parliament and of the Council on
                   reporting formalities for ships arriving in and/or departing from ports of the
                   Member States of the Community and repealing Directive 2002/6/EC



Following the meeting on 5 October 2009, delegations will find attached a document containing
some suggestions for modifying the Commission proposal.


In relation to document 13773/09, new text is in bold and deleted text is indicated by strikethrough.


General scrutiny reservation: all delegations.
Parliamentary scrutiny reservation: DK and MT.




                                           ______________




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                                                 DG C III                       LIMITE EN
                                                                                         ANNEX


                                          Proposal for a
    Directive of the European Parliament and of the Council on reporting formalities for ships
      arriving in and/or departing from ports of the Member States of the Community and
                                  repealing Directive 2002/6/EC


THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION,


Having regard to the Treaty establishing the European Community, and in particular Article 80(2)
thereof,


Having regard to the proposal from the Commission1,


Having regard to the opinion of the European Economic and Social Committee2,


Having regard to the opinion of the Committee of the Regions3,


Acting in accordance with the procedure laid down in Article 251 of the Treaty4,


Whereas:




1
       OJ C […], […], p. […].
2
       OJ C […], […], p. […].
3
       OJ C […], […], p. […].
4
       OJ C […], […], p. […].

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(1)   Directive 2002/6/EC of the European Parliament and of the Council of 18 February 2002
      on reporting formalities for ships arriving in and/or departing from ports of the
      Member States of the Community5 requires Member States to accept certain standardised
      forms (hereinafter, ‘FAL forms’) in order to facilitate traffic, as defined by the International
      Maritime Organisation (IMO) Convention on Facilitation of International Maritime Traffic,
      adopted on 9 April 1965, as amended (hereinafter, ‘FAL Convention’).


(2)   The transmission of data required upon entry to and/or exit from ports under Council
      Directive 95/21/EC of 19 June 1995 concerning the enforcement, in respect of shipping using
      Community ports and sailing in the waters under the jurisdiction of the Member States, of
      international standards for ship safety, pollution prevention and shipboard living and working
      conditions6, as amended by Directive 2009/16/EC of the European Parliament and of the
      Council of 23 April on port State control7, Directive 2000/59/EC of the European Parliament
      and of the Council of 27 November 2000 on port reception facilities for ship-generated waste
      and cargo residues8, Directive 2002/59/EC of the European Parliament and of the Council
      of 27 June 2002 establishing a Community vessel traffic monitoring and information system
      and repealing Council Directive 93/75/EEC9, as amended by Directive 2009/17/EC of the
      European Parliament and of the Council of 23 April 2009 amending Directive 2002/59/EC
      establishing a Community vessel traffic monitoring and information system10,
      Regulation (EC) No 725/2004 of the European Parliament and of the Council
      of 31 March 2004 on enhancing ship and port facility security11,
      Regulation (EC) No 562/2006 of the European Parliament and of the Council
      of 15 March 2006 establishing a Community Code on the rules governing the movement of
      persons across borders (Schengen Borders Code)12 and, where appropriate, the International
      Maritime code for dangerous goods adopted in 1960 by the IMO, with the amendments
      thereto adopted and having entered into force, covers the information required by FAL forms.




5
      OJ L 67, 9.3.2002, p. 31.
6
      OJ L 157, 7.7.1995, p. 1.
7
      OJ L 131, 28.5.2009, p. 57.
8
      OJ L 332, 28.12.2000, p. 81.
9
      OJ L 208, 5.8.2002, p. 10.
10
      OJ L 131, 28.5.2009, p. 101.
11
      OJ L 129, 29.4.2004, p. 6.
12
      OJ L 105, 13.4.2006, p. 1.

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      Therefore, in order to avoid duplications, These these forms should not be required, if this
      information is available. The information gathered may be used in order to fulfil other
      reporting formalities.


(3)   Widespread use should be made of electronic means of data transmission for all reporting
      formalities as soon as possible and in order to facilitate such a development electronic
      systems need to be interoperable to a greater extent.


