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TENDER NO. HAREDA/2011-12/SWHS/RC/……….
DNIT
FOR
ARRANGING RATE CONTRACT
FOR
SUPPLY, INSTALLATION & COMMISSIONING
OF
SOLAR WATER HEATING SYSTEMS
IN HARYANA
HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
(DEPARTMENT OF RENEWABLE ENERGY, HARYANA)
SCO NO. 48, SECTOR-26, CHANDIGARH-160019
PHONE: 0172-2790918, 2790117, 2791917 Fax No.0172-2790928
Email: hareda@chd.nic.in Website: www. hareda.gov.in
(Note this document contains 32 pages (1-32) including this page)
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HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
( Department of Renewable Energy, Govt. of Haryana)
SCO No. 48, Sector 26, Chandigarh-160019
Tel.: 0172-2790918, 2791917, 2790117 Fax: 0172-2790928
E-mail: hareda@chd.nic.in Website: www.hareda.gov.in
TENDER NO. HAREDA/SWHS/2011-12/RC
Sealed tenders are invited from eligible suppliers for arranging a rate contract for supply,
installation & commissioning of solar water heating systems of various capacities ranging
from 100 lpd to 5000 lpd in the State.
Eligibility
1. Either flat Plate Collector manufacturer having BIS certification for their A or
B size flat plate collectors as per BIS 12933 specifications as on 01.04.11 or
who had applied for the renewal of the same on that date (but they will submit
the BIS certification before opening of price bids otherwise they will not be invited
to the meeting to finalise the tender) or their only one authorised dealer who
are suppliers of the complete system or fabricator of SS Tank and Structure,
having registered office in Haryana State and dealership agreement valid up
to 31.12.2012 are eligible to quote. Either the manufacturer or one of his dealer
can submits the tender, otherwise their bids shall be out rightly rejected.
2. The bidders must have executed work orders of solar water heating systems/FPC
collectors valuing Rs.30.0 lakh or more in last three years ending 31.03.11.
3. New BIS approved manufacturers and new dealers are also eligible for trial
orders.
4. Average annual turnover of the bidder in the last three years ending on 31.3.2011
should be min. 30 lacs.
The tender document containing detailed terms and conditions and specifications can be
obtained from HAREDA office on payment of Rs. 1000/- (non-refundable) by way of
demand draft/cash in favour of Director, HAREDA, Chandigarh upto 4.00 PM on
16.08.2012. The duly filled in bids will be accepted upto 3.00 P.M. on 19.08.2011 and
opened at 4.00 PM on the same day in the presence of tenderers who wish to be
present.
Prospective bidders are requested to remain updated for any amendments/ modifications
etc. to DNIT document conditions, in the above mentioned website. No separate
notifications will be given for such amendments/modifications in the print media (Press).
Director, HAREDA reserves the right to accept or reject any or all tenders without
assigning any reason thereof.
Sd/-
Director, HAREDA
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HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
DNIT FOR SUPPLY, INSTALLATION AND COMMISSIONING OF SOLAR WATER
HEATING SYSTEMS (SWHS) IN HARYANA
1. SCOPE OF WORK
Haryana offers a very conducive and encouraging environment for growth of solar
water heating technologies with mandatory regime coupled with attractive incentives from
the State and Central Governments. HAREDA has set a target of installation of solar water
heating systems of about five lac liters capacity during the current financial year in the
State. A large capacity of solar water heating systems is expected to be installed under the
regulatory provisions of the State while about 40,000 liters capacity is proposed to be
installed under its General Subsidy and Social Sector Programmes. The estimated value of
the purchase against this tender is Rs.80.00 lakh.
HAREDA is the approved source for solar water heating systems in the state for
Government purchases. It also provides advisory services to individuals, industry,
commercial and institutions on solar energy applications. To support its efforts for
promotion of SWH technologies in the State, HAREDA invites tenders from eligible
manufacturers/suppliers of solar water heating systems for arranging a rate contract for
supply, installation & commissioning of solar water heating systems in Haryana with
following features:
i) Flat plate collectors of ‘A’ or ‘B’ size as per IS 12933(Part I-V) of 2003 as amended
from time to time as per enclosed specifications.
ii) Insulated pipes connecting Solar Absorber Panels
iii) Hot Water Storage Tanks (stainless steel)
iv) Electrical Back Up ( only up to 1000LPD systems)
v) Cold Water Storage Tank with support stand
vi) Necessary Civil and other support structure for collectors, tanks and piping within
the system as per requirement
vii) Instrumentation and controls like temperature indicators (one), Stainer, taps (two
for systems up to 200 lpd and one additional tap per 200 lpd) and pump for forced
systems etc.
viii) The specifications of various sub-components of the system should be as per the
latest BIS/HAREDA.
ix) Heat Exchanger
Scope of work includes design, fabrication, supply, installation, commissioning of
complete solar water heating system of required specifications and other components of
storage tank including additional works required at site etc.
2. SPECIFICATIONS OF SYSTEM
The specifications of the Solar Water Heating Systems are enclosed as Annex-I.
3. ELIGIBLE SUPPLIERS
a) Either flat Plate Collector manufacturer having BIS certification for their A or
B size flat plate collectors as per BIS 12933 specifications as on 01.04.11 or
who had applied for the renewal of the same on that date (but they will submit
the BIS certification before opening of price bids otherwise they will not be invited to
the meeting to finalise the tender) or their only one authorised dealer who are
suppliers of the complete system or fabricator of SS Tank and Structure,
having registered office in Haryana State and dealership agreement valid up
to 31.12.2012 are eligible to quote. Either the manufacturer or one of his dealer can
submits the tender, otherwise their bids shall be out rightly rejected.
b) The bidders must have satisfactorily executed work orders of solar water heating
systems/FPC collectors valuing Rs.30.0 lakh or more in the last three years
ending 31.03.11. A certificate indicating name of the customer, number & date of
work order, cost, date of completion must be enclosed after attestation from a C.A.
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Tenderer must produce proof of support from organizations having such experience
(Proof from Govt. organization will be preferred).
c) To promote new enterprises, new manufacturers/dealers of Haryana State (who
have not supplied the systems as mentioned at clause- (b) above to any State
Nodal Agency or Govt. Department so far, but are having a BIS Certification
or are new Haryana State Based dealers of manufacturers of BIS certified Flat
Plate Collectors), trial orders up to a maximum limit of 10% of the total
tendered quantity may be considered provided such firms are found technically
and financially competitive. In case of dealer, the dealers shall be supplier of
complete systems or fabricator of SS Tank and Structure. The decision of the
Director, HAREDA in this regard will be final and binding. Under this category, only
the lowest bidder will be considered.
d) Manufacturer having BIS for their own collector for their own registered address
shall only be treated as manufacturer of the solar water heating system.
Companies using BIS of any other manufacturer shall be treated as dealer. The
premises of manufacturers/dealers may be inspected to ascertain their technical
capability and manufacturing infrastructure
e) The tenderer should not have been blacklisted or debarred by any Central/State/
Public Agency from carrying out similar business during last three financial years.
f) Documents in support of eligibility must be enclosed with the tender. Offers without
satisfying eligibility conditions will be out rightly rejected and no correspondence in
this regard will be entertained.
g) Average annual turnover of the bidder in the last three years ending on 31.3.2011
should be min. 30 lacs. Bidder should submit the turnover details in annexure- IV.
h) Consortium, Joint Venture/ Business partnership is not allowed.
4. EARNEST MONEY DEPOSIT & COST OF TENDER FEE
(i) The tender should be accompanied with earnest money for the value of Rs
2,00,000/- (Rupees two lac only) in the form of demand draft in favour of Director,
HAREDA payable at Chandigarh.
(ii) For new manufacturers/suppliers/ authorized dealer, the EMD of Rs.20,000/- (
Rs. twenty thousand only) is required to be deposited in the form of DD drawn in
favour of Director, HAREDA.
(iii) The offers without EMD will be rejected out rightly.
(iv) Central or Haryana Public Sector Enterprises and “approved sources” as declared
by the Industries Department, Haryana , would be exempt from the deposit of EMD
on submission of documentary proof in this regard issued by the competent Govt.
authority.
(v) EMD of unsuccessful tender shall be returned after award of the contract /order.
No interest will be paid on the earnest money.
(vi) The EMD of successful bidders may be refunded on deposition of security deposit
as per the details given in the para containing “Performance security deposit”.
