Conferring of Degrees Diplomas and Certificates by alicejenny


									      Conferring of Degrees, Diplomas and Certificates
                The Winter Conferring ceremonies will be held on
                        Tuesday, 24th November, 2009
Venue:             Bailey Allen Hall, Áras na Mac Léinn

Arrival time:      Graduands must arrive, robed, 30 minutes before ceremony begins.
                    Please bring your seat card.
                   You must assemble on the balcony, upper level, Áras na Mac Léinn
                    and line up underneath your number as indicated on your seat card

Guests :           Must be seated 30 minutes before ceremony commences.
                   Seats are allocated on a first come basis; therefore it is advisable to
                    arrive early to ensure you are seated.
                   Tickets must be shown at entrance to the Bailey Allen Hall and
                    retained for entrance to the Reception
                   Tickets will be collected at entrance(s) to the Reception (Áras na
                    Mac Léinn)

                Due to Fire regulations it is only possible to admit 4 guests per graduand - (2
                guest tickets (each ticket admits 2 people) are enclosed); therefore no
                additional guest tickets can be issued.

Robes:          All students must pre-book and pre-pay their robes with official robe-makers
                Phelan Conan Ltd. before the deadline of Wednesday, 18th November, 2009

                Methods of pre-booking and pre-payment:

                    Online -
                           log on and select “student hire”, select NUI Galway and
                              follow the instructions until you receive a reference
                              number. This reference is your proof of payment so
                              please bring it with you on the day along with photo id.
                              When booking online it is essential that you select NUI
                              Galway and that you select the correct award that you are
                              to be conferred with - otherwise you may receive the
                              incorrect robes.
                              Cost of hire: €43 (non returnable)

                    By Post
                               Forward a cheque or postal order made out to Phelan
                                Conan Ltd. for the cost of hire (€43) with the enclosed

                             booking form completed in full. You will receive an email
                             with your order number as soon as it is processed. NB – if
                             sending in a cheque please ensure your name, University
                             and telephone number is written on the back.
                             Cost of Hire: €43 (non returnable)

              Deadline: Online Booking/Payment must be made and postal orders
              must be received in Phelan Conan Ltd. by Wednesday, 18th November,

              If you require assistance with any of the above please contact:
              Phelan Conan – free phone helpline

                     (Phone: 1800-808-818; Fax: +353 1 429 5791).

              ‘On the Day’ Hire
              (should any graduand not have been able to book and pay online or by post)
               Cost of Hire: €45 (non returnable). No cash will be accepted on the day.

              The University will ensure that a robe is available for every graduand.

Collection of    Venue for Collection
Robes:            Aula Maxima Lower, QA126, Quadrangle Building

                 Times for Collection
                  Monday, November 23rd: from 6.00 pm – 9.00 pm and on Graduation
                  Day, .i.e. Tuesday, 24th November - from 8 a.m.

                 Return of Robes
                  Robes must be returned after graduation. Any costs arising from
                  failure to return the robe by the due time are the responsibility of the

                      Please check the time for return of robes with Phelan
                      Conan when you are collecting them.

Photographs:     Professional Photographers, licensed by the University, will be in
                  attendance before, during and after the ceremony, offering a range of
                  services (see enclosed brochure). Please note that only the University-
                  licensed photographers are authorised to operate on the NUI Galway
                  campus. The University accepts no liability in respect of the services

  ; extn. 2107; direct line 091 – 492107; extn. 3810; direct line 091 - 493810

In Absentia:      Graduands unable to attend the conferring ceremonies will have their
                   parchments posted to their home address within two weeks after the
                   conferring ceremonies. Graduands unable to attend conferring do not
                   need to inform the Conferring Office.

   ; extn. 2107; direct line 091 – 492107
; extn. 3810; direct line 091 - 493810

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