(4)   The SafeSeaNet systems established at national and Community levels should facilitate the
      reception, exchange and distribution of information between Member States’ information
      systems on maritime activity.


(5)   Information required by the FAL forms is are regularly updated. This Directive should
      therefore refer to the version of these forms that is currently in force. However, the forms
      established under use of forms issued following the application of Community legislation
      should take precedence if they exist, until the FAL forms issued under the FAL Convention
      are modified, following a proposal from contracting parties who are Member States of the
      European Union, in such a way as to include the relevant information required under
      Community legislation.


(5a) This Directive should be without prejudice to Regulation (EC) No 562/2006 of the
      European Parliament and of the Council of 15 March 2006 establishing a Community
      Code on the rules governing the movement of persons across borders (Schengen Borders
      Code)13 and Commission Regulation (EEC) No 2454/93 of 2 July 1993 laying down
      provisions for the implementation of Council Regulation (EEC) No 2913/92 establishing
      the Community Customs Code14.




13
      OJ L 105, 13.4.2006, p. 1.
14
      OJ L 253, 11.10.1993, p. 1.

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(6)   Ships operating between ports situated in the European Community’s customs territory should
      be exempt from the obligation to send FAL forms, if the ships do not come from, call in or are
      headed towards a port situated outside that territory or a free zone subject to type I controls
      within the meaning of customs legislation. This exemption will be possible once the goods
      transported by these ships have been presumed to have Community status in accordance with
      Commission Regulation (EEC) No 2454/93 of 2 July 1993 laying down provisions for the
      implementation of Council Regulation (EEC) No 2913/92 establishing the Community
      Customs Code15.


(7)   A new form should be introduced in order to harmonise the presentation of the information
      required for the prior security declaration provided for by Regulation (EC) No 725/2004.


(8)   The measures necessary for the implementation of this Directive should be adopted in
      accordance with Council Decision 1999/468/EC of 28 June 1999 laying down the procedures
      for the exercise of implementing powers conferred on the Commission16.


(9)   In particular, The the Commission should be empowered granted the authority to amend the
      annexes to this Directive, in so far as an amendment of this type will not have the effect of
      widening the scope of the Directive. Since those measures are of general in scope and are
      designed to amend non-essential provisions elements of this Directive and to by
      supplementing it by adding with new non-essential elements, they should must be adopted in
      accordance with the regulatory procedure with scrutiny provided for in Article 5a of Decision
      1999/468/EC.


(9a) The various legislative acts adopted by the European Union requiring pre-notification
      formalities at the entry in ports, such as Directive 2009/16/EC on port State control, may
      impose different deadlines time limits for the accomplishment of these pre-notification
      formalities. The Commission should examine the possibility to reduce shorten and harmonise
      these time limits deadlines, taking advantage of on-going progresses in electronic data
      processing.




15
      OJ L 253, 11.10.1993, p. 1.
16
      OJ L 184, 17.7.1999, p. 23.

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(10) Since the objectives of the proposed action, namely to facilitate maritime transport, cannot be
      sufficiently achieved by the Member States and can therefore, by reason of the scale or effects
      of the action, be better achieved at Community level, the Community may take measures, in
      accordance with the principle of subsidiarity set out in Article 5 of the Treaty. In accordance
      with the principle of proportionality, as set out in that Article, this Directive does not go
      beyond what is necessary in order to achieve those objectives.


(11) The measures stipulated in this Directive help achieve the objectives of the Lisbon Agenda.


(11a) This Directive should be without prejudice to Directive 95/46/EC of the European Parliament
      and of the Council of 24 October 1995 on the protection of individuals with regard to the
      processing of personal data and on the free movement of such data17.


(12) In the interest of clarity, Directive 2002/6/EC should be replaced by this Directive,18


HAVE ADOPTED THIS DIRECTIVE:




17
      OJ L 281, 23.11.1995, p. 31.
18
      UK suggests adding a new recital stating that formalities relating to public health are not
      affected, in particular WHO regulations.

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                                                Article 119
                                         Subject matter and scope


1.   The purpose of this Directive is to simplify and harmonise the administrative procedures
     applied to maritime transport by making the electronic transmission of information standard
     and by rationalising reporting formalities.

