Annex A - Guidebook on APEC Projects by HC12091610550


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                                      APEC PROJECT FORMAT
[  ] Project seeking APEC funding                             [  ] TILF Special Account
 Project number: CTI 15/2006T                     Date received by Secretariat: 21 July 2005

 Name of Committee/Working Group: Committee on Trade and Investment(CTI) / Sub-committee
 on Standards and Conformance(SCSC)

 Title of Project: Peer Review Assessment of Quality Systems in National Metrology Institutes

 Proposing APEC Economy: Japan

 Co-sponsoring APEC Economy (ies) Singapore, Australia, Chinese Taipei, New Zealand, Korea,
 Vietnam, Thailand

 Project Overseer: Name, Title and Organization   (M)
 Dr. Takashi USUDA, Chief, Vibration & Hardness Measurement Standard Section,
 Executive Secretary of the APMP
 National Institute of Advanced Industrial Science and Technology
 Postal address:
                                                       Tel: 81-298-61-4363
 Tsukuba central 3, 1-1-1 Umezono, Tsukuba,
 Ibaraki, 305-8563, Japan                              Fax: 81-298-61-4393

 Financial      Total cost of proposal (US$):           Amount being sought from APEC Central
 Information    39,620                                  Fund (US$) : 16,320

 Type of Project: [ ] seminar/symposium [ ] short-term training course      [ ] survey or analysis and
 research          [ ] database/website [] others (Please specify )

 Project start date:10 April, 2006                      Project end date: 31 December, 2006
 Brief description of Project : its purpose and the principal activities (including when and
 where) :
 The Mutual Recognition of National Measurement Standards (hereafter CIPM-MRA) on metrology
 standards has been built up since 1999. In this CIPM-MRA, it was agreed to recognize each
 equivalency of the calibration and measurement certificates issued by National Metrology Institutes
 (hereafter NMIs). The CIPM-MRA could contribute to APEC TILF, in particular to “trade facilitation”,
 with relevance to the Osaka Action Agenda, “5.Standards and Conformance”, Guideline f (improve
 technical infrastructure), and evidently suggested at Guideline e (participation in the MRA). The CIPM-
 MRA is also consistent with the Mid-Term Technical Infrastructure Development Program and
 Medium and Long Term Action Plan of the Sub- Committee on Standards and Conformance, i.e.
 developing the fundamental technical infrastructure of member economies in order to build both
 infrastructure and confidence which includes MRA.
    Under the CIPM-MRA, equivalence of metrology standards in each NMI are recognized as the list
 of the Capability of Measurements and Calibrations (hereafter CMCs). The CMCs are reviewed
 among Regional Metrology Organizations (hereafter RMOs). In the review process of CMCs, the
 Quality System (hereafter QS) for calