We are delighted that you have chosen to partner with Island Harvest by hosting a food
drive. Attached you will find information you will need to organize this project.
A food drive is a wonderful way to help our many neighbors on Long Island at risk of
hunger. According to Hunger in America: 2006 – The local Report for Long Island,
259,000 Long Islanders turn to emergency food programs each year. We appreciate
your awareness of this year-round issue, and your willingness to be part of the solution.
Last year, thanks to the dedication of volunteers like yourself, food drives generated
over 80,000 pounds of nutritious, shelf stable food.
Our network of more than 570+ food pantries, soup kitchens and other agencies work
with limited funding and are often faced with the difficult choices of paying for essential
costs such as rent, heat, program and services and the food they provide for hungry
Long Islanders. The more food that is donated, the less often agencies need to make
Please contact me at 516-294-8528 ext. 14 when you have specific information
regarding your drive so that I can confirm the details and register your event. From the
staff at Island Harvest and the agencies we serve, we thank you for working with us to
further our mission to end hunger and reduce food waste on Long Island.
FOOD DRIVE KIT
“Because no one should know
the true pains of hunger in this
Randi Dresner, CFRE
President and CEO,
Island Harvest’s mission is to
“end hunger and reduce food waste on Long Island”
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ENCLOSED YOU WILL FIND:
Island Harvest Information….……………..………..….……..page 3
How to Run a Food Drive .…..………………………………..page 4
Food Drive Supplies ………..…………………………………page 3
Types of Food Drive ….………………………...…….…….page 6-9
Poster Template ……………………………………….………page 9
Poster Instructions…………………………………………….page 10
E-Mail Blast template ………………………………..……….page 11
Volunteer Reply Faxback form…………………….………..Page 12
Registration Form……………………………………………..page 13
Please call Doreen Principe at Island Harvest if you would like more information on how
to register your drive: 516-294-8528 ext.14 or go to our website at:
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WHO WE ARE
Long Island’s largest hunger-relief organization, Island Harvest serves as the bridge between those who
have surplus food and those who need it. Our volunteers and staff “rescue,” or collect, good surplus food
from over 800 supermarkets, caterers, farms, and other food-related businesses; and distribute it to a
network of more than 570 soup kitchens, food pantries, residential homes for children and adults with
mental or physical disabilities and other places where those in need can access it.
In support of our mission to end hunger and reduce food waste on Long Island, we also conduct
educational programs to increase hunger awareness and inform the public how they can get involved and
make a difference.
Island Harvest has received a four star rating – the highest – from Charity Navigator, America’s largest
independent evaluator of charities, four years running.
Agencies and Programs
In 2008, Island Harvest provided over 6.2 million pounds of food to local non-profit organizations with
feeding programs such as soup kitchens, food pantries, shelters, community centers, senior and day care
programs, and other agencies all across Long Island.
In 2006 we developed new programs to attack hunger in targeted and strategic ways. These include our
Weekend Backpack Feeding Program, which provides children who depend on school meal programs
with food packs to ensure they have enough to eat on Saturdays and Sundays, and our Finding Solutions
workshop series, which works with staff and volunteers of our member food programs to help their clients
become more self-sufficient. In July, 2009, we are launching a Summer Food Service Program, also for
kids who lose school meal benefits during summer vacation. To find out more about our programs please
log onto our website: www.islandharvest.org.
With the help of more than 3,000 registered volunteers, we rescue more than 6 million pounds of surplus
food each year, bridging the gap between those who have food and do not need it and those who need
food but do not have it. Whether you have an hour a week, a few hours a month, or a day each year to
give, you can make a difference.
At Island Harvest, we have a TEAM of 19 staff members. We work collaboratively on events and food
drives. Each department plays an important role in overall operations. It is by working together that we
achieve our highest potential and offer the resources needed to reach our goals and continue our fight to
end hunger and reduce food waste on Long Island.
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HOW TO RUN A FOOD DRIVE
There are two (2) ways to conduct your food drive.
1. A Virtual Food Drive (Online) – The Fast & Easy Way
2. The Traditional Way – Food being dropped off to a specific location within your company or group
and then picked up by Island Harvest.
