Presentation SpecialProject Coordinator

							2006 IEEE Region 10 Meeting
      24-25 March 2007
   Kota Kinabalu, Sabah

2007 Special Project Coordinator
          Lance Fung
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                  Outline
• Special Project Coordinator objectives and
  responsibilities
• Special Projects for 2007-2008
  – Inauguration of Vietnam Section
  – History of Region 10
  – SC08 Regional Coordination




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               Special Projects
• Objective:
   – To provide project management and coordination for Region 10
     Special Projects
• Responsibilities
   – To ensure Special Projects are completed within publicized
     schedules.
   – To present project descriptions including funding requirements to
     the Region 10 Delegate/Director and the Region 10 Executive
     Committee.
   – To involve volunteers to participate and champion Region 10
     Special Projects.
   – To submit pertinent and timely Special Project information to the
     Region 10 Newsletter Editor.

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          Special Projects

• Special Project Activities for 2007
  – Assisted in the Inauguration of Vietnam
    Section (2007 – completed)
  – Special Project on History of IEEE Region
    10 (2007 – until 2009)
  – Section Congress 2008 Regional
    Coordinator (until SC 2008)


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Inauguration of Vietnam
       Section

• 5th March, 2007 – Hanoi University of
  Technology
• Concurrent with 5th RIVF Conference
• Strong support from IEEE
• Report in IEEE R10 Newsletter
• Will prepare an article for “The Institute”

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       History of Region 10

• Why?
  – Mission of IEEE History Centre: “to preserve,
    research and promote the history of information and
    electrical technologies”
  – Recognition of past achievements and to promote
    IEEE R10 units
  – Archive milestones and records before they
    “disappear”
  – To raise public awareness and image of IEEE
  – Data collection and standardisation of record keeping

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Special Project on History of Region 10

 – Updates from the last 25 years.
 – To collect and present information from
   R10 Countries/Councils/Sections for
   IEEE’s 125th year Anniversary in 2009 (and
  42nd year for Region 10)
 – Partners: IEEE History Centre; R10
   Section/Chapter Coordinator; R10
   Electronic Communication Coordinator;
   R10 Newsletter Editor; APO
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  IEEE Centennial 1884-1984
• 9 countries / 10 Sections reported from R10
  –   Australia
  –   India: Bombay and Calcutta
  –   Tokyo
  –   Korea
  –   New Zealand
  –   Pakistan
  –   Singapore
  –   Thailand
  –   Hong Kong


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            Special Project
              History of R10
• Proposed Formats
  – Central (R10) with links to local (Section)
    history pages
  – Centralized Content to be uploaded by
    sections online and more extensive
    information to be hosted locally
  – Local information could be interactive
    and multimedia
  – Extracts from R10 History page could be
    summarized for printed reports
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          Suggested information on
              Country/Council
• Country
  – Brief description of country in relation to EE and IEEE
  – List of significant/historic events on EE development
    in the country
• Council (if exist)
  –   Brief description of council and members
  –   Year of establishment
  –   List of Chairs
  –   List of historic events / milestones
  –   Prominent people (nationally and internationally)
  –   Collaboration with National professional bodies
  –   Links to scanned archives
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Suggested information for Sections

• Section
  – Brief description of Section and other units
    (Subsection, Chapter, Affinity groups and SB’s)
  – Year of establishment
  – List of Chairs
  – List of historic events / milestones
  – Prominent people (nationally and internationally)
  – Link to Scanned archives (Newsletter, news
    articles…)


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  Example from NSW Section
• Milestones of EE in Australia
• History of IEEE in Australia
• History of Australian Council




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      Data Collection Process
1.   Section/Council establish and maintain respective
     history pages
2.   Section/Council upload required information to R10
     Historic Data collection site
3.   R10 History committee prepares information for R10
     History Page (with links back to Section’s History
     page)
4.   Info from history page could be extracted for printed
     report.
5.   Special Project Coordinator welcomes suggestions on
     information to be included in the R10 page.


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        Budget and Award
• Budget
  – Data Collection Site Development
                     (USD2,500)
  – Award            (TBA in 2008 budget)

• Award
  – Best Section/Council History site
    (guideline to be announced by
    Award/History Committee)
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              Special Project
                  History of R10
• Timeline
  – Mar ’07 Approval of project by R10 committee
            Invite suggestions on information to be
            included on History Page
  - Oct ’07 Prototype platform development and trial
            data collection
  - Jan ‘08 Progress report and finalisation of
            required info
  – R10 ‘08 Announcement and commence Data
            Collection
            Collection to be completed by July ‘08
  – SC08 Award of Best Council/Section History Page
            Prepare History document and maintenance
  What’s needed to be done?
• Nominate champion in local unit
• Create History Page for your unit (see
  suggestions and examples from other units)
• Upload required information during the data
  collection phase
• Warnings – Please ensure copyrights are
  observed (especially when dealing with historic
  pictures and articles) and sources of information
  acknowledged

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IEEE Sections Congress
  Quebec City, Canada
19 – 22 September 2008

  Celebrating Volunteer
 Achievements Worldwide




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  IEEE Sections Congress 2008
• Hilton Quebec Hotel
  – Sleeping Rooms/Region
    meetings
• Quebec City Convention
  Center
  – Sections Congress Events
• Quebec City, Canada
  – 19 – 22 September 2008



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  What is Sections Congress?
• Triennial gathering of IEEE grassroots
  leadership to
  – network with other Section leaders
  – attend training programs
  – develop recommendations to guide the
    future of the Institute




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             2007 Activities
• January
  – Requested input from Sections regarding content for
    2008 SC Program
• February
  – RAB to approved SC08 Theme “Celebrating
    Volunteer Achievements Worldwide”
• February - September
  – SC08 Program Committee will be developing
    program (tracks, core track training theme)


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             SC08 Speakers
• On official notice for speakers will be distributed
  by the SC08 Program Committee.
• Each Regional SC08 Coordinator will be
  requested to coordinate these nominations &
  forward to SC08 Program Committee.
• Speakers to be identified by 4th quarter 2007




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  Procedure for nomination of SC
speakers and Track Chairs from R10
1. Nomination to be sent to Fanny Su at
   APO
2. Nominations to be considered and
   approved by Director in consultation with
   R10 Advisory Committee
3. Information to be passed to SC08
   Regional Coordinator for consideration
   by SC08 committee
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            SC08 Speakers
• Speakers should be aware that funds are not
  available within the Sections Congress budget
  to pay for speaker travel.
• Speakers' attendance must be supported either
  by their IEEE organizational unit (Region,
  Section, Society, RAB, TAB, EAB, etc.), their
  employer, or be self-funded.
• Will receive no monetary compensation for their
  participation.
• Unless the speaker is also a primary delegate,
  the speaker will also be responsible for the
  registration fee (which covers meals at
  Congress).
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 Will your Section be there?
• Ensure your Section’s participation in SC
  2008 by:
  – Start budgeting NOW to send at least a primary
    delegate
  – Keep your officer reporting up-to-date, in order
    that Sections Congress information will be sent to
    the right contact
  – Start planning now
  – Goal – have 100% participation from Sections


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 Preliminary Schedule of Events
• Friday, 19 September
  – Opening Ceremony, Regional Dinners
• Saturday, 20 September
  – Core Track and Breakout Sessions
  – IEEE Honors Ceremony
• Sunday, 21 September
  – Breakout Sessions
  – Social Event for all (Tentative)
• Monday, 22 September
  – Closing Ceremony
  – Voting/Results of SC’08 Recommendations


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     IEEE Honors Ceremony
• The IEEE Board of Directors has agreed to
  conduct the 2008 IEEE Honors Ceremony with
  IEEE Sections Congress.
• The ceremony highlights the accomplishments
  of each year's IEEE Award and Medal
  recipients.
• All SC’08 participants will be invited to attend the
  ceremony on Saturday, 20 October 2008.


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Regional Committee Meetings
• In keeping with past practice, each Region
  will be provided with an opportunity to
  conduct a Regional Committee meeting
  prior to/after SC08.
• Specifics dates for each Region meeting
  to be determined based upon meeting
  requirements/hotel availability.


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  Characteristics of a Primary Delegate
• Actively prepare for sections congress by
  participating in their region/section activities by
  discussing issues with their colleagues
• Be willing to be an active learner/participant in
  sessions
• Actively consider issues as they are brought
  forward
• Be an informed voter on the recommendations
• Be a communicator of information learned at
  sections congress to the Region, Section and
  Chapters
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    Sections Congress Locations
            Rotates among Regions
•   1984 – Boston, MA, USA (1)
•   1987 – Anaheim, CA, USA (6)
•   1990 – Toronto, Canada (7)
•   1993 – San Juan, Puerto Rico (9)
•   1996 – Denver, CO, USA (5)
•   1999 – Minneapolis, MN, USA (4)
•   2002 – Washington DC, USA (2)
•   2005 – Tampa, FL, USA (3)
•   2008 – Quebec City, Quebec, Canada (7)
                   2007 R10 Meeting KK       29
 SC08 Steering Committee
Paul Fortier                Steering Committee Chair
Andre Morin                 Vice Chair
Yves de Villers             Local Org. Committee Chair
Xavier Maldague             Program Committee Co-Chair
Mohamed El-Hawary           Program Committee Co-Chair
Ferial El-Hawary            R7 Director Elect
Cecelia Jankowski           RAB Secretary

Send any questions to sc-coordinator@ieee.org



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Additional Information

Visit the following URL for updated
         information on SC’08

      www.ieee.org/sc2008

  Nomination for SC2011 host

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Thank you and you are
      SPECIAL




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