(b) Cost of Tender Fee
(i) An amount of Rs.1000/- (Rupees one thousand only) as tender fee (Non
refundable) will be deposited with the technical bid in the form of HAREDA receipt
for purchase of tender. The bidder may purchase the tender from the office of
HAREDA up to 4.00 PM of 16.08.2011 by depositing Cash amount of Rs.1000/-
and enclose copy of receipt with the technical bid. If the bidders download the
document from the HAREDA web site i.e. www.hareda.govt.in ( Icon- tender) , the
bidder shall get the HAREDA receipt for purchase of tender of Rs.1000/- before
due date by sending a demand draft of Rs.1000/- payable at Chandigarh in favour
of Director, HAREDA.
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(ii) No tender without this Money would be considered for further consideration and
would be treated as invalid proposal.
5. PERFORMANCE SECURITY DEPOSIT
The successful Tenderer shall be bound to submit performance security
deposit @ 10% of the order value within 15 days from the date of issue of such a
communication from HAREDA in the form of DD or Bank Guarantee valid for five
years. The validity of the bank guarantee may be extended by the firm to cover the
total warranty period or the firm shall be required to submit the fresh bank
guarantee of requisite amount. If suppliers fail to submit this PSD in the given time,
their payment will be withheld from payment as mentioned in Para-8 and will only
be released on submission of this PSD. During the warranty period, the firm has to
ensure the successful performance of the systems installed. If the firm fail to attend
the complaint of defective system within 15 days then a penalty of Rs.10/- per day,
per system shall be imposed by the Director, HAREDA, after giving an opportunity
to explain the failure to rectify the defective system.
6. VALIDITY OF BID
The bids shall be valid for a period of 180 days from the date of opening of tender.
Further, the rates finalized by the high power purchase committee of the Haryana Govt.
shall remain valid for a period up to 30.04.12.
7. TIME SCHEDULE, PENALTY/LIQUIDATED DAMAGES
(i) The time for and date of delivery or dispatch stipulated in the supply order shall be
deemed to be the essence of the contract, and should the contractor fail to deliver or
dispatch any consignment within the period prescribed for such delivery or dispatch
stipulated in the supply order, the delayed consignment will be subject to 2% penalty per
consignment per month recoverable on the value of the stores supplied. In case of
non-payment of the contractor, recovery will be made from his bills or amount of Earnest
money or security deposited with Director, HAREDA, provide also that:
(a) No recovery of penalty will be made if the Director, HAREDA accepts the delayed
supplies by extending the delivery period on receipt of such a request from the
supplier by recording in writing that the exceptional circumstances were beyond the
control of the supplier and there was no loss to the Government.
(b) On the failure of the suppliers to make supply within the extended period or
otherwise and the receipt of such information in the office of the Director, HAREDA,
risk purchase at the cost of the supplier will be made by the Director,
HAREDA within 2 months of the expiry of stipulated delivery period by
inviting short terms quotations from the Registered and other known suppliers.
The difference of excess cost thus, incurred will be recovered from the supplier
from his pending bills, earnest money or security whichever is available. This
procedure will be adopted after serving a registered notice to the supplier to supply
stores within 15 days.
(ii) The Contractor shall not.
(a) Assign or sublet the contract without written approval of the officer sanctioning the
contract.
(b) Disclose details of the conditions governing this contract to unauthorized persons
(Indenting against this contract is permissible only for the bonafide use of
Governments departments and quasi public and not for private parties or for the
private use of the Government officers).
(iii) In the event of the contractor failing duly and properly to fulfil or committing breach
of any of the terms and conditions of the contract or repeatedly supplying goods liable to
rejection hereunder or failing, declining, neglecting/ or delaying to comply with any demand
or requisition or otherwise not executing the same in accordance with the terms of this
contract, or if the contractor or his agents or servants being guilty of fraud in respect of the
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contract or any other contract entered into by the contractor or any of his partners or
representatives thereof with Government directing, giving, promising or offering any bribes,
gratuity, gift, loan, perquisite, reward or advantage pecuniary or otherwise to any person in
the employment of Government in any way relating to such officers or person of persons,
office or employment or if the contractor or any of his partners become insolvent or apply
for relief as insolvent debtor or commence any insolvency proceedings or make any
composition with his/ their creditors or attempts to do so then without prejudice to
Government rights and remedies otherwise, HAREDA/Government shall be entitled to
terminate this contract forthwith and to blacklist the contractor purchase or procure
or arrange from Government’s stocks or otherwise at the contractor’s risk and at the
absolute discretion of the Director, HAREDA as regards the manner, place or time of
such purchases, such supplies as have not been supplied or have been rejected under this
agreement or are required subsequently by Government there under and in cases where
issues in replacement are made from Government’s stocks or supplies, the cost of value of
stocks or supplies together with all incidental charges or expenses, shall be recoverable
from the contractor on demand and the contractor shall not be entitled to benefit from any
profit which may accrue to Government.
(iv) Completion/ delivery period (site wise):
Capacities Time of completion Capacities Time of completion
(In lpd) (In months) (In litre per day) (In months)
________ ______________ ________ ___________
100 LPD 1 1000 LPD 2
200 LPD 1 1500 LPD 2
300 LPD 1 2000 LPD 2
400 LPD 1.5 3000 LPD 3
500 LPD 1.5 4000 LPD 3
600 LPD 1.5 5000 LPD 3
800 LPD 2 10000 LPD 4
8. PAYMENT TERMS
(i) 25% advance against bank guarantee of equivalent amount valid for six months if
the value of a work order exceeds Rs.5.0 lacs;
(ii) 60% on supply of the devices supported with material receipt issued by the user
and duly verified by P.O/ A.P.O of the concerned district;
(iii) 15% after 45 days from the date of commissioning supported by Joint
Commissioning Report issued by USER and the APO/PO concerned (or
representative of Director, HAREDA in case capacity of the systems is more than
1000 LPD).
9. ARBITRATION
(i) If any question, difference or objection whatsoever shall arise, in any way
connected with or arising out of this instrument or the meaning or operation of any
part thereof, or the rights, duties or liabilities of either party, then save in so far as
the decision of any such matter is herein before provided for and has been so
decided, every such matter, including whether its decision has been otherwise
provided for and or whether it has been finally decided accordingly or whether the
contract should be terminated or has been rightly terminated in whole or in part and
as regards the rights and obligations of the parties as a result of such termination,
shall be referred for arbitration to any officer appointed by HAREDA and his
decision shall be final and binding and where the matter involves a claim the
amount, if any awarded, in such arbitration, shall be recoverable in respect of the
matter so referred.
(ii) The arbitration proceedings are governed by the provisions of Indian Arbitration
Act.
(iii) The Arbitration proceedings can be initiated either by the contractor or by
Government whenever there is a dispute, regarding the subject matter of the
contract, its terms and conditions, interpretation and meaning of the terms of the
contract etc. or the nature of purchase, specifications of stores, their quantity, price,
delivery period and other rights and liabilities of both the parties arising out of the
contract.
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(iv) Notice of Arbitration
(a) Whenever there is dispute, either party is required to give the other party, a notice
of its intention to refer the case to the Arbitration specifying the exact nature of
dispute seeking the consent of other party to refer the matter for Arbitration. This is
necessary because if arbitrator is appointed without obtaining the consent of the
other party, then the reference becomes unilateral and other party can get it set
aside from court.
(b) In case the other party fails to give consent to refer the matter for arbitration, then it
is open to the party to move the Civil Court for obtaining the orders of the court for
the appointment of an arbitrator under Section 20 of the Indian Arbitration Act.
(v) Appointment of Arbitrator
IN the event of any dispute arising out of the contract, the aggrieved party
approaches the second party for referring the matter to arbitration. In case the second
party agrees, a request is made to the Government for appointment of any officer of
Haryana Govt. as Arbitrator out of a penal of officers already approved. In case the
second party does not agree, an application under Section 20 of the Indian Arbitration Act
is made by the aggrieved party in the Court of Senor Sub Judge at Chandigarh or in the
Court of competent jurisdiction elsewhere for the appointment of an arbitrator. It is
important to note that reference for the appointment of an arbitrator can be made to Court
within 3 years of dispute. Otherwise, the application becomes time barred. Further
proceedings are taken only on the basis of the orders of the Court.
(vi-a) As soon as Govt. orders are received in this behalf, the case file is passed on to the
legal cell of the Directorate by the purchase section concerned. The purchase section will
also send a brief history of the case and the details of the dispute involve to the legal cell.
The following information in brief is to be supplied by the purchase section to the legal cell:
(1) The brief history of the case
(2) No. and date of acceptance of tender
(3) Name and full address of the contractor
(4) Nomenclature of the stores ordered in acceptance of tender
(5) Name of the Indenting Department
(6) Name and full address of the consignee
(7) Valuation of the claim
(8) Officers/ officials who are conversant with the case and would be able to
give evidence in support of Govt. claim.
(b) The purchase Section will collect all the documents that will be required for the
conduct of arbitration proceedings. The documents are to be collected not only from this
Directorate but also from the consignee. This section will also obtain complete information
regarding payment made against the contract and balance of the outstanding payment.
The Legal Cell prepares the details of all counter claims which are to be made against the
contractor. The officer concerned of the purchase section will assist the legal cell in these
matters. The purchase section will also supply a list of officers who dealt with the case at
every stage and whose Government may be required at any stage for evidence. It will be
the responsibility of the purchase section to arrange for the presence of the witnesses to
give evidence on behalf of the Government, wherever necessary.
(c) In case the file of purchase section relating to the dispute is not free, the purchase
section should supply such extracts, including a copy of acceptance and other
necessary documents, as it may find necessary for conducting the case.
(d) Legal Cell will be completely responsible for watching the progress of each case
and for production of evidence and to see that the case is successfully conducted
before the Arbitrator. It shall be fully assisted by the officials of the purchase
section in this behalf.
(vii) Examination of the claims filed by the contractor before Arbitrator should be
undertaken and written statement on behalf of the Directorate should be prepared
as soon as a copy of the claim filed by the contractor before the Arbitrator is
received. The legal cell will prepare draft written statement on behalf of the
Department to be filed before the arbitrator. The draft statement shall be shown to
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the Branch Officer of the Purchase Section concerned and got approved from the
Directorate, HAREDA before being finally got typed for filing before the Arbitrator.
The written statement should be got duly signed and verified by the officers dealing
with the contract.
(viii) Arbitration Proceedings
The Arbitrator issues a notice to both the parties concerned with the dispute and
fixes a date of hearing. After the first date the arbitrator gives time for the filing of claims
and counter claims. Thereafter, both the parties are afforded an opportunity to lead oral
and documentary evidence in support of their claims. After the evidence has been
completed, the arguments are heard by the arbitrator from both sides. It is always safe to
file written arguments with the Arbitrator. The Authorised representative conducts the case
before the arbitrator and the dealing assistants concerned are duty bound to assist him in
the arbitration proceedings in all possible manner. The authorized representative should
make it a point to appear before the Arbitrator and request for adjournment and bring the
proceedings to the notice of the Director.
(ix) Time limit within which Arbitrator is to give his Award
As per Schedule 1 clause 3 of the Indian Arbitration Act the proceedings are
required to be completed by the Arbitrator within four months of the starting of the
arbitration proceedings. This period is counted from the date of first hearing. Where it is
not possible for the Arbitrator to give his award within this prescribed period, both the
parties must agree for the extension of time before the arbitrator by mutual consent and on
such mutual consent being filed before the arbitrator, he passes orders of extension.
However, if one of the parties does not agree to the extension of time limit, then the
application for the extension of time limit has to be filed before the court by the claimant
party or in the case where counter claim is filed by the Govt. or contractor, then that party
can also move such application for extension of time limit.
(x) Arbitrator’s Award
On receipt of award in the Directorate, the Director will move the competent court to
direct the Arbitrator to file the same in the court for being made a rule of court because
unless the award is made a rule of court, it is not enforceable. The time limit for moving
the application in the Court for this purpose is 30 days from the date of receipt of award in
the Directorate. The Arbitrator can also file award in the Court suo-moto for that no
limitation is prescribed. When the award is in favour of the Government, prompt action
should be taken to move the court for directing the arbitrator to file the award in the Court.
If, the award is not in fvour of the Government, the Directorate should file its objections
within 30 days of receipt of notice from the Court.
(xi) Recovery proceedings of the Award Amount
As soon as the award has been made rule of the Court, the purchase section
concerned shall serve a demand notice to the contractor for payment of the awarded
amount. The purchase section shall simultaneously explore the possibility of effecting
recovery in full or part, of the awarded amount, from any pending bills of the contractor. In
case payment is not made by the contractor within 30 days of the demand notice, steps
should be taken to have the recovery effected by getting decree executed. Legal Cell shall
maintain a record of decrees which are to be got executed on the basis of award amount.
(xii) The legal cell shall maintain a record regarding arbitration cases as follows:
(1) The register showing the arbitration cases moved for the arbitration.
(2) Separate file in respect of each arbitration case
(3) A record for the pending amount awarded and the decrees pending
execution of the awarded amount.
(xiiia) After the life of the decree has run out or if at an earlier stage it becomes
apparent that recovery is not possible and it is considered no use pursuing the matter of
recovery any further, the purchase section will refer the matter to Govt. to seek orders
whether or not the recovery proceedings be pursued further and whether or not the amount
be written off. Such cases, of course, are rare and should not be referral unless the period
of limitation has expired. In all such proposals to the Government, it should be clearly
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mentioned that the Directorate have taken all possible steps to recover the Government
dues, and the reasons why the case be not pursued should be given in detail.
(b) Under the Indian Limitation Act, 1963, an application for execution of a decree or
order of any Civil Court must be made within 12 years of the date when the decree or order
becomes enforceable and where the decree or any subsequent order directs any payment
of money or the delivery of any property to be made at a certain date or a recurring
periods, application for execution must be made within 12 years of the date when default in
making the payment or delivery in respect of which execution is sought takes place. This
provision should be kept in view.
(xiv) In case there is a dispute but the contractor instead of taking the dispute to the
arbitration files a Civil suit in Court, the department should file an application under section
34 of the Arbitration Act requesting the Court that there is an arbitration clause in the
agreement and the suit is not maintainable. The objection should be file before filing any
written statement in the Court. When the objections are not sustained, the case will have
to be defended like any other legal proceedings, the procedure for which has been
mentioned.
Legal Proceedings
(xv) All legal notices served on the Government regarding contracts for HAREDA stores
are dealt with in HAREDA and not by I.O. consignee.
(xvi) Immediately on the receipt of a notice that a case has been initiated in the court or
an award has been filed by the Arbitrator in the Court, the HAREDA shall immediately
move the Govt. for obtaining sanction to defend the case and issue directions to the
Assistant District Attorney of the district concerned to defend the case. This should be
done promptly so as to receive the sanction and have the directions issues before the first
hearing of the case. In case the time is very short, the District Attorney concerned can be
contacted directly with a request to defend the case pending issue of the directions by the
Government.
(xvii) Plaint, written statement and Rejoinder
(a) Normally, a copy of plaint is supplied by the court with the notice. In case it has not
been supplied or is not legible, it should be obtained and a written statement should
be prepared by the legal cell in consultation with the purchase section and should
be got approved from the Director. If the other party files a reply, rejoinder should
also be filed.
(b) In case there are any preliminary objections regarding limitation, jurisdiction, defect
in plaint etc. these should be file before filing written statement.
(xviii) Framing of issues
After the written statement, reply and rejoinder have been filed, the Court frames
issues for determination.
(xix) Evidence
After the issues have been framed, oral and documentary evidence is led before
the Court by both the parties. Evidence of the officers or persons conversant with the
matter or the experts having special knowledge about the matter under issue, should be
led in support of court case. The department should lead the evidence promptly and
Assistant District Attorney should see that the case does not go by default or costs are not
awarded by the court as a result of not producing evidence. The purchase section should
see that all records relating to the case whether pertaining to HAREDA or to be obtained
from I.O, or other Departments are obtained and made available to the District Attorney.
Similarly, all officials who have dealt with the case at any stage and whose evidence is
required by the Court should be made available.
(xx) Arguments
After the evidence has been completed by both the parties, and the arguments are
heard, the Assistant District Attorney should see that the District Attorney concerned is fully
briefed on all points so as to enable him to conduct the arguments effectively.
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(xxi) Judgment
On the receipt of a copy of judgment from the Court, the following action should be
taken promptly by legal cell:
(1) If it is against the HAREDA, the comments of the legal representative of HAREDA
along with a copy of the judgment should be obtained and if advised, appeal should
be filed within the period of limitation.
(2) If the judgment is in the favour of the Department, execution proceedings should be
initiated and followed up. IN case other party files an appeal it should be contested
under the orders of the Government and directions to the concerned District
Attorney or Advocate General be got issued from the L.R. promptly.
(3) In several cases, the judgment debtors reside outside the State of Haryana. In all
such cases, it is necessary to obtain a Transfer Certificate i.e. order for transferring
the decree for satisfaction to the Court in whose jurisdiction the judgment in the
court of Senior Sub Judge through District Attorney. After the receipt of certificate,
the District Attorney sends it to the L.R. for further action. On receipt of transfer
certificate the L.R. writes to the concerned Court (in case the party resides outside
the State of Haryana) or concerned Deputy Commission (in case the party resides
in Haryana) to file execution application and realize the amount. The HAREDA is
required to give full assistance to the Counsel conducting the execution
proceedings. HAREDA is also required to furnish list of property to be attached in
execution proceedings. In all such cases, the HAREDA should take up the matter
for ascertaining the details of property of the judgment debtor as follows:
(i) With the State Government concerned through Home Department,
Government of Haryana in case the judgment debtor is located outside the
Haryana State.
(ii) With the General Manager, District Industries Centre (in the case of
manufacturer) or with Deputy Commissioner concerned (in other cases)
where he is located within Haryana.
10. INSPECTION OF MATERIAL
The material will be dispatched/ installed by the supplier after inspection by the
Director, HAREDA or his/ her representative at his premises before installation of heat
exchanger in the hot water tank and acceptance of the same. The supplier shall provide
without any extra charge, all materials, tools, testing equipments, labour and assistance of
every kind which the inspecting officer may consider necessary for any test or examination
which he may require to be made on the supplier premises. HAREDA can also get the
systems tested from any Govt. approved test centre/ laboratory and the expenses shall be
borne by the supplier.
In case the material offered for inspection fails to meet the specifications stipulated
in NIT/Order/Contract and the samples are rejected by the Inspecting Committee, the
Indenting Department will have the right to levy a penalty at 0.1% of the order value. In
case the material offered for inspection fails during the 2nd inspection also, the Indenting
Department will have the right to increase the penalty to 0.25% of the order value. In case,
the material offered fails during the 3rd and final inspection also, the firm will be liable for
penal action including forfeiture of EMD, risk purchase, debarring/ blacklisting in future,
and no further opportunity for inspection would be provided to the supplier firm.
11. PERFORMANCE & GUARANTEE
a. All elements of the system which fail due to manufacturing defects within a period
of five years from the date of commissioning shall be replaced by the tenderer free of cost.
b. At least 2 sq. m collector area must be installed per 100 lpd capacity. The
contractor shall guarantee the performance of the system for the rated output of 60
degree C in terms of quantity of hot water and the temperature in peak winters for which
the system is designed. If it is not achieved, the necessary additions/modifications
including installation of extra collectors shall be done by the contractor without charging
any extra price. However, the purchaser reserves the right to have this job completed for
10
achieving the rated output by other manufacturers/after serving 15 days notice to the
original manufacturers/contractors at his cost & risk.
c. The system and the solar collectors should be guaranteed for minimum projected
life of 15 years. The guarantee period shall commence from the date of commissioning of
the system.
12. GENERAL CONDITIONS OF CONTRACT
1. Works imparting the singular number shall be included the plural and vice versa
where the context so requires.
2. The item rate quoted shall be for the completed item of work at site as described
and specified and shall be inclusive of all taxes, duties, royalties, etc. insurance
package and any other levy.
3. The contractor shall provide everything necessary for the proper execution of the
work according to specifications and instruction.
4. All materials and workmanship shall be as of the respective kind as described in
the bill of quantities.
5. (i) The work shall be carried out strictly in accordance with the specification.
The contract will be deemed to have read the same carefully before submitting their
quotations.
(ii) Wherever the above specifications are found wanting, latest
PWD/MNRE/HAREDA and/or ISI specifications shall be followed.
6. All materials to be incorporated in the work shall be approved from the HAREDA
before being used in the work. The rejected materials shall be removed from the
site at the cost of tenderer.
7. HAREDA or the purchaser or his duly authorised representative shall have at all
times access to contractor’s premises or works and shall have the power to inspect
and examine the materials and workmanship of the equipment during its
manufacture. If the equipment is being manufactured in sub-contractors works, the
contractor shall obtain for the purchaser and his duly authorised representative’s
permission to inspect and examining the workmanship of the equipment there.
8. The contractor shall make arrangements at his own cost for all tests required to
ascertain quality/workmanship of materials and the work done by him.
9. Notwithstanding any inspection or test carried out by the purchaser or his
representative, the manufacturer or supplier shall carry out his own tests to ensure
consistent performance and shall furnish guarantee for each unit of equipment
supplied and installed. HAREDA may also get random testing done through an
approved testing centre at the cost of the contractor/firm.
10. The contractor shall make his own arrangements for water and electricity required
by him during the installation.
11. It will be deemed that the contractor has visited site, made his own assessment
of the nature of work before submitting the quotation and no claim on this
account shall be admitted by the HAREDA.
12. Installation of the complete system shall be done under the supervision of
PO/APO of the concerned district or HAREDA’s representatives.
13. The contractor shall provide at his own expense all necessary tools, tackles,
spannes, wrenches, jacks, ladder, winches, ropes, welding sets, concrete mixer,
road roller etc. for the erection of the work and shall be responsible for unloading
and transport of material covered by this contract from the nearest station to the
site of erection.
11
14. The contract shall plan his erection and inform the purchaser and HAREDA
accordingly at least one week in advance. The contractor shall furnish his
schedule for the different erecting phase to the purchaser or his duly authorised
representative.
15. The items and quantities given in the bill of quantities are approximate and are
subject to variation/addition, omissions, etc. and contractor shall have to execute
the altered, additional items and quantities at the rates quoted by him. No extra
claim on this account shall be entertained by the HAREDA.
16. The painting scheme for the system shall be as mutually agreed upon between the
purchaser and manufacturer.
17. All exposed parts of the equipment, fittings and spares shall be suitably protected
against rust and effects of weather and dust.
18. In case the progress and/or quality of work being executed by the contractor is
found by the HAREDA to be unsatisfactory, the balance defective or/ improper work
will be executed through other agencies at the risk and cost of the contractor.
19. Rates for additional, altered or substituted items shall be worked out in the
following manner:
(i) The rates for such items shall be derived from the quoted rates of similar
and other items in the bills of quantities. In case, it is not possible to do the same,
rates shall be analysed taking into account market price of material charges. Over
the above costs, 10% (Ten Per Cent) shall be added to cover contractor’s
overheads and profits. The quantities of material, labour and wastages shall be
taken as per standard practice of CPWD.
21. On completion of the work, the contractor shall clear the structure its surroundings
of all debris, rubbish, contractors’ tools and plants, at his own cost.
22. The manufacturer shall supply all technical literature and drawing considered
necessary for the installation, operation and maintenance of the equipment and its
fittings. These shall essentially include:-
i) Drawing showing over all dimensions and all other details including
sectional view of the equipments.
ii) List of parts with reference to nos.
iii) Manual of instructions for the operation, maintenance and
repairs/equipment and special fittings, if any.
iv) Checking methods and schedule for cleaning the system.
v) Any other relevant technical data which would be of assistance for efficient
operation and maintenance of the system including energy savings etc.
vi) Detail of manufacturing equipment, plant and machinery with their make,
specification, cost and year of purchase.
23. In order to facilitate the technical scrutiny of the offers, technical data relating to the
equipment and the fittings shall be furnished in the manner shown in the performa
for technical bid.
24. Notwithstanding the information required in schedule the manufacturer may furnish
any additional technical data which would be of assistance in judging the product
offered.
25. Since the design parameters of equipment may vary from manufacturers to
manufacture, the tenderer is at liberty to quote for his nearest standard equipment
based on the technical specifications and the end use. Variance from the specified
parameters shall be indicated and properly justified for each item.
26. The manufacturer must indicate the acceptance or otherwise of stipulations of this
specifications, clause by clause. Offers not confirming to these stipulations are
liable to be rejected.
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27. The supplier shall train purchaser’s personnel for the operation and maintenance of
the equipment for a particular period, mutually agreed between the supplier and the
customer.
28. Each tender is separate and independent document and should not be combined
with any other tender in any matter/manner.
29. The suppliers will have to undertake repair of the system installed by them, in case
of any defect arising out of any point of time. Supplier will attend the complaints
within fifteens days of receiving the complaint and will report to PO/APO(IREP)
concerned about remedial steps taken by them to the satisfaction of the user and
PO/APO(IREP).Otherwise penalty shall be imposed as mentioned in para-5
13. SUBMISSION OF TENDER
i) Sealed tender should be submitted in two parts upto 3.00 PM on 19.08.2011 i.e.
Part-I (technical and commercial) in the format given at Annexure-II and Part-II
(price part) in the format given at Annexure-III. The firm should submit their
offers in two separate sealed envelops, marked on one envelop as “Part-I
Technical and Commercial Part” and on other envelope as “Part-II: Price
Part”. These envelopes should again be sealed in a covering envelope alongwith
forwarding letter, superscribed on top with “Offer for Rate Contract of Solar
Water Heating Systems”.
ii) Offer should be addressed to Director, HAREDA by designation only and not to
any other officer by name.
iii) HAREDA shall resume no responsibility for misplacement or pre-mature opening of
any part of tender, in case of above instructions are not complied with by the
tenderer.
iv) Any offer received after the deadline for submission of offers shall be rejected and
returned unopened to the tenderer.
v) All the pages of tender documents, technical specifications, bids, supporting
documents etc. shall be duly signed by the authorised signatory and company
seal should be affixed or each page. All pages should be properly numbered
and tagged or bound to avoid loss of information during processing of
documents. Any part of the tender which is not specifically signed by the
authorised signatory and not affixed with company seal shall not be considered for
the purpose of evaluation.
vi) The offers should be signed and sealed by the tenderer or his authorised
representative. The names and designation of all persons signing shall be typed or
printed below the signature.
vii) Failure to furnish all information and documentary evidence as stipulated in the
tender document as per format or submission of an offer that is not substantially
responsive to the tender document in all respects shall be summarily rejected.
14. DOCUMENTS TO BE ENCLOSED WITH THE OFFER
Part-I & Part-II of the tender should comprise the following documents:
i) Technical & commercial Part-I
The technical & commercial Part: Part-I of tender shall be offered and furnished
complete in all respect in Annexure-II alongwith following documents:
a) Forwarding letter in Performa-I.
b) Minimum eligibility condition-qualification in Performa-II .
c) BIS certification for flat plate collector as on 01.04.2011 and proof of
having applied for renewal of the same. Tenderers not fulfilling this
condition will not be considered and their offers will be rejected out
rightly. In case of bidders having applied for renewal of the BIS license,
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valid BIS license will be required to be submitted before opening of financial
bid.
d) In case of authorised dealers, attested copy of dealership agreement
valid up to 31.12.2012 in the prescribed format (Performa-IV). In case
dealers of collector only, attached proof of manufacturing of SS Tanks and
other structure of Solar Water Heating System issued by competent Govt.
Authority.
e) Proof of having executed work orders of Solar water heating
systems/FPC collectors of value Rs.30.0 lakh or more satisfactorily
during last three years ending 31.3.2011 with complete address of each
site, type of system, type of collector and capacity thereof as per Performa-
III attested by C.A.
f) Photocopy of partnership deed in case of partnership firm
g) Power of attorney for authorised signatory in case of companies
h) Details of past experience against supply made to different State Nodal
Agencies/ Govt. Departments in Performa-III.
i) Photocopies of certificate of satisfactory performance of system supplied to
State Nodal Agencies/Govt. Departments alongwith copy of purchase order.
j) Earnest Money Deposit (EMD) or Exemption letter from the concerned
Govt. Authority.
k) Lists of Solar thermal Works at present in hand with detailed address of
the site, type of system, capacity of the system and type of absorbers being
used.
l) Names of sub-contractors, if any;
m) Printed leaflets regarding products of the Company.
n) VAT/ Sales tax registration number.
o) Last three years balance sheet along with CA’s certificate for last 3 year’s
solar water heating systems/FPC collectors executed (should be more than
Rs.30 lacs Performa-III).
p) Copy of HAREDA receipt for purchase of tender of Rs.1000/- as tender fee .
q) Self certified test report of the solar water heating systems issued by the
manufacturers confirming to the efficacy.
r) Turnover of the bidder for last three years in Annexure- IV
ii) Price part: Part-II
a) The price of Solar Water heating Systems in full and complete set including
all parts inclusive of packaging, transportation, FOR destination, all taxes &
levies, octroi, VAT etc. should be quoted in Annexure-IV (price part).
b) Price shall remain firm and fixed. Price variation clause is not acceptable.
c) Any conditional discounts on the prices offered will not be entertained /
considered.
15. OPENING AND EVALUATION OFFERS
i) Part-I: Commercial & Technical part will be opened on 19.08.2011 at 4.00 P.M. in
the office of Director, HAREDA at SCO-48, Sector-26, Chandigarh in the presence
of tenderers or their authorised representative who wish to attend the meeting.
ii) HAREDA, if required, may at its discretion obtain clarifications on offer by
requesting such clarifications from any or all the tenderers. Such requests for
clarification and the response shall be in writing.
iii) The Part-II: Price part of only those tenderers, whose offers are found technically
and commercially acceptable after evaluation of the technical and commercial part
will be opened by the empowered committee of the Government. The date for
opening of price part will be intimated separately.
iv) HAREDA, if required, may at its discretion extend the schedule date of opening of
Commercial & Technical Part of the tender.
V) In case the dates mentioned in this document happened to be gazetted holiday,
next working day shall be deemed as the due date.
16. PURCHASE PREFERENCE:
Purchase preference upto 50% of the tendered quantities will be allowed to the
Industrial Units located in Haryana State on the lowest valid rates, provided:
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The manufacturer-firm claims purchase preference in the tender;
The firm submits the registration certificate for the quoted items and valid purchase
preference certificate issued by Industries Department along with the tender;
The firm submits an undertaking that their sales office for the purpose of billing is
based in Haryana and all the billings are/will be raised from Haryana only;
The gross rates of the firm claiming Purchase Preference are not higher than 10%
of the lowest valid gross rates received in tender and the Haryana based firm
agrees to the lowest gross rates;
Where more than one tenderer claim Purchase Preference and fulfill all the above
conditions, 50% quantity covered under purchase preference may be divided between
them on proportionate basis keeping in view the quantity/delivery period quoted by them.
17. OTHER TERMS AND CONDITIONS
(i) The offer shall be submitted on original tender form issued by this office, conditional
tender and tender not accompanied by EMD shall not be accepted.
(ii) The rates quoted should be FOR inclusive of all taxes, octroi, VAT etc.
(iii) In the event of bid being submitted for a firm, it must be signed separately by each
members thereof, or in the event of the absence of any partner, it must be signed
on his behalf by a person holding a Power of Attorney authorizing him to do so. In
case of a company, the quotation should be executed in the manner laid down in
the said Companies Article of Association. The signature on the quotation should
be deemed to be authorized signatures.
(iv) All columns of the technical and financial bid shall be duly filled in, the rates shall
not be overwritten and be both in figures and words.
(v) All corrections must be signed by the tenderers.
(vi) HAREDA reserves the right to distribute the order/place the order on more than one
supplier/firm.
(vii) The offer shall be accompanied with a set of complete technical literature along
with operation and maintenance manual in English and Hindi.
(viii) Material shall be strictly as per DNIT specifications.
(ix) The quantity of supply mentioned in the DNIT is tentative which can be increased
or decreased.
(x) The firm should emboss the logo of HAREDA and print the matter “Promoted by
HAREDA” on the hot water tank.
(xi) All information supplied in this tender must be supplied with confidence correct to
the tenderers’ best knowledge & belief. Concealment of any fact, if detected at any
stage will lead to disqualification in the current and for future tenders in Haryana
and forfeiture of EMD together with any other penalty as may deemed fit by
HAREDA.
(xii) Conditional tenders/ telegraphic tenders/ fax tenders will not be accepted and
rejected out rightly. Therefore, all care should be taken to furnish complete
information.
(xiii) Non furnishing of information asked for in the DNIT shall lead to rejection of the
tender.
(xiv) The EMD of the bidder is liable to be forfeited in case of evidence of cartel
formation by the bidder(s).
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(xv) The Director, HAREDA will have the right of rejecting all or any of the bid without
assigning any reason thereof.
Read and accepted.
I/ We hereby quote to supply the goods and materials specified in the under written
schedule in the manner in which and within the time specified as set forth in the conditions
of contract at the rates given in the financial bid. The conditions will be binding upon me /
us in the event of acceptance of my / our tender.
I / We herewith enclose Earnest Money deposit of Rs ………………./- (Rupees
…………………………………………….. only) and should I / We back out from the process
or fail to execute the work order released by HAREDA in case our bid is accepted, I / We
hereby agree that the above sum of earnest money shall be forfeited by the Director,
HAREDA.
(Signature of the authorised signatory)
Name:
Designation:
Company seal
16
Annexure-I
DETAILED TECHNICAL SPECIFICATIONS OF VARIOUS COMPONENTS OF SOLAR
WATER HEATING SYSTEMS
1. ABSORBER MATERIAL Absorber shall be of copper sheet and copper
tube.
Thickness of sheet 34 SWG (IS 191)
Riser Diameter : 12.7+0.5mm
Thickness : 0.56 mm (IS 2501)
Number : As per BIS
Header Diameter : Minimum 25.4+0.5 mm
Thickness : 0.71 mm
Number : 2
Projection out side: 40 mm+0.5 mm
Including flanges of the
collector box.
Space between Riser Tubes 120 mm maximum from centre to centre of the
riser.
The free edges at the sides not to exceed 60 mm
from the centre of the extreme end riser tube.
For independent fins or joints in the sheet an
overlap of minimum 2 mm shall be provided.
Bonding between Riser & Sheet Full length of all risers shall be welded with the
absorber sheet. In case of brazing/soldering/tig
welding of continuous nature, un-brazed/un-
soldered portion should not exceed more than
10% of the length of the riser. For
brazing/soldering, minimum 60% tin soldier or
suitable brazing material shall be used.
The flux used in soldering shall be mechanically
removed and neutralised with the solution of
sodium carbonate to avoid corrosion after
installation. The flux used should be non greasy
and non corrosive.
Coating Selective coating with absorptivity >0.92 and
emissivity<0.2
2. FLAT PLATE COLLECTOR
Overall Dimensions(mm) Size Length Width Height
A 1860+10 1240+10 100+10
B 2120±10 1040±10 100±10
Variation in size acceptable providing min. 2 sq.m.
area/collector.
3. COLLECTOR BOX MATERIALS Aluminium extruded sections of size
Aluminium approximately 100 mmx25mm channel sections
(within the tolerance given above) and of
thickness 1.6 mm for the sides 0.71 mm
aluminium sheet for the bottom (Tolerance 10%).
1.2 mm thick aluminium angle (dimensions
25mmx25mmx1.2mm) retainer for glass
Fabrication of the Box Side channel shall be welded by inert arc or gas
brazing to ensure leak proof continuity of the joints
of the box.
Attachment of Bottom Sheet Bottom sheet may be joined with spot welding or
self threaded nickel plated screws .In case of
screw joint wooden battens shall be provided to
secure the screws. The screwed/riveted joint shall
be made leak proof by sealing paste of Zinc Oxide
17
based or rubber based or silicon rubber based or
epoxy based sealing compounds.
4. TESTING OF RISER-HEADER It should be tested for leakage and strength at a
ASSEMBLY minimum hydraulic/neumatic pressure of 5
kg/sq.cm.
5. COLLECTOR BOX INSULATION
Back Insulation Insulation shall be providing at back and sides.
Thermal resistance (R) of insulation material shall
be minimum 0.96 sq.m deg. C/W for back
insulation and minimum 0.48 sq.m deg. C/W for
side insulation. This shall be derived after
determining thermal conductivity (K) value at 100
deg. C mean temperature in accordance with IS
3346. The thickness of the insulation material (L)
may be derived by the equation R= L/ K or the
insulation materials with following specifications
may be used:
K R Thickness density
Material name W/MK sq.m/W (MM) (KG/Cum)
Rock wool 0.029 1.67 50 48
Glass wool 0.03 1.67 65 24
Mineral wool 0.028 1.67 50 48
The insulation must with stand a temperature of
250 deg. C. Aluminium foil of thickness 0.015mm
to 0.021mm shall be used for covering the back
insulation
25 mm thick insulation of specification as
Side insulation mentioned above.
Aluminium foil of thickness 0.015 mm to 0.021mm
shall be used of covering the side insulation.
Glass wool Resin Bonded/Rockwool/Rigid
Polyurethene of Thickness 25mm, minimum shall
be used so as to achieve R value=0.08 as per IS
3346:1980.
6. FRONT GLAZING Single piece glass
Material thickness Toughened- 4.0+0.2 mm (IS 2553(Part-I)
Transmittance 82% (Minimum)
General appearance of glass Free from bubbles/rough surface
Aperture area 2.30sq.mt.(approx.)for size A collector
Spacing between cover plate 20 to 40 mm
and Absorber surface
7. HEADER FLANGES Brass flanges of 62+3 mm diameter and minimum
thickness of 4 mm with provision of four number of
GI plated nuts bolts with diameter of 6mm-8mm
shall be used. Flanges shall be brazed to the
header and brazing tested for leakage at the test
pressure of 10kg/sq.cm. In no case crude
soldered flanges shall be used. The assembly of
the flanges should be at right angle to the header
area to ensure proper assembly at the site of
installation.
8. GROMMET Suitable sealing between the inlet and outlet of
header and casing of the following materials shall
be provided. Neoprene, EPDM, Silicon rubber or
butyle rubber etc.
The grommet shall be suitable for a temp. upto
125 deg. C and mechanical loading during
transportation of collectors.
Typical size of grommet may be 40 mm outer dia
and 25mm inner dia.
9. ASSEMBLY OF COLLECTORS The load of the absorber should not be on the
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insulation. It should be taken by the collector box.
The air gap between the glazing and the absorber
should be 25mm (+5mm).
Insulation should not be allowed to slide.
Glazing shall be fixed on the collector box by
using EPDM/Neoprene/Synthetic rubber
channels.
The glass should be firmly held, without strain
taking into account the expansions of glass. A
typical example is by retaining the glazing with the
help of self tapping screws and aluminium angle
retainer of dimensions 25mmx25mmx1.5mm fixed
on the top of the box it shall be ensured that the
screws are not touching the glass edge.
Top surface along the edge between the glass
and the aluminium angle shall be caulked with
suitable sealants such as zinc oxide based/rubber
based/silicon rubber based or polysulphide rubber
sealants.
10. GASKET FOR FLANGES 3 mm thick gasket of Neoprene/synthetic rubber
gasket shall be used for sealing the joints
between flanges.
11. COLLECTOR SUPPORT FRAME The structure should be in a position of withstand
a wind velocity of 120 kms/hr. shall be made with
angle iron of 35 mmx35mmx4mm; will have
vertical support at top and bottom edge of the
inclined plane of the collector at a distance of 1.5
M or less. The vertical support shall be firmly
grouted with the roof.
12. PAINTING OF STANDS Proper cleaning and degreasing of the surface
should be done with the help of three in one
solution before painting. Two coats of zinc
chromate red oxide primer shall be applied
followed by two coats of enamel paint of suitable
colour as per NIT.
13.STORAGE TANK(HOT WATER)
a)Material Stainless Steel (SS 304/ IS 1730 grade)
b) Thickness Minimum Tank capacity
thickness
20 gauge (0.91mm)for 100 lpd
20 gauge (0.91mm) for 200 lpd
20 gauge (0.91mm)for 500 lpd
18 gauge (1.2mm)for 1000lpd
18 gauge (1.2mm)for 1500 lpd
18 gauge (1.5mm)for 2000 lpd
16 gauge (1.6mm)for 3000 lpd
14 gauge (2.0mm) for 4000 lpd
14 gauge (2.0mm)for 5000 lpd
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c) Insulation and installation All sockets and internal fittings of the tanks should
of stainless steel.
100 mm thick insulation of 48 kg/cu. m. density
having approx. k value_0.03 W/mk and R value
3.34 sq.m deg. C/W to withstand a temp. of 250
deg. C. Thin polythene sheet shall be used as
covering between the glass wool and the cladding
sheet besides the retaining material such as
chicken mesh etc.
Aluminium sheet of thickness 24 SWG shall be
used for cladding the tank insulation. Solar water
Heating System (SWHS) up to and including 500
lpd may be insulated with 40mm thermal grade
PUF Insulation of 32kg/ meter cube or higher
density. PUF insulation could be pre extruded
type fitted with FRP exterior cladding or
alternatively injection moulded in a twin walled
steel tank and PPE end cap.
The storage tank shall be properly installed at site
using enamelled coated appropriate size angle
iron stands, girder, cement concrete pedestals of
1:2:3 ratio or any other specific provision suitable
to site to ensure the stability against heavy storm
etc. but not less than 1’x1’x6” dimensions.
External of the tank should be properly insulated
so that hot water temperature does not decrease
by more than 5 deg. C in about 16 hrs. Time.
14. PIPING
Material 1” to 2” dia Medium class (B class) GI as per IS
1239 shall be used for piping.
Insulation 25mm thick insulation of 48kg/cu.m. density and K
value+0.03 W/MK R value+1.67 sq.m. C/W to
withstand and temp. of 250 deg. C be used.
Thin plastic sheet shall be used as covering
between glass wool and aluminium cladding
besides other retaining material like chicken mesh
etc.
26 SWG thick aluminium sheet shall be used for
cladding the insulated pipe.
The pipe line should be properly supported and
fixed with clamp with the help of suitable size
stand/civil structure (cement concrete ratio 1:4) ISI
mark strainer of standard make should be fitted in
the main cold water supply line before the system/
15.VALVES/NIPPLE/TEES Gun metal valve ISI marked shall be used.