Whichever way you feel most comfortable with, it’s best to follow these basic rules for a smooth
campaign. BUT, YOU MUST CONTACT DOREEN PRINCIPE @ firstname.lastname@example.org or 516-
294-8528, ext. 14 TO REGISTER. ONCE REGISTERED, IT’S EASY TO DO A DRIVE EITHER WAY.
VIRTUAL FOOD DRIVE (ONLINE)
1. Decide on a date and supplies needed for your drive – Depending on your group, a drive can run
2 weeks, a month or even throughout the year
2. Set a Goal; i.e., 5000 lbs. of non-perishable. It’s a great way to motivate
3. Register your drive online with Island Harvest and provide all pertinent information on the
registration form. If you don’t have access to a computer, you can contact Doreen Principe,
Program Coordinator, at 516-294-8528, ext. 14.
4. Promote your drive to the prospective participants (employees, customers, members, classmates
a. Posting flyers with your drive information (template attached) or you can prepare your own
b. Send an email blast
c. Make a Public Announcement the Day of the drive
d. Half way through the campaign, check your donations on line & send another email
e. 24 hours before end of drive, make your final announcement or email
Monetary donations are always welcomed. You can take a collection or donors can also make a
monetary donation on line. (Mail the donations to: Island Harvest, 199 Second Street, Mineola,
NY 11501 and reference company, group, etc. of drive so you receive credit or click on
TRADITIONAL FOOD DRIVE
The same suggestions as above apply. The only difference is:
1. Set up a location(s) where you would collect the food
2. Obtain boxes for collection. We will send you a barrel, but it is preferred you use boxes.
(Remember to ensure that you consider safety and security areas when choosing your location
for the barrel or box(s).
3. We will pick up the food and monetary donations at the end of your drive. If you need an interim
pickup during your drive, contact Doreen Principe @ 516-294-8528 ext. 14 and she will make
arrangements. If you have less than 150 lbs. call Doreen and she will instruct you further
4. If you are a company with multiple locations, you may want to recruit someone to conduct them
5. Assign someone to collect monetary donations
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Island Harvest provides these support materials
to promote your food drive!
Barrels: Each food collection barrel comes wrapped in a beige paper and a Food
Drive Flyer. Capacity will vary, but they generally hold about 125-150
pounds of non-perishable food. The most needed food items include
powered milk, peanut butter, canned meat, soup and stews, cereal, fruit
juices (shelf stable), tuna, pasta, rice, beans, baby food and personal
hygiene products. Generally we ask that copy paper boxes are used for
your drives because it is easier for our drivers to transport.
DONATION ENVELOPES: Envelopes may be distributed to participants who may be interested in
making a financial contribution. Every $1 contributed to Island Harvest
helps to supplement more than 2 meals for hungry Long Islanders.
SUPPLIES: Flyers and Poster should be hung up in high traffic areas. They should
be imprinted with your drive information and contact person. We have a
sample that you can use.
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NATIONAL ASSOCIATION OF LETTER CARRIERS’
The National Association of Letter Carriers Food Drive is held annually on the second
weekend in May, the Saturday before Mother’s Day, and is the largest food drive in the
nation. Island Harvest helps to collect food, repack it and distributes it to more than 500
member agencies throughout Long Island. What can you do? On the designated day,
leave your non-perishable food for your letter carrier to pick up. It’s that simple! Island
Harvest and other charitable organizations staff and volunteers receive the food and
distribute it to our agencies and programs that help feed over a quarter of a million
individuals and families. Food collected stays on Long island.
How can you Help?
Be a Block Captain – pass out bags to your block and remind your neighbors to
fill them and place the food in front of the mail box.
Be a Site Coordinator – coordinate volunteers, register volunteers, oversee
unloading of the mail trucks, hand out snacks, water and drinks.
Be a Warehouse Volunteer – load Island Harvest vehicles as they come back
from delivering to our member network.
To learn more about Letter Carriers Food Drive, please contact Doreen at: 516-294-
8528 ext 14 or email@example.com.
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SUMMER FOOD DRIVE
Hunger knows no season. Many children in our community whose families depend on
federal school breakfast and lunch programs find themselves without a stable source of
food during the summer months, when schools are out of session. Island Harvest is
proud to spearhead the Summer Food Blitz to help provide food for these families.