     20
2.        This Directive shall apply to the reporting formalities, as set out in Annex I, applicable to
     maritime transport for ships arriving in and ships departing from ports situated in Member
     States.21


3.   This Directive shall not apply to22 23:


     (a)      any warship, naval auxiliary or other ship owned or operated by a State and used, for
              the time being, only on government non-commercial service;


     (b)      fishing vessels of less than 24 metres24 in length; and


     (c)      pleasure yachts recreational craft not engaged in trade.




19
     General comments on the proposal: DE, supported by IE, IT and MT, has questions on
     possible overlaps with and incidence on other EU legislation, in particular customs
     legislation. FR, though sharing the objectives of the proposal, questions the added value of
     certain very general provisions.
20
     Scrutiny reservation on paragraph 2: BE, DE, DK, EL, IT, NL and PT.
21
     ES and IT expressed a preference for the following text: “This Directive shall apply to the
     reporting formalities, as set out in Annex I, applicable to maritime transport within the
     Community for ships – arriving from a port situated in a Member State in another port
     situated in a Member State; and – ships departing from for a Member State from a ports
     situated in a Member State
22
     DE, supported by CY, suggests adding tugs and ships engaged in scheduled services to the
     list. IE wants to add ships of less than 300 gt. (Cf. VTM Directive).
23
     BE and NL requested to align the exemptions to the ones stipulated in the FAL Convention.
24
     MT suggests 45 metres in order to ensure consistency with the VTM Directive.

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4.    This Directive shall not apply to Member States which do not have any ports in which ships
      falling under the scope of this Directive can call, insofar as the Member State concerned does
      not have ships registered under its flag.25


                                               Article 2


[…]


                                               Article 3
                                              Definitions


For the purposes of this Directive, the following definitions shall apply:


(a)   ‘reporting formality formalities’ means the information which, in accordance with the
      legislation applicable in a Member State, must be provided for administrative and procedural
      purposes when a ship arrives in or departs from a port in that Member State;


(b)   ‘FAL Convention’ means the IMO Convention on Facilitation of International Maritime
      Traffic, adopted on 9 April 1965, as amended;


(c)   ‘FAL forms’ means the standardised forms, filled out as provided for in the FAL
      Convention26;


(d)   ‘ship’ means any seagoing vessel or craft, except as specified in Article 1(3) of this
      Directive;27


(e)   ‘SafeSeaNet’ means the Community maritime information exchange system as defined in
      Directive 2002/59/EC28.

25
      CZ reservation; suggests deletion of the last part of the §, starting with “insofar…”. LU
      suggested an article that would read as follows: “To the extent that this Directive concerns
      seaports, the obligations concerning such ports shall not be applicable to landlocked
      countries”. LU clarifies that it would like to avoid having to implement the Directive. The LU
      position is supported by AT, CZ, HU and SK.
26
      NL would like a reference to electronic transmission.
27
      AT, DE, and EL consider the definition of ship as being too broad. MT would like to add “on
      international voyages”.

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                                               Article 3a
                      Harmonisation and coordination of reporting formalities


Each Member States shall take measures to ensure that the reporting formalities demanded by their
competent authorities are requested in a harmonised and coordinated manner within that Member
State.29


                                               Article 430
                                 Notification prior to entry into ports


Where no Subject to specific provisions on notification applicable under exist elsewhere in
Community legislation or under international legal instruments applicable to maritime transport
and binding on the Member States 31, Member States shall ensure that the shipmaster or any other
person duly authorised by the operator of the ship provides notification, prior to entering a port
situated in a Member State, of the information required under the reporting formalities to the
relevant authority32 appointed by that Member State:


      a)    at least twenty-four hours in advance, or


      b)    at the latest, at the time the ship leaves the previous port, if the voyage time is less than
            twenty-four hours; or


      c)    if the port of call is not known or it is changed during the voyage, as soon as this
            information is available.




