EASTERGATE PARISH COUNCIL
5th November, 2009
At a Meeting held at Eastergate Parish Hall
Dr P Carter (Chairman), Mr A Campion, Mr J Donabie, Mrs E Folman, Mr D Fulton, Miss P
Hind, Mr J Kilroy and Mrs S Peters
District Councillor Mrs J Goad and 16 parishioners were in attendance
Apologies were received from County Councillor Mr D Whittington and District Councillors M
Briggs and D Maconachie.
PUBLIC QUESTION TIME
262. Members were asked by a resident whether the Council was aware that the joint owner
of Nova Paddocks had died. Mrs S. Peters declared a prejudicial interest. It was
understood that the ownership of the greater part of the land would pass to several
children. It was understood that they were keen to progress the use of the site as a
Gypsy and Travelling Showpersons Site. The District Council Committee would be
likely to consider a new report from the officers at the meeting due on the 21 st
December. The Council were advised that the Conservative Party had advised its
members to avoid taking precipitate action prior to the General Election. Parishioners
were advised to raise concerns regarding the proposed use of Nova Paddocks. Mrs
Peters objected to the use of the term “pitches” and wished to know exactly what that
meant. A pitch was understood to be sufficient space to accommodate one trailer whilst
a plot was considered to accommodate two pitches. As a result twelve pitches could
mean twenty-four vehicles. Concerns over additional buildings were also expressed.
Mr Young of Barnham Parish Council indicated that Barnham PC were against the use
of Angels Nursery for such use and were supportative of the Eastergate PC position.
Members considered that a working party should be formed to liaise with the Council to
best represent parishioners views and Mrs Hinds kind offer to be the Parish Councils
lead representative on such working party was gratefully accepted.
263. Resolved: That the minutes of the meeting held on 1st October 2009, having
been circulated, be taken as read and approved as a correct record, and
be signed by the Chairman.
COUNTY & DISTRICT COUNCILLORS REPORTS
264. District Councillors Goad advised members that the Committee Meeting of the 21 st
December was the earliest date and that the matter might well fall in line with the LDF
agenda timetable, which was slipping fast. No decision would be made on the LDF until
at least February 2010. There was a need for Council controlled sites but sites
attached to development areas were unlikely to succeed. The sites must be
appropriate for Gypsies. It was felt that the idea of forming a sub committee was a
PLANNING & ENVIRONMENT
265. Members were advised that planning applications received were largely small and un
contentious. An application at Hunters Chase in Fontwell Avenue was considered by
members, who noted that it related to renewal of an unimplemented existing
permission. The Council had a potential financial interest in the permission. The
development at Downview Road was still causing concern to residents. Members were
asked to note that several conditions for the planning consent were not being adhered
to. These included concern as to drainage of surface water under condition 9 and it
was felt that the developers were trying to ease the burden of the planning
requirements for financial reasons. The proposed development of a new doctors
surgery at Croft Surgery was considered. Members of the public most likely to be
affected were given to opportunity to consider the plans prior to their being lodged with
an application to the District Council. Agricultural land had been procured and 30% of
the field space was to be used. It was suggested that the balance might be used for
allotments. A member of Barnham Parish Council offered to assist in this regard. The
proposal had been given an amber rather than a green light from the NHS Trust, which
suggested that funding might be available. It was suggested that a crossing over the
Barnham Road should be sought as part of the planning process. The proposal should
give better-facilitated and expandable services. Members considered the response to
questions asked of the District Council in relation to the Gypsy and Travelling
Showpersons Site proposed for Nova Paddocks. Councillor Mrs S Peters left the room
during this discussion and took no part. Members considered tree reports relating to
the Sportsfield and Open Space areas. Some works were considered to be of an
urgent nature and it was considered appropriate to instruct the contractor to undertake
that work without delay. The trees were subject to Tree Preservation Orders and
permission would be needed. Members wished to be sure that the price of work
included the cost of seeking such permission and were concerned that tree number
800 was not included in the list of trees requiring urgent work. Rubbish in the Square
at Barnham was considered and a village tidy report received. The litter collection day
was very well organised by Barnham Parish Council who were thanked for and
congratulated on the success of the project. It was felt that it could be expanded to a
bi-annual event and take in the rest of Eastergate parish. A resident complained that
litter was a problem in the square at Eastergate, near to the Elm Tree Stores. Car
batteries were found by litter bins but not removed by the rubbish collectors. The
resident kindly removed these to the recycling centre.
266. Resolved 1: That the Council not comment on the planning application at Hunters
267. Resolved 2: That the response to questions relating to Nova Paddocks be circulated
268. Resolved 3: That the Clerk instruct the Tree Surgeon to undertake the urgent work
269. The Clerk circulated files of correspondence and referred to the items therein. Through
the Chairman, members heard from PCSO Bryant in regard to the latest report
received on crime statistics. It had been a very good month with reduction in crime in
the area. A member asked whether the police might return to Barnham CP School as
some parents had resumed their bad habits in parking in front of the school. It was
expected that fixed penalty notices would be issued to offenders.