The Food Blitz is a community effort, with significant support from many of our food
donors. But it is not enough.
How can you help?
Organize a summer garage sale or lemonade stand to collect food or funds to
support Island Harvest
Collect food from neighbors or at your neighborhood summer barbeque as a
donation to Island Harvest.
Be creative there are many fun ways to get involved for kids, clubs, group,
Contact Doreen Principe at 516-294-8528 ext. 14 for more ideas or assistance
with your food collection. Download a Food Drive Kit
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Students helping Students
Compete against other local schools and win big! If you go into your heart and put
yourself, family, friends and neighbors in need of food, that should be your incentive
alone to win big!
How to Run a Food Drive
Select food drive dates
Contact Island Harvest
Download and complete our Register for a food Drive Form. Contact Doreen at (516)
747-6843 ext. 14 or firstname.lastname@example.org with questions.
Set a goal
A great tip for a successful food drive is setting a goal.
Compete against classrooms, add competition to your homecoming, challenge your
teachers, plan an event, collect food or cash from your neighbors and friends. (Each $1
counts as more than 3 pounds of food.
How many barrels?
Determine how many barrels to order (one barrel holds an average of 125-150 pounds
of food). Generally we suggest using copy paper boxes instead. It helps our drivers
manage the food better.
Schedule Delivery and Pickup
Once you have planned your drive, contact Doreen to finalize your drive.
Please contact Doreen during your drive to let her know how you are doing.
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Year Round Neighborhood Food Drive
This type of food drive is wonderful for the group who would like a hand’s on
approach to raising food and it also brings awareness to your neighbors.
Once you have decided with your group to do this type of drive, you will need to
establish two dates:
1. The date you will be dropping flyers off at your neighbor’s house and
2. The date you will pick the food up from your neighbor’s house
The flyer that you prepare should include: Who is doing the drive, the date and
time of pick up and what type of items are needed (see sample on next page)
Once the donations are collected and brought back to a central location, you will
need to count the items and call Doreen Principe at 516-294-8528 ext. 14 or
email email@example.com and let her know how many items you have.
She will suggest an agency in your area to bring the food to and give you a
receipt to complete. We generally do not pick up in residential areas but if you
collect 500 lbs. or more, we will arrange a driver to pick up the food. .
We will also provide a letter of thanks for the group’s effort’s listing all the names
and will forward it to the person or organization of your choice.
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Store Front Food Drive
Any time of the year including HOLIDAYS
One of the most successful forms of food drives is
store front drives. This drive is suited for Girl and Boy
scouts, brownie and cub scouts, key clubs, little
league, PTA’s, Mothers clubs, school organizations
and families who wish to introduce children to helping
others who are less fortunate. Also, students that
need to complete community service projects.
The store front promotion starts by selecting a
supermarket in your neighborhood (preferably the one that Mom or Dad shops at). Ask
to speak with the manager about a Saturday or Sunday date in mind, and ask if you
would be able to do a food drive in front of the store on X date from X time example,
August 1st, from 11-3pm. Mention the local cause such as girl scouts of Long Island in
conjunction with Island Harvest are doing this drive to help those in need in our
Once that is established, you divide up your group into two (2) parts. You will need two
or three at the entrance handing out a coupon size information piece that asks for
shoppers to donate non-perishable foods as they leave the store. It would ID the local
organization that is doing the drive in conjunction with Island Harvest. It would also list
the types of food we are looking for.
The second group would be at the exit collecting and counting the number of items and
also boxing the items that have been donated. Note: the boxes should weigh no more
than 40 lbs for easy transportation and they should be secured before you start the
drive. Boxes can be obtained in liquor stores, office supply stores or your own job
location (copy paper boxes). Also a couple of shopping baskets to place the food in.
You will also have shoppers who will donate money in lieu of can goods so bring a piggy
bank or bucket to store the money in.
Island Harvest can help you make your drive a success by:
Providing you with a sample coupon to hand out at the entrance
A banner to hang up
A container to put money into
Thank you letter to the group(s) leader
We can also send out copies to teachers for those who need community
Page 10 of 19
Did you know that over 93,000 children on Long Island
are hungry or at risk of Hunger?
