Workshop 8 � Continuous Improvement by HC120916121612

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									Workshop 8 – Continuous Improvement


Contents
    Workshop 8 – Continuous Improvement......................................................................................... 1
        Workshop 8: Current Position and Aims for the Next Cycle ................................................................... 2
        Workshop 8: Agenda – Continuous Improvement ...................................................................................... 3
        Workshop 8: Deliverable - Final Evaluation Case Study Template ....................................................... 5
        Additional guidance for specific activities ...................................................................................................... 8
        Workshop 8: Template for School Leader Evaluation and Conclusions ...........................................10
        Workshop 8: Suggested Journal Entry on How Evaluation was done ...............................................12
        Workshop 8: Template for Individual Case Study......................................................................................13


Purpose:
After a year of effort towards collective whole school core aims it is essential that the school
collectively evaluates the progress that has been made against the vision set out at the start
of the process.
This is an opportunity to share reflections and re-connect with the core purpose and vision
of the school
This workshop provides example analysis and evaluation tools that staff can use and helps
structure an event at which collective progress can be evaluated and recognised.


Participants:
All those who have been engaged in providing innovative and school improvement projects
during the year together with those who will be beginning the process next year and could
be inspired by hearing the successes of this year


Workshop Pre-requisites:
From workshops 2 and 3 – Your school’s vision set out using the REORDER framework
together with the innovation planning documents.
From workshop 6 – Baseline data taken at the start of each individual project
Data against which to compare baselines: A copy of the process taken at workshop 6 but
this time at the end of the process to allow comparison and progression.


Deliverables Required:
Your final evaluation in the form of a case study looking back over the whole experience of
the continuous improvement cycle for this year.



                     Innovative Schools Program                                                                                                   Page 1
Workshop 8: Current Position and Aims for the Next Cycle
Which of the following descriptions best describes the way that engagements were planned
and delivered last year?
Which of the following descriptions below, most accurately captures your aims for success
this year?


Level                                          Description
        Ubiquitous – Evaluations are authoritative and used widely as guidance by
 9      other schools.
           •    The school uses the continuous improvement cycle to refine its central educational
                philosophy.
           •    Projects become more diverse and locally owned but the framework that keeps
                them aligned becomes clearer.
           •    Capacity for creativity, reflection, collaboration, inquiry, engagement and Leadership
                is continually increased
        Integrated – Whole school impact is assessed using data, success stories and
 7      opinions.
           •    IT systems are used to collect and process data across the whole school including
                perception data from learners.
           •    Each PLC debates the impact of their projects from data and other sources and
                impact on school vision and aims
           •    Successful projects are debated then scaled or improved for next year. These are
                shared with other schools.
           •    Learners are actively engaged in the evaluation process and recommendations for
                scaling.
        Defined – The school collects outcomes of all projects so they can report on
 5      overall impact.
           •    The school evaluates progression towards core aims by combining evaluations of all
                individual projects
           •    Evaluation reports on the number of teachers and students that were engaged
                overall to drive this higher
           •    Evaluation reports on the potential for expansion and alignment with the school
                vision of each innovation.
        Developing - Teachers evaluate their projects against their baseline and
 3      expected outcomes
           •    Individuals evaluate success by comparing baseline and expected outcomes of their
                own projects.
           •    Each PLC team puts forward a suggestion they feel should be pursued or expanded
                on next year.
        Aware - Existing teams evaluate successes anecdotally and focus on some to
 1      take further.
           •    Ideas that worked and ones that did not are considered from a largely anecdotal
                perspective.
           •    Evaluations are done at team or department level and impact on the larger vision is
                not compiled.



               Innovative Schools Program                                                       Page 2
Workshop 8: Agenda – Continuous Improvement

Part   Aim                 Strategy                        Resources                  Time
Part 1 To meet in Professional Learning Communities and prepare a team                80
       evaluation.                                                                    Min
1.1    Individually        Each teacher / researcher       PowerPoint Deck – Part 1   ??
                           evaluates their projects this   slides.
                           year and how they have
                                                           Any additional reading
                           contributed to the core
                           aims of the school.
                           Prepares a presentation
1.2    In PLC teams        Each teacher presents their                                60
                           prepared presentation to
                           their PLC team and are ‘hot
                           seat’ evaluated
1.3    PLC team            The best aspects of the                                    20
       prepare a team      team’s work are compiled
       evaluation          into a PLC presentation

Part 2 To share successes with the whole staff                                        15
2.1    Presentations       Each PLC team presents          Slides as stimulus         15
                           their best examples.            material and questions
2.2    Debate              Which examples presented
                           are most scalable and had
                           most impact? Which
                           should be built upon?
                           Which were most closely
                           aligned to the school aims?

Part 3 Coherence making                                                               20
3.1    Big picture         Presentation – the head         Slides for stimulus        20
                           teacher view of progress
                                                           Template for core aims
                           this year and key
                           milestones
3.2    Revisit the         Discussion and sharing –
       REORDER vision      what were the key
                           elements of the year that
                           drove the vision forward or
                           illustrated it best?




             Innovative Schools Program                                               Page 3
3.3   Evaluating Ethos     Discussion – what
      change               epitomized the ethos of the
                           school this year?
3.4   Next steps           Debate what has been
                           learned and what should
                           be concentrated on next
                           year in the next innovation
                           cycle
3.5   Completing the       Complete the final
      final deliverables   deliverable and ensure case
                           studies of the key projects
                           and developments are
                           captured




            Innovative Schools Program                   Page 4
Workshop 8: Deliverable - Final Evaluation Case Study Template

We do not wish to curtail creativity or innovative ways of reporting on success. We would ask,
however, that the following information be present in some form in the final case study you
submit


Basic Details:


School Name:                                   School Address:
Age Range:                                     Country:
Main Contact:                                  Telephone:
Job Title:                                     Mobile/Cell phone:


The Innovation


Title

Whole school core aim(s)
improved
Brief Description of
innovation:

What inspired you?



Evidence of Progression

Attitudinal indications baseline and progression

                   Indicator                     Before        After               Impact




                 Innovative Schools Program                                              Page 5
A measured indication of core aims, baseline and progression

               Indicator                    Before      After   Impact




How others will use what you have learned


How does the evidence
demonstrate improvements to
Core Aims?




How widely could your innovation
scale – what are the limiting
factors?




Was this successful just because of
your passion for the project and
your ownership? What challenges
would others need to face?


What surprised you most?




Will you repeat this innovation
next year in an improved form?
What will you be doing
differently?



             Innovative Schools Program                             Page 6
Do you plan to coach another
colleague through your innovation
next year? How many others are
keen to try?




            Innovative Schools Program   Page 7
Additional guidance for specific activities

Activity 1 – Personal Presentation to your PLC and Hot Seat
Professional Learning Communities arrange their own meeting and each of them presents
the results of their work this year.
The group as a whole decides which of the projects has moved the school’s core aims and
vision forward the most and which is most likely to be able to scale. They produce a
presentation collectively on this recommendation.
The role of the facilitator in this activity is to ensure that all of the PLCs are equipped with the
materials provided. It is advised that the facilitator or team of facilitators creates a link with
one member of each PLC so they can check on progress and check how they are able to help
The facilitator should also check through the presentations that are prepared to make sure
that they are in fact strongly linked to the core aims of the school and are backed up with
adequate evaluation.
During the PLC meeting the members of the team should check the validity of the evaluation
of each of their team’s work through the ‘hot seat’ technique in which they ask searching and
honest questions about how the teacher is certain their work has moved the school forward
if even in only a small way.


Activity 2 – Strong Case Studies that can Scale
The presentations that were prepared by the PLCs are presented at a staff meeting or
conference and the outstanding work recognized
A number of focused questions for the audience are provided.
It is up to the PLC teams to present their work and gain the recognition of the other staff. It
is also an important point that although they are supporting the work usually of one
member of their team. It is the team that been the instrument of success and not the
individual. The whole team should take part in the presentation although the facilitator
should check for any internal politics in the team that need to be taken into account.
The scale of implementation must be taken into account so if the project really was the work
of one person, the role of the facilitator is to make sure that they are spreading these skills
and working with a wider group sharing ownership next year.


Activity 3 – Closing this Cycle and Preparing to Restart the Next
The final analysis of the year should be presented by the senior team and the head teacher.
It is critical that all of the work of the year is related back to the vision, the core aims, the
ladders and the degree of collaboration between all parties
The danger to be aware of is that if a project is an outstanding piece of work but it does NOT
address any of the core aims or move the school forward in the agreed direction then whilst



               Innovative Schools Program                                                       Page 8
it is good to recognize the achievement, this recognition must be put into context and it may
be better to recognize this away from such a center stage event as the final year evaluation.
The cycle for next year also begin here and so it is vital that any projects or learning that
took place feeds directly into the decisions for what is attempted and at what pace next year.
A number of key case studies will emerge from the year and the senior team must take a
strategic view around which ones are most in line with the philosophy of the school and
which ones illustrate the core aims best. These are not always the most headline grabbing
projects.


Activity 4 – Posting the final Deliverable: Evaluation Case Study
From all of the collected pieces of work and project presentations a team needs to construct
the final case study and post this to the shared site for other schools to view.




              Innovative Schools Program                                                Page 9
Workshop 8: Template for School Leader Evaluation and
Conclusions

After a year of work in what ways has the school moved forward and what are the main ideas
likely to influence next year.


Reminder of Baselines

 Attitudinal measures at the start

 Core Aim 1 – baseline

 Core Aim 2 – baseline

 Core Aim 3 - baseline



Outcome measures at the end of the year

 Attitudinal measures at the end

 Core Aim 1 – end measurement

 Core Aim 2 – end measurement

 Core Aim 3 – end measurement




What are your conclusions about this evidence and progress in your core aims?




              Innovative Schools Program                                           Page 10
Which particular projects and examples were widely felt to have progressed towards
the vision most? What evidence was there for this feeling?




How will these projects be scaled and improved this year?




             Innovative Schools Program                                       Page 11
Workshop 8: Suggested Journal Entry on How Evaluation was done
Case Studies are a deliverable for this workshop and form the final requirement of the
cycle.


There are four types of case study referred to here
1.      This whole journal and all that you have uploaded gives schools a unique and
incredibly useful insight into the working of an innovative school
2.      Individual’s Case Studies During this workshop we encourage individuals at your
school to reflect on their work this year and compile evidence that core aims progressed as a
result. During the workshop they are asked to present this as a case study.
3.       Innovation Case Study As a whole school you have been on a journey this year and
it is always advisable to celebrate this in whatever form you can. This can be written as a
story or free flowing narrative. We don’t provide guidance for the multiple ways in which
you can share this. We are clearly interested in which Microsoft technologies you used and
in what way they are helpful. You can find a template for constructing such a technology
case study later in this pack.


Please describe how you ran your evaluation workshop and how many
individual case studies were presented and submitted.




You are about to start your next innovation cycle – what will you do differently
this time and what will you keep the same?




              Innovative Schools Program                                               Page 12
Workshop 8: Template for Individual Case Study

Individuals and Professional Learning Team Case Studies presented to others

Basic Details:

Prefix (Mr, Ms, etc):                         Year Level:

First Name:                                   Country:

Last Name:                                    Email Address:
Job Title:                                    Phone:
School:                                       Mobile:




The Innovation
Title

Whole school core aim(s)
improved
Brief Description of innovation:




What inspired you?




Evidence of Progression

                    Indicator                      Before      After      Impact




                 Innovative Schools Program                                   Page 13
Measured indications of core aims baseline and progression

                Indicator                  Before       After   Impact




How others will use what you have learned

How does the evidence
demonstrate improvements to
Core Aims?




How widely could your innovation
scale – what are the limiting
factors?




Was this successful just because of
your passion for the project and
your ownership? What challenges
would others need to face?




What surprised you most?




             Innovative Schools Program                            Page 14
Will you repeat this innovation
next year in an improved form?
What will you be doing differently?




Do you plan to coach another
colleague through your innovation
next year? How many others are
keen to try?




             Innovative Schools Program   Page 15

								
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