28
      EL would like a reference to Dir. 2009/17.
29
      FR question the added value of the provision and would like it to be clarified.
30
      DE, DK, IT, MT, NL and UK question the relation to other time limits in EU legislation (e.g.
      port State control, waste, Schengen, Vessel Traffic Monitoring, etc.); MT and IT suggest a list
      of time limits in an annex. FR, supported by CZ, suggests deleting § 1. UK would prefer the
      port authority to be the relevant authority. NL questions the concept “relevant authority”. IT
      wants to be reassured that the provision does not entail a change in the current organisation of
      authorities in the Member States.
31
      Scrutiny reservation: UK.
32
      For the sake of consistency, the words "competent authority" could be considered.

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ANNEX                                           DG C III                          LIMITE EN
2.    […]


                                               Article 5
                                         Information in FAL forms


1.    Member States shall ensure that FAL forms are not required if the information requested has
      to be provided in a form format according to a Community legislative act.33


1a.   Member States shall accept information provided in a FAL form, if it contains all information
      required by Community legislation.34


2.    Member States shall accept FAL forms for reporting formalities referred to in Article 1 which
      are not required under a Community legislative act.35


3.    The information referred to in paragraphs 1a and 2 shall be considered to be sufficient if it
      results from the application of the definitions referred to in the FAL Convention set out in
      Annex II and is notified using the FAL forms listed in Annex I, using the methods established
      in the FAL Convention.


4.    Member States shall ensure the acceptance of that FAL forms submitted in one of the official
      languages of the IMO which is also an official language of the European Union are
      accepted.36




33
      BE, DK and FR proposed a new wording for § 1. FR suggests deletion of §1 if the current
      wording is kept.
34
      UK reservation.
35
      MT has proposed a new wording for § 1, supported by BE, DK and FR.
36
      Scrutiny reservation on the deletion of this paragraph: FR.
      Reservation on the deletion of this paragraph: ES.

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                                             Article 637
                                         Use of SafeSeaNet


1.   Member States shall ensure that information received in accordance with the reporting
     formalities referred to in Article 1 is available within their national SafeSeaNet system.


2.   Furthermore, Member States shall make relevant information available to other Member
     States via the SafeSeaNet system.


3.   The underlying digital format of the messages to be used within national SafeSeaNet system
     in accordance with paragraph 1, shall be established in accordance with Article 14 22a in
     Directive 2002/59/EC.38


                                              Article 7
                                  Electronic transmission of data


1.   Member States shall make possible the use of electronic means of transmitting the data
     necessary for the administrative reporting formalities as soon as possible at the latest by the
     time of the implementation of eCustoms according to Decision No 70/2008/EC39 but and in
     any case no later than 31 December 2016 [five years after the date of transposition referred
     to in Article 11(1)].40 41


2.   The electronic means referred to in paragraph 1 must be interoperable, accessible and
     compatible with the SafeSeaNet system established in accordance with Directive 2002/59/EC,
     and with the computer systems stipulated in Decision No 70/2008/EC, when applicable.
     Member States shall consult economic operators and inform the Commission of progress
     made using the methods stipulated in that Decision.


37
     DE, EL, MT and NL: reservation, in particular as regards exchange of information of different
     kind (customs, Schengen…).
38
     DE, EL, MT scrutiny reservation. UK concerns on the continued use of UK cargo declaration.
39
     OJ L 23, 26.1.2008, p. 21.
40
     NL, supported by UK, suggests deleting the last words and ending § 1 after “as soon as
     possible”. FR suggests 2020 as implementation deadline. COM strong reservation against
     2020 and “as soon as possible”.
41
     EL, supported by CY, FR and IE, suggested to use the wording presented by EL in w.doc
     2009/69.

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                                              [Article 8
                                 Exemptions for intra-Community voyages


Member States shall ensure that ships falling within the scope of Directive 2002/59/EC and
operating between ports situated in the European Community’s customs territory, but which do not
come from, call in or are headed towards a port situated outside that territory or a free zone subject
to type I controls under customs legislation shall be are exempt from the obligation to send the
information referred to in the FAL forms, without prejudice to the applicable Community
legislation.]


                                               Article 9
                                       Amendment procedure


The Commission may adopt the measures for amending the Annexes to this Directive, in so far as
an amendment of this type does not result in widening in the scope of the Directive. These
measures, designed to amend non-essential provisions of this Directive, shall be adopted in
accordance with the regulatory procedure with scrutiny referred to in Article 10(2).


                                              Article 10
                                        Committee procedure


1.    For the purposes of adopting measures relating to maritime safety, and particularly those
      relating to the amendment of the Annexes to this Directive, the Commission shall be assisted
      by the Committee on Safe Seas and the Prevention of Pollution from Ships (COSS),
      established under Article 3 of Regulation (EC) No 2099/2002 of the European Parliament and
      of the Council42.


      For the purposes of adopting measures relating to maritime security and particularly those
      relating to the amendment of Annex III, the Commission shall be assisted by the Maritime
      Security Committee (MARSEC), established under Article 11 of
      Regulation (EC) No 725/2004.




42
      OJ L 324, 29.11.2002, p. 1.

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2.    Where reference is made to this paragraph, Article 5a(1) to (4) and Article 7 of
      Decision No 1999/468/EC shall apply, having regard to the provisions of Article 8 thereof.


                                              Article 1143
                                             Transposition


1.    Member States shall adopt and publish, by [twelve [eighteen] months after the entry into force
      of this Directive] at the latest, the laws, regulations and administrative provisions necessary to
      comply with this Directive. They shall forthwith communicate to the Commission the text of
      those provisions.44


      […]


      When Member States adopt those provisions, they shall contain a reference to this Directive
      or be accompanied by such a reference on the occasion of their official publication. Member
      States shall determine how such reference is to be made.


2.    Member States shall communicate to the Commission the text of the main provisions of
      national law which they adopt in the field covered by this Directive.


3.    Member States which do not have any ports in which ships can call shall not be obliged
      to comply with paragraphs 1 and 2 as regards Articles [3a], [5] …


                                             Article 11a 45
                                                Review


The Commission shall, in cooperation with Member States, review, at the latest 18 months after the
date of entry into force of this Directive, the time limits of the reporting formalities in Community
legislation with a view to harmonising these time limits.




43
      The following delegations are in favour of a longer transposition period: BE, CY, CZ, NL, PL
      and SI: 24 months; DK, EL, IT, MT: 18 months.
44
      COM reservation on the deletion of the reference to a correlation table.
45
      To be studied in comparison to the list to be provided by COM in connection with Article 4.

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                                              Article 12
                                    Repeal of Directive 2002/6/EC


Directive 2002/6/EC shall be repealed as of [12 [18] months after the date of entry into force of this
Directive]. Any references to the repealed Directive shall be construed as references to this
Directive.


                                              Article 13
                                           Entry into force


This Directive shall enter into force on the twentieth day following that of its publication in the
Official Journal of the European Union.


                                              Article 14


This Directive is addressed to the Member States.

Done at Brussels,



For the European Parliament                   For the Council
The President                                 The President




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                                                                             ANNEX I TO ANNEX


                      List of reporting formalities referred to in Article 1(2)


1.   FAL form 1: General Declaration


     The general declaration is the basic document provided on arrival and departure containing
     information relating to the ship required by the authorities of a Member State.


2.   FAL form 2: Cargo Declaration


     The cargo declaration is the basic document containing information relating to the cargo,
     required by the authorities on both arrival and departure. However, information on hazardous
     cargo may be requested separately.


3.   FAL form 3: Ship’s Stores Declaration


     The ship’s stores declaration is the basic document provided on arrival and departure
     containing the data required by the authorities of a Member State relating to ship's stores.


4.   FAL form 4: Crew's Effects Declaration


     The crew’s effects declaration is the basic document requested on arrival containing data
     required by the authorities of a Member State relating to crew’s effects. It is not required on
     departure.


5.   FAL form 5: Crew List


     The crew list is the basic document required by the authorities of a Member State containing
     data relating to the number and composition of the crew at arrival and departure of a ship.