A FOOD DRIVE
Please donate food to help
our neighbors who are in
Suggested food Items:
Canned soup, meat, vegetables & fruit, tuna, sauces, pasta,
peanut butter, jelly, beans, rice, baby food, diapers, personal
hygiene items, etc.
Together We Can End Hunger on Long Island
For further information please contact ______ @
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199 Second St Mineola, NY 11501 (516) 294-8528 FAX (516) 747-
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Did you know that over 93,000 children on Long Island
are hungry or at risk of Hunger?
A VIRTUAL FOOD DRIVE
For an easy way to donate food online visit
Your Donation Code Is:
Please donate to help our neighbors who are in need!
Together We Can End Hunger on Long Island
For further information contact [Name] @ ____
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199 Second St Mineola, NY 11501 (516) 294-8528 FAX (516) 747-
THE FLYER ON THE PRECEEDING PAGE CAN BE USED
FOR ALL DIFFERENT TYPES OF DRIVES
JUST CHANGE THE WORDS DEPENDING
ON THE TYPE OF DRIVE
EXCEPT VIRTUAL FOOD DRIVES
Page 14 of 19
E-mail Blasts are a great tool for motivating individuals to participate in your
Canned Food Drive initiative. An example of a motivational email blast is
below. Remember that tailoring e-mail blasts to the specifics of your
organization increases its effectiveness.
To: All Staff
Subject: Fighting Hunger Touching Lives
From DATE, ORGANIZATION is working with Island Harvest to collect canned goods for
hungry Long Islanders. Please join the rest of our staff in purchasing food donations online at
www.aulsuperstore.com/donation.aspx and apply donation code _____ and then check out.
Specific grocery items are included such as canned beans, milk, fruit, vegetable, juice, meat fish,
soup stew and peanut butter.
Did you know that one million Long Islanders are at risk of hunger, 93,000 are children. Island
Harvest distributes food to more than 570+ emergency community and community food
programs and since 1992, has delivered 57 million pounds of food, supplementing more than 44
million meals. To learn more about Island Harvest visit www.islandharvest.org.
Join us to help Island Harvest end hunger and reduce food waste on Long Island by donating
Remember that you can choose to do the drive the traditional way and collect the food. Use the
sample above and just change the wording.
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PLACE YOUR ORGANIZATION
Put my flyer
Every $1 contributed to Island Harvest helps to supplement more than 2
meals for hungry Long Islanders
Get Involved with Island Harvest!
If you are interested in learning more about Island Harvest or volunteering, please fill out the
Please check one or more of the following:
I am interested in volunteering with Island Harvest at the Uniondale warehouse
I am interested in volunteering with Island Harvest at the Holbrook warehouse
I am interested in volunteering with Island Harvest in agency relations
I am interested in volunteering with Island Harvest in Programs and Operations
I would like to receive Island Harvest’s newsletter
I would like to receive Island Harvest’s E-News
IF MORE THAN ONE PERSON IS INTERESTED IN LEARNING MORE INFORMATION, PLEASE
MAKE COPIES OF THIS SHEET.
Page 16 of 19
ATTN: VOLUNTEER MANAGEMENT
OR MAIL TO:
Island Harvest Ltd
Attn: Volunteer Management
199 Second Street
Mineola, N.Y. 11501
ON LINE REGISTRATION FORM
PLEASE FILL OUT AND RETURN BY FAX OR EMAIL
FAX: 516-747-6843 ATTN: Doreen Principe
Mail: Island Harvest, 199 Second Street, Mineola, N.Y. 11501
Name * _____________________________________________
Company/School Name _____________________________________________
Address * _____________________________________________
Cross Streets _____________________________________________
Zip Code * _____________________________________________
Email Address * _____________________________________________
Phone Number * _____________________________________________
Would you like free posters ________________# of Donation Envelopes_________
to publicize your drive? *
Desired pick-up date * _____________________________________________
Special Instructions _____________________________________________
Can we use your company _____________________________________________
name in media outreach? *
How did you hear about _____________________________________________
Are you a new donor? * _____________________________________________
Type of donor *
NYPD Girl Scout - Troop #
FDNY Boy Scout - Troop #
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