270. Members were advised that building works were necessary to provide ventilation under
the floor, particularly in the committee room to assist in drying out the atmosphere,
which was considered to blame for the “cupping” of the new floor. The greatest
concentration of moisture was over the site of the time capsule where the earth had
been disturbed. The Architect had responded to the Hall Committee Chairman and the
prices appeared high and there would be some delay. A further estimate of cost and
details of prices was required from an alternative architect. The Hall Chairman would
deal with this in conjunction with the Clerk. Concern was expressed as to the pre-
school requirements and the fact that the Ofsted report had still not been copied to
members. The pre-school proprietor, who had been at the meeting, had left before this
item was considered. Members considered the provision of an outside play area but
felt that a commitment was not appropriate until the Ofsted report was received and
271. Resolved 1: That a builder be commissioned to inspect the under floor and report and
improve the ventilation
272. Resolved 2: That the Council do not provide the requested commitment to an outside
play area until the Ofsted report was considered
273. Members were informed that an inspection of the work on the pavilion extension, which
was now complete, was undertaken by some members, who were impressed. A quote
had been received for removal of the shed and laying of tarmac parking areas. This
would be a significant sum. The Clerk reported progress with the play area and
informed members that the play equipment would be installed in the next few weeks
but that he had arranged for the fencing to be installed during the next financial year to
protect the councils’ finances.
274. Resolved 1: That the Council indicate its willingness to assist with removal of the shed
and re-tarmacing, subject to likely costs
275 Resolved 2: That the Clerks actions in re-negotiating the play area contract be
approved and authorised
REMEMBRANCE DAY CEREMONY
276. Members were advised by the Clerk that the Road Closure Notice had been received
and WSCC Highways Department had arranged with May Gurney for traffic control to
be effected. Members were advised of a problem with British Legion collection boxes,
which were being co-ordinated by a member. Another branch of the Legion had placed
boxes in the collection points normally used by the Eastergate branch and there would
be a meeting in regard to this. Concern was expressed as to the possible loss of
organisation of the ceremony although the work involved in co-ordinating the collection
boxes and other matters was not considered to be the Councils’ responsibility in any
event. A report would be made at the next meeting. Mrs Folman’s kind offer to sell
poppies at the ceremony was gratefully accepted.
PARISH ACTION PLAN
277. Members considered a draft letter to be sent to interested parties. Discussion took
place with regard to the possible constitution of the committee. It was considered that
the committee itself should be responsible for the determination of the content of the
Plan and would then forward the completed Plan to the Parish Council to take forward.
An amended letter was approved for use in arranging the first meeting of the
278. Resolved: That this item be an agenda item for the next meeting.
JOINT DOWNLAND AREA COMMITTEE
279. The committee had considered the proposed hospital merger and grants for parish
councils funding for 2009/2010. The eco-town location in this area was still a possible
site for development. Options one and three from the “Options for Growth” document
were favoured. Discussions had taken place regarding the coastal strip relating to the
A27 and the need for improvements to the Arundel By-pass. A memorandum from the
Ford Road Action Group was referred to, as was a road speed limit of 20 mph. A
resident had contacted the council with regard to proposals for traffic at the War
Memorial and these were to be circulated.
280. Resolved: That the proposed speed limit of 20mph be an agenda item for the
BARNHAM PARISH COUNCIL
281. The Chairman confirmed his attendance at this meeting and advised members that the
proposed Gypsy and Travelling Showpeoples Sites were discussed and it was felt
appropriate for each individual council to correspond with the District Council in relation
to proposed sites in their parish only. Barnham Parish Council would be writing to Arun
District Council. Thanks were expressed for a number of photographs, provided by
Barnham Parish Council, for the archive. A Joint Parish Meeting was to be held on the
25th November at 7.30 at Eastergate Parish Hall.
PRECEPT CALCULATION CONSULTATION MEETING
282. The Calculation Paper had been circulated to members in advance of the meeting.
Members were asked to consider the likely expenditure for the forthcoming financial
year and to ask such questions of the Clerk as they wished, either at the meeting or
later. The Clerk advised new members as to the precept and the funding of the Parish
283. The Clerk circulated the statements for October 2009 both prior to and at the meeting.
Members considered whether to provide a Christmas gift to regular suppliers of work to
the council. Concern was expressed as to whether the council could make such
284. Resolved 1: That the financial statements for October 2009 be approved and
payments be authorised.
285. Resolved 2: That gifts costing no more than £10 (ten pounds) be provided, if
permissible by law.
MATTERS ARISING FROM THE MINUTES
286. 233/09 Open Space Members were advised that a rope swing continued to be in place
at the Farnhurst Road open space area. It had been removed on one occasion and
replaced. It was considered necessary to identify and warn the offender before taking
287. Resolved: That the Clerk take steps to identify the offender and provide written
warning of further enforcement available to the council
288. 241/09 Groundwork Members were advised that an account had been received in
respect of this work, which had been undertaken. A Grant had been received from the
Cricket Club for a large part of the account.
ANY OTHER BUSINESS
289. The Chairman thanked Mrs Folman for her efforts in writing for the Parish News.
DATE OF NEXT MEETING
291. Resolved: The date of the next meeting will be 3rd December 2009.
Signed : ………........................................................ Dated : ..........................................