/BENDS Nipple/tees and bends of ISI marked of medium
class GI (B class) shall be used. Air vents in each
row are to be provided.
16. INSTRUMENTATION Temperature gauge: 1 No. dial type (for Hot Water
Storage Tank/Outlet)
Gun metal stainer: 1 No. (at Cold Water inlet)
Water meter -1 at the inlet of cold water tank.
Maximum 2 nos. of chrome plated brass taps for
systems upto 200 lpd and thereafter 1 tap per 200
lpd of superior quality for distribution line.
17. COLD WATER TANK HDPE/LDPE material with Gun metal float valve
20
(ISI marked) equal to the capacity of Hot water
storage tank.
18. MAKE UP TANK The capacity of make up tank should be 5 litres up
to 500 lpd and 10 litres for 1000 lpd and above
made of SS304 minimum 0.8 mm thick
19. STANDS & PEDESTALS FOR The tanks will be mounted on stands made out of
THE TANKS angle iron frame of 35x35x4mm up to 500 liters,
(hot water tank/ cold water tank) 50x50x6 mm up to 2000lpd and 65x65x6mm for
capacity above 2000 liters with each leg duly
grouted with PCC 1:2:4 of 1’x1’x1’ size.
The cold water tanks will be placed over angle
iron frame having 4 cross members in 4 legs with
5mm thick MS sheet for full bottom support fixed
of 4 horizontal members based on the size of the
cold water tanks.
20. SYSTEM LAYOUT & DESIGN Maximum number of collectors in series should
not be more than ten.
Maximum number of collectors in parallel in one
row without the use of any piping connections
should not be more than six.
Air venting at appropriate places without
hindrance of a spring leaded valve to prevent air
locking in the system should be provided. For this
purpose, the system shall have, at a suitable
point, atmospheric pressure conditions preferably
in the high temperature zone.
System shall have a suitable expansion/make up
tank at a high point in the system to ensure that
collectors run full all the times. Capacity of this
expansion/make up tank should be 1.5% of the
system capacity for all systems.
21. PUMP In case of forced system, pump of suitable size
with DTC/FTC control has to be provided as per
site requirements.
22. HEAT EXCHANGER
(a) Shell-in-Tube Type
(i) Material Copper for forced systems only
Shell in tube type heat exchanger may be used if
U-type construction is not employed and if V-type
construction is employed, then minimum 4 Nos. of
heat exchangers will be used in series.
Shell shall be designed for 1.5 times of the
designed operating pressure and shall be tested
for two times the operating pressure. In case of
mild steel shell, corrosion allowance of 1.6 mm
shall be provided.
Shell shall be designed as per the BIS-2825. All
the elements of heat exchanger shall be as per
relevant Indian Standard or as per TEMA Class C
construction.
Minimum 22 SWG, but may be higher depending
upon the designed pressure requirements.
(ii) Tube Thickness
For thermosyphen systems only. May be used by
incorporating Cu/SS coils/retender inside the
storage tank
(b) Coil-type Heat Exchanger
Copper/SS tube of ¾” dia
21
Minimum 22 SWG. May be higher depending
upon the pressure requirements.
Shall be so designed to ensure the pressure drop
(i) Material less than 0.3 kg/cm. The surface area of the heat
(ii) Thickness exchanger should not be less than 0.24 m2 per
sq.m of the absorber area of the system (for 100
(iii) No. of coils and flow lpd system, the copper tube length of 7 meter is
Pattern required).
23. ELECTRICAL BACK UP
(only upto 1000 lpd) For 100 lpd - 2 KW
For 200 lpd- 2 KW
For 300 lpd- 2x2 KW
For 400 lpd- 2x2 KW
For 500 lpd- 2x2 KW
Electrical wiring of 2:5 mm sq. 2 core unarmoured
cable, thermostat of Radssion /Bajaj Make with
MCB of 16 amp.
For 600 lpd- 6 KW
For 800 lpd-9 KW
For 1000 lpd-9 KW
Electrical back up control panel for Anchor make or equivalent
6 KW ABB/Sieman/Havel/ ISI MARKED
1. DP switches 20 Amp.
2. Thermostat for auto cut
Electrical back-up control panel for Anchor make or equivalent
9 KW ABB/Sieman/Havel/ ISI MARKED
1. DP switches 1x32 Amp.
2. Thermostat for auto cut Wire should be of not less than 2.5 mm2 or
4mm2, Cu, armoured type
22
Annexure-II
TECHNICAL & COMMERCIAL BID
PART-I COMMERCIAL INFORMATION
1. Category of the tenderer Manufacturer/ authorised dealer/ New
Supplier
2. Name & address of the firm/supplier
complete with telephone, MOBILE, fax
nos. & E-mail etc.
3. Name & designation of the authorized Attached/Not attached
signatory to whom reference shall be
made (Attached authorization letter)
4. Present activities/business of the firm
i. Solar Water Heating
ii. SPV –BOS Manufacturer
iii. other activities
5. Type of organization
- Sole proprietor
- Partnership firm
- Private Ltd. Company
- Public Ltd. Company
- Any others
6. Name & address of subsidiaries, if any,
with details of board of directors
7. Vat/ Sale tax registration number(attach
copy)
8. Detail of any existing service network in
Haryana (name & address of service
centres, year of opening)
9. EMD of Rs. ………………./- Attached/ not attached
Or
Certificate for exemption of EMD for firms
under approve source category
10. Tender Fee Attached/ not attached
Rs. 1000/-
Receipt No..........dated............
11. Attested copy of valid BIS Certificate
attached or not? Should be attached in full. Attached / not attached
12. Authorised dealership agreement Attached /not attached
13 List of SWHS/FPC collectors projects
executed in last three years attached or Attached / not attached
not.( the value should be Rs.30 lacs or
more)
14. Average Annual Turnover for last three Attached / not attached
years
15. Literature/ leaflets on products Attached / not attached
16. Authority letter from company for signing
the papers on behalf of company with seal Attached / not attached
17. Copies of RCs of other States to which the Attached / not attached
applicant is a party
In case the bidder is seeking purchase Attached / not attached
preference, certificate from the competent
authority
23
PART-II TECHNICAL BID
Sr. Item Quoted/ Specification Other
No Offered L/B/H or D/T/I specifications
material if any
1. Solar Collector
Collector Size
Absorber plate
Absorber coating
Coating absorptivity
Coating emissivity
Riser material & Diameter
Number of risers
Absorber riser bonding
Lower Header
Upper Header
Glazing
Glazing Transmission
Collector Box
Gasket
Bottom insulation
Side insulation
Collector Test Certificate
(attach separately along with the
efficiency curve)
Collector support structure, weight
in kilograms support should be
water proof and painted.
2. Storage Tank
Tank Material(SS)
Tank inside coating
Tank insulation
Tank outside cladding
Tank sheet thickness
3. Piping
Piping material
Pipeline size
Pipe insulation with wiremesh and
polythene sheet reinforcement with
gunny bag material
Pipe cladding
4. Heat Exchanger
Material
Type
Length of the tubes, diameter
Total heat transfer area
5. Calculations
(Attach separate sheet for each
system)This should contain the
details of the month, performance
of the system, output and
temperature.
6. Layout drawing with all instrument
positions including the details of
civil foundations (attach separate
sheet).
24
7. Electrical back up system
Type of system, wattage element
make and material
8. Instrument and control panels
Sr. Name of Instrument position Make No.
No
(Note: Any better specification, proposed with reasons, may be accepted by HAREDA
without financial implications. Wherever, this DNIT has been found wanting in
specifications, latest BIS/MNRE/HAREDA specifications will be followed. The decision of
the Director, HAREDA will be final in this regard.)
Signature of the authorized signatory
of the firm with Seal
25
ANNEXURE-III
FINANCIAL BID
Offered price of Solar Water Heating Systems of various capacities FOR anywhere in
Haryana along with necessary structural support for collectors, cold & hot water tanks and
heat exchanger for roof based system with SS hot water tank as per NIT inclusive of all
taxes & duties and five years guarantee period.
Sr.No. System capacity Rate(Rs.)
A. Systems with electrical backup
1. 100 lpd
2. 200 lpd
3. 300 lpd
4. 400 lpd
5. 500 lpd
6. 600 lpd
7. 800 lpd
8. 1000 lpd
B. Systems without electrical backup
9. 1500 lpd
10. 2000 lpd
11. 3000 lpd
12. 4000 lpd with pump
13. 5000 lpd with pump
C. Rates for additional works
14. Piping costs
Piping Size Cold Water Piping Rate in Hot Water Piping Rate
Rs. prm in Rs. prm
15 NB
20 NB
25 NB
32 NB
40 NB
50 NB
15. Taps
15 NB
20 NB
16. RCC per cubic feet
17. Electrical wiring (armored)
2.5 mm2
4 mm2
18. Steel structure per Kg.
19. Cold Water Tank per ltr.
20. Charges for annual maintenance after
the expiry of guarantee period
a) With spares
b) without spares
Capacity of the bidder to install & _______(LPD) per month,
21. commission SWHS ( indicate capacity in
lpd) ------------LPD per year
Signature of the authorised signatory
of the firm with Seal
(It is mandatory to fill all columns)
26
PERFORMA-I
Format for forwarding letter
(To be submitted by tenderers on the official letterhead of the company)
No. Dated:
To
The Director
Haryana Renewable Energy Development Agency,
SCO-48, Sector-26, Chandigarh-160019
Subject: - Offer in response to Notice Inviting Tender No. HAREDA/SWHS/2011-
12/RC for arranging rate contract for supply, installation &
commissioning of Solar Water Heating Systems in Haryana.
Sir,
Please find enclosed our offer in compliance with terms and conditions of
the Notice Inviting Tender No. HAREDA/SWHS/2011-12/RC. As specified, the offer has
been submitted in the prescribed format and the original tender document duly signed by
our authorized signatory is enclosed as a token of acceptance all the terms and conditions
of the DNIT.
Our rates shall remain valid for a period of 180 days from the date of
opening of the tenders. The delivery period, guarantee and specifications as required in
the DNIT are acceptable to us.
We hereby declare that we have not been black listed or debarred from
executing similar type of work by any central/state/public sector undertakings/departments
in the country during past three years.
We enclose the following documents along with the bid:
a)
b)
c)
d)
Yours faithfully,
(Authorised signatory)
Name:
Designation:
Company seal:
27
Checklist for submission of offer for RC of SWHS -2011-12
a) Forwarding letter in Performa-I.
b) Minimum eligibility condition-qualification in Performa-II .
c) BIS certification for flat plate collector as on 01.04.11 and proof of
having applied for renewal of the same. Tenderers not fulfilling this
condition will not be considered and their offers will be rejected out
rightly.
d) In case of authorised dealers, attested copy of dealership agreement
valid up to 31.12.2012 in the prescribed format (Performa-IV). In case
dealers of collector only, attached proof of manufacturing of SS Tanks and
other structure of Solar Water Heating System issued by competent Govt.
Authority.
f) Proof of having executed work orders of Solar water heating/FPC
collectors projects of value Rs.30.0 lakh or more during last three
years ending 31.03.11 with complete address of each site, type of system,
type of collector and capacity thereof in performa-III attested by C.A.
f) Photocopy of partnership deed in case of partnership firm
g) Power of attorney for authorised signatory in case of companies
h) Details of past experience against supply made to different State Nodal
Agencies/ Govt. Departments.
i) Photocopies of certificate of satisfactory performance of system supplied to
State Nodal Agencies/Govt. Departments alongwith copy of purchase order.
j) Earnest Money Deposit (EMD).
s) Lists of Solar thermal Works at present in hand with detailed address of the
site, type of system, capacity of the system and type of absorbers being
used.
t) Names of sub-contractors, if any;
u) Printed leaflets regarding products of the Company
v) VAT/ Sales tax registration number
w) Last 3 years balance sheet along with CA’s certificate indicating turn over of
the firm Annexure-IV.
x) Copies of RCs of other States to which the applicant is a party.
y) Copy of HAREDA Receipt.
z) Self certified test report.
28
PROFORMA-II
Format for Confirmation of minimum eligibility condition
(To be submitted by tenderers on the official letterhead of the company)
No. Dated:
To
The Director
Haryana Renewable Energy Development Agency,
SCO-48, Sector-26, Chandigarh-160019
Subject: - Confirmation of minimum eligibility condition for Notice Inviting
Tender No. HAREDA/SWHS/2011-12/RC/____ for supply, installation
and commissioning of solar water heating systems in Haryana.
Sir/ Madam,
Having carefully read the above said tender document, we hereby confirm
that we fulfil the eligibility conditions for supply of stores against this tender. Our
qualifications in this regard are as under:
a) We are Flat Plate Collector manufacturers having valid BIS certification as on
01.04.11 or we had applied for the renewal of the same on that date (proof to be
attached)
or
We are an authorised dealer of BIS marked Flat Plate collectors and have a
dealership agreement with M/S………… ………………… …………….. ………. for a
period ending 31.12.2012 or more. (Attach original agreement as per format given).
a) We have executed work orders of solar water heating systems valuing
Rs.30.0 lakh or more in the last 3 year ending 31.03.11. A certificate indicating
name of the customer, number & date of work order, cost, date of completion
be submitted in the prescribed format duly attest by a C.A. / solvency
certificate
Tenderer must produce proof of support from organizations having such experience
(Proof from Govt. organization will be preferred).
c) We are applying under New Suppliers/ Manufacturers category, (who have not
supplied the systems as mentioned at clause- (b) above so far), but are having a
BIS Certification for Flat Plate Collectors or are new dealers of manufacturers of
BIS certified Flat Plate Collectors. Our products are as per the DNIT be, so we may
considered for trial orders up to a maximum limit of 10% of the total tendered
quantity. We shall abide by the decision of the Director, HAREDA in this regard.
d) We or any other company under the same management has not been blacklisted or
debarred by any Central/State/ Public Agency from carrying out similar business for
the current financial year.
e) We have annual average turnover of Rs.30.0 lakh or more in the last 3 years
ending 31.03.2011.
Yours faithfully,
(Authorised signatory)
Name:
Designation:
Company seal:
29
PROFORMA-III
Information in support of meeting eligibility conditions
Details of orders received and executed by manufacturer/supplier for supply of Solar Water
Heating Systems during 2008-09, 09-10, 10-11 (must be of value over Rs.30 lacs):
Sr. Name of agency P.O. Capacity Date of Cost Whether
No. /organization/ NO./date of the commis commissione
Customer/ site ordered system sioning d in time or
Qty. delayed?
1 2 3 4 5 6 7
Total value of the work orders in 2008-09, 2009-10,
2010-11
Note: (1) Attach photocopies of Purchase orders
(2) Attach photocopies of certificate of satisfactory performance issued by
concerned Agency/Organization
(Signature of Authorized Signatory)
Name _______________________
Designation___________________
Company seal_________________
ATTESTED BY C.A.
(Separate sheet may be used for giving detailed information in seriatim duly signed. This
tender performa must be submitted duly signed in case separate sheet is submitted).
30
PERFORMA-IV
Format for dealership agreement to be given on judicial stamp paper of Rs.100/- ,
signed by the authorized rep. of the Principal company and the dealer and duly
attested by a Notary Public.
This agreement is made on this day …. Of ……of the year 20… between
M/s…………………………………………………………………… having registered office at
……………………………… ……………………… ………………………..
…………………………….. …………………………… .. and M/s. ……………… ……………
…………… ……….……………………… having registered office at ………. …….……… …
……………………… ………………… ……… …… …. ……. ………………..
M/S ………………………………….. is a manufacturer of BIS approved ISI marked Flat
Plate Collectors and solar water heating systems vide BIS licence No.
………………………. Dated………… valid up to ……………………………..(attested copy
enclosed) and it has decided to appoint
M/s……………………………………………………………. as its exclusive authorized
dealer for quoting rates in the HAREDA tender no. HAREDA/SWHS/2011-12/RC for rate
contract of solar water heating systems with effect from ……………… to ……………….
During this period, M/s …………………………………….. agrees to provide all necessary
assistance to the proposed dealer company M/S……………………… in the proposed
association and will stand guarantee to the products supplied by it to HAREDA during the
course of implementation of the rate contract to be finalized under the tender no.
HAREDA/SWHS/2011-12/RC.
Signed by
----------------------- -----------------------------
Witness
--------------------- ----------------------------
Note:
1. This agreement should be executed after publication of the Notice inviting
Tender, other wise it will not be considered.
2. The manufacturers are advised to exercise caution & restraint while making dealership
agreements. Only, technically and financially sound parties with sufficient experience and
good track record in solar water heating be made their authorized dealers.
31
Annexure-IV
Annual turnover of the year 2008-09, 2009-10.& 2010-11
Name of the Firm _______________________________________________
Address _______________________________________________________
Contact Number________________________________________________
S.No. Financial Year Turn over
(Rs in Lacs)
1. 2008-09
2. 2009-10
3. 2010-11
Signature of the C.A. with seal
Name _____________________
M.No. _____________________
(Please also attach copy of balance sheets duly signed by CA)
-x-
32
