Communicate with the Vice Flotilla Commander VFC and fellow staff officers to ensure that your program is implemented and run in an effective manner by XWNj40k

VIEWS: 3 PAGES: 4

									                                                                      DATE: (Insert Date)
SUBJECT: Staff Officer Appointment

TO:           (Insert Name)


1. I appoint you the Flotilla Vessel Examination Staff Officer (FSO-VE). This appointment is
authorized by the Auxiliary Manual, COMDTINST M16790.lF.

2. A list of your duties and responsibilities is attached as stated in Chapter 5 of the Flotilla
Procedures Manual. Review your duties as soon as possible. If you have any questions consult
with the Vice Flotilla Commander (VFC) or me.

3. Your immediate staff supervisor is the Vice Flotilla Commander (VFC), (Insert Name).
(Insert Name) telephone number is (Insert Telephone/Cell Number) and email address is (Insert
Email Address). Communicate with the Vice Flotilla Commander (VFC) and fellow staff
officers to ensure that your program is implemented and run in an effective manner. Maintain
open communications with your Division staff counterpart for coordination and technical
assistance.

4. Attend all flotilla meetings. Your staff report should be emailed to the Vice Flotilla
Commander (VFC) with a copy to the Flotilla Secretary Staff Officer (FSO-SR) prior to the
meeting regardless of whether you are able to attend or not.

5. You are to maintain the necessary records required by your job. These records, property and
any associated job publications will be passed to your future successor. This is necessary to
ensure continuity in your area of responsibility.

6. Know the reports required in your area. The (Insert Date) Auxiliary National Supply Center
(ANSC) Descriptive Listing Catalog is an excellent source document. Ensure that reports are
complete and submitted on time. These reports are the only contact some offices have with our
flotilla. Let’s make sure they know they are dealing with an outstanding flotilla.

7. I am looking forward to your valuable contribution toward an excellent year for this flotilla.



(Insert Name)
Flotilla Commander

Attachments
                        Vessel Examination Staff Officer (FSO-VE)


Ref.      Auxiliary Vessel Safety Check Manual (M16796.82) (ANSC 2001)
          Vessel Safety Check (VSC) (AUX-204) (ANSC 7012)
          VSC Action Information Notification Form (ANSC 7045)
          PFD Panda Award Card (ANSC 6048)
          Auxiliary Facility Inspection and Offer of Use Form (ANSC 7003)
          National Department of Vessel Examinations: http://safetyseal.net/index3.asp
          Auxiliary Web Site: http://www.cgaux.org

               Division Staff Officer (SO-VE): (Insert Name and Email Address)

                                                DUTIES

a.     Exercise staff responsibility and supervision over all matters pertaining to the flotilla's
       Vessel Safety Check program and the inspection of facilities; and keep flotilla members
       informed of all developments in this area.

b.     Maintain close liaison with the Division Vessel Examination Staff Officer (SO-VE) to
       implement the Vessel Safety Check program established for district-wide or division use.

c.     Coordinate and cooperate with the Flotilla Member Training Staff Officer (FSO-MT) to
       encourage and increase the number of qualified vessel examiners.

d.     Maintain a close contact with flotilla vessel examiners to encourage increased activity and
       maintenance of uniformly high standards.

e.     Maintain current records of facility inspections, Vessel Safety Checks, decal distribution,
       and for such other purposes as may be required to effectively discharge your responsibilities.