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ANNEX I TO ANNEX                              DG C III                            LIMITE EN
     Where the authorities require information about the crew of a ship on its departure from the
     port, one of the copies of the crew list, presented on arrival, shall be accepted on departure,
     provided it is signed again by the master or an officer duly authorised by him, and endorsed to
     indicate any change in the number or composition of the crew at the time of the ship’s
     departure or to indicate that no such change has occurred during the ship’s stay in the port.


6.   FAL form 6: Passenger List46


     For ships certified to carry 12 passengers or fewer, the passenger list is the basic document
     provided to the authorities of a Member State containing the data relating to passengers on
     arrival and departure of a ship.


7.   FAL form 7: Dangerous Goods47


     The Dangerous Goods Manifest is the basic document providing information on dangerous
     goods to the authorities of a Member State. In the case of multimodal transport, this document
     may be replaced by the multimodal transport form for dangerous goods contained in the
     IMDG code reproduced in the Annex to the IMO FAL Convention.


8.   Form for providing security information prior to entry into a port of a Member State48


     The form containing security information prior to arrival in a port of a Member State is the
     basic document providing security authorities in a Member State with the necessary
     information relating to security and meets the requirements laid out in the SOLAS XI-2/9
     regulation and Regulation (EC) No 725/2004 (see Appendix to this Annex).




46
     NL questions why the passenger list is restricted to ships certified to carry 12 passengers or
     fewer.
47
     DE and UK reservation on dangerous goods form.
48
     DK reservation on the security form.

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ANNEX I TO ANNEX                              DG C III                         LIMITE EN
9.   Maritime declaration of health49


     The declaration of health is the basic document required by the Member State’s authorities
     containing information relating to the ship’s sanitary condition, whilst at sea and on arrival in
     port.


The following correlation table provides a comparison between the FAL Convention forms and,
where they exist, the formalities required under EU directives which can be considered to overlap as
regards subject matter:




49
     UK suggests removing the reference to the health declaration.

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ANNEX I TO ANNEX                              DG C III                         LIMITE EN
                                    [Indicative correlation table]
        IMO FAL Convention forms                     Specific Community or international
                                                  legislation providing equivalent information
IMO General Declaration (FAL Form 1)             Notification prior to entry into ports of the
                                                 Member States (Article 4 of
                                                 Directive 2002/59/EC)
IMO Crew List (FAL form 5) and IMO               Border checks on persons (Article 7 of
Passenger List (FAL form 6)                      Regulation (EC) No 562/2006)
IMO Dangerous Goods Manifest                     Notification of dangerous or polluting goods
(FAL form No 7)                                  carried on board (Article 13 of
IMDG multimodal dangerous goods form             Directive 2002/59/EC)
                                                 Declaration of dangerous goods (IMDG Code
                                                 chapter 5.4)
Declaration of security described in Annex III Provision of security information prior to
until the adoption of a security form by the     entry into a port of a Member State (Article 6
FAL committee                                    of Regulation (EC) No 725/2004)
Relevant annex to the IMO General                Maritime declaration of health
Declaration
Relevant box in the IMO General Declaration      Notification [of waste] (Article 6 of
                                                 Directive 2000/59/EC)




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ANNEX I TO ANNEX                               DG C III                        LIMITE EN
                                                                             ANNEX II TO ANNEX


       Definitions for the purposes of the reporting formalities referred to in this Directive


1.   ‘Cargo’ means any goods, wares, merchandise, and articles of every kind whatsoever carried
     on a ship, other than mail, ship’s stores, ship’s spare parts, ship’s equipment, crew’s effects
     and passengers’ accompanied baggage;


2.   ‘Ship’s stores’ means goods for use in the ship, including consumable goods, goods carried
     for sale to passengers and crew members, fuel and lubricants, but excluding ship’s equipment
     and ship’s spare parts;


3.   ‘Ship’s equipment’ means articles other than ship’s spare parts, on board a ship for use
     thereon, which are removable but not of a consumable nature, including accessories, such as
     lifeboats, life-saving devices, furniture, ship’s apparel and similar items;


4.   ‘Ship’s spare parts’ means articles of a repair or replacement nature for incorporation into the
     ship in which they are carried;


5.   ‘Crew’s effects’ means clothing, items in everyday use and other articles, which may include
     currency, belonging to the crew and carried on the ship;


6.   ‘Crew member’ means any person actually employed for duties on board during a voyage in
     the working or service of a ship and included in the crew list;


7.   ‘Passenger’ means any person on board a ship other than crew members or children under one
     year of age.




