BRISTOL BAY NATIVE ASSOCIATION

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					                                  BRISTOL BAY NATIVE ASSOCIATION
                                       POSITION DESCRIPTION

POSITION TITLE: Natural Resources Department Program Assistant

OBJECTIVE: Provide program assistance related to natural resources in the Bristol Bay region.

QUALIFICATIONS: Job qualifications are stated below as Essential Job Results. The
Essential Job Results are what the employee must be able to accomplish in order to be
competent in the job. High School Diploma or equivalent. Three years office experience,
preferably in a similar service. Computer proficient using word processing and data base
programs (especially Excel). Strong organizational, writing and reading skills. Willing to
develop skills related to Natural Resources services. Must be able to work with supervisor
directives paying close attention to detail and with minimal supervision. Familiarity with the
Bristol Bay area, people and cultures and land use patterns is desirable. Must be willing to work
in summer months due to workload. Willing and able to travel in/out of region (occasional).

ESSENTIAL JOB RESULTS

Provide clerical and supportive services for programs housed within the Natural Resources
Department
by
 Developing a basic understanding of NR programs, regulations, functions, policies &
   procedures.
 Processing supply and equipment orders
 Maintaining an inventory of supplies and equipment
 Copying, faxing, and filing
 Preparing correspondence for mailing and maintaining a postage log
 Making staff travel arrangements and processing travel authorizations
 Maintaining a shared “Work Plan/Calendar” for staff to use in planning activities and service
   delivery
 Participating in and taking minutes at departmental staff meetings
 Assisting with occasional research or fact finding for staff, including telephone and or village
   surveys

Provide assistance with meeting preparation
by
 Helping to ensure departmental sponsored meetings (includes workshops and conferences)
   are well organized with adequate notice and optimal participation by setting up
   teleconferences as needed, reserving space, and communicating with participants
 Putting together agendas and packets and ensuring adequate delivery time
 Making participant travel arrangements and processing travel authorizations
 Recording meetings, taking notes and assisting with meeting summaries or minutes (Travel is
   expected to be occasional)



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Keeps Management Informed
by
 Keeping a daily log of activities for statistics and monthly reports
 Preparing a comprehensive monthly report.

Protect program integrity and client privacy
by
  Agreeing to BBNA’s policy on confidentiality, keeping confidential information gained
   through employment secure, during and after this employment.

Contribute to the overall team effort
by
 Welcoming new and different work requirements; exploring new opportunities to add value
   to the organization; helping others accomplish related job results as and where needed.

DUTY STATION: Dillingham Central Office

SALARY: $30,000/yr – $46,000

REPORTS TO:                  Natural Resources Director

DUTY STATION:                Natural Resources Department



Employee Acknowledgement                                          Date


Supervisor                                                        Date


Personnel/Training Officer                                        Date


Chief Executive Officer                                           Date




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posted:9/16/2012
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