          SUGGESTED ADDITIONAL VESSEL EXAMINATION STAFF OFFICER DUTIES

GENERAL DUTIES:

a.     In coordination with the Flotilla Operations Staff Officer (FSO-OP), develop and direct an
       organized program of early activity for securing 100% facility inspections prior to the
       deadline date. Provide facility owners a copy of checklist at least two weeks in advance of
       inspections.

b.     Co-chair with the Flotilla Member Training Staff Officer (FSO-MT) any required seminars
       for vessel examiners utilizing nationally approved guides. Establish a follow-up system to
       ensure that all attend the seminar, offering make-up seminars when necessary.

c.     Do the utmost to ensure the quality and integrity of all such examinations and inspections.
d.   Actively advertise the Vessel Safety Check program to the public, coordinating with the
     Flotilla Public Affairs Staff Officer (FSO-PA), and foster a close understanding of the
     programs among state and municipal boating officials for the purpose of stimulating greater
     public participation and increased examiner activity.

e.   Encourage continued qualification of new examiners by assisting the Flotilla Member
     Training Staff Officer (FSO-MT) in organizing and supervising periodic training sessions,
     seminars and workshops.

f.   Maintain current records of facility inspections and courtesy examinations.

g.   Ensure that all reports relating to courtesy examinations and facility inspections are correctly
     completed and promptly forwarded.

h.   Maintain close liaison with the Division Vessel Examination Staff Officer (SO-VE) to
     ensure prompt and direct exchange of information vital to the conduct of the Vessel Safety
     Check program.

i.   Report monthly to the Vice Flotilla Commander (VFC) about the progress and activities
     involved in carrying out assigned duties and on the status of the courtesy examination
     program and facility inspections.

j.   In cooperation with the Flotilla Information Systems Staff Officer (FSO-IS), establish a
     follow-up system to ensure that no examiner loses qualification from failure to perform the
     minimum number of courtesy examinations each year.

k.   Issue Vessel Safety Check decals to flotilla examiners, and maintain accountability of all
     decals provided for the flotilla's use.

SPECIFIC DUTIES:

a.   Qualified Vessel Examiners with at least one other non-Vessel Examiner flotilla member
     should man each ramp, at which the flotilla routinely examines, with a Vessel Safety Check
     station every Saturday, Sunday, and Holiday during Vessel Safety Check Month (15 May -
     15 June). The schedule of ramps to be manned and the list of personnel manning should be
     finalized before the April meeting.

b.   Examiners should be assigned each weekend to specific marinas, at which the flotilla
     routinely examines boats, with particular emphasis on Vessel Safety Check month.

c.   The Flotilla Vessel Examination Staff Officer (FSO-VE) will report at each flotilla meeting
     which ramps were manned during the preceding month and which marinas were covered.
     The examining plan for the following month should be finalized.
                                        Sample Staff Report



       TO:             (Insert Name), VFC
       FROM:           (Insert Name), FSO-VE
       COPY:           (Insert Name), FSO-SR
                       (Insert Name), SO-VE
       DATE:           (Insert Date)
       SUBJECT:        Flotilla (Insert Number) Vessel Examination Report



       This report is not about you and what you did. It should provide the Vice Flotilla
       Commander (VFC) and the Division Vessel Examination Staff Officer (SO-VE) with
       information that took place during the previous month in your flotilla relating to vessel
       examinations. Reports should be sent on a monthly basis, preferably as early in the
       month as possible; this will enable the Division Vessel Examination Staff Officer (SO-VE)
       to incorporate your report into his/her report and the Flotilla Secretary Staff Officer
       (FSO-SR) for entry into the minutes. All communications you receive should be reviewed
       completely and on a timely basis to determine if it applies to the membership. If it
       applies to the membership, then it should be forwarded immediately. Below is a sample
       report.

          Email dated (Insert Date) from the Division Vessel Examination Staff Officer (SO-
           VE) regarding (Insert Subject) was forwarded to the membership.
          The Vessel Examiner Golf Shirt is appropriate to wear (with casual pants or
           dungarees) while conducting vessel safety checks.
          As of (Insert Date) the flotilla has completed (Insert Number) vessel safety checks.
          Email dated (Insert Date) containing the District Vessel Safety Check Incentive Form
           was forwarded to all vessel examiners.




(Please note that in some months there will be no activity within the district, division and flotilla
and that there will be nothing to report. It is perfectly acceptable to submit a report that
indicates: Nothing new to report at this time.)

								
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