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ANNEX II TO ANNEX                             DG C III                          LIMITE EN
                                                           ANNEX III APPENDIX TO ANNEX II TO ANNEX
                       SHIP PRE-ARRIVAL SECURITY INFORMATION FORM
          FOR ALL SHIPS PRIOR TO ENTRY INTO THE PORT OF AN EU MEMBER STATE
        (SOLAS REGULATION XI-2/9 AND ARTICLE 6.3 OF REGULATION (EC) No. 725/2004)

Particulars of the ship and contact details
IMO number                                                  Name of ship
Port of registry                                            Flag State
Type of ship                                                Call Sign
Gross Tonnage                                               Inmarsat call numbers (if
                                                            available)
Name of                                             CSO name & 24 hour contact
Company and                                         details
company
identification
number
Port of arrival                                     Port facility of arrival (if known)
Port and port facility information
Expected date and time of arrival of
the ship in port (ETA)
Primary purpose of call
Information required by SOLAS regulation XI-2/9.2.1
Does the ship have a valid        YES      IISSC       NO - why not?                          Issued by (name of   Expiry date
International Ship Security                                                                   Administration or    (dd/mm/yyyy)
Certificate (ISSC)?                                                                           RSO)

Does the ship have an             YES      NO     Security Level at which         Security            Security      Security
approved SSP on board?                            the ship is currently           Level 1             Level 2       Level 3
                                                  operating?
Location of ship at the time this
report is made
List the last ten calls at port facilities in chronological order (most recent call first):
No.     Date from       Date to            Port          Country            UNLOCODE               Port facility       Security
        (dd/mm/yyyy)    (dd/mm/yyyy)                                        (if available)                             Level
1                                                                                                                      SL =
2                                                                                                                      SL =
3                                                                                                                      SL =
4                                                                                                                      SL =
5                                                                                                                      SL =
6                                                                                                                      SL =
7                                                                                                                      SL =
8                                                                                                                      SL =
9                                                                                                                      SL =
10                                                                                                                     SL =




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Did the ship take any special or additional security measures, beyond those in the approved SSP?                YES      NO
If the answer is YES, indicate below the special or additional security measures taken by the ship.

No.            Special or additional security measures taken by the ship
(as above)
1
2
3
4
5
6
7
8
9
10
List the ship-to-ship activities, in chronological order (most recent first), which were carried out during the last ten calls
at port facilities listed above. Expand table below or continue on separate page if necessary – insert total number of
ship-to-ship activities:
Were the ship security procedures specified in the approved SSP maintained during each of these              YES        NO
ship-to-ship activities?
If NO, provide details of the security measures applied in lieu in the final column below.
No.     Date from      Date to           Location or              Ship-to-ship activity      Security measures applied in lieu
        (dd/mm/yyyy)   (dd/mm/yyyy)      Longitude and
                                         Latitude
1
2
3
4
5
6
7
8
9
10
General description of the cargo aboard the
ship
Is the ship carrying any dangerous substances as            YES        NO       If YES, confirm Dangerous Goods Manifest
cargo covered by any of Classes 1, 2.1, 2.3, 3, 4.1,                            (or relevant extract) is attached
5.1, 6.1, 6.2, 7 or 8 of the IMDG Code?
Confirm a copy of ship’s crew list is attached              YES        Confirm a copy of the ship’s passenger list       YES
                                                                       is attached

Other security related information
Is there any security-related matter     YES       Provide details:                                                      NO
you wish to report?
Agent of ship at intended port of arrival
Name:                                         Contact details (Tel. no.):
Identification of person providing the information
Title or Position (delete as appropriate):       Name:                          Signature:
Master / SSO / CSO / Ship’s agent (as above)
Date/Time/Place of completion of report
                                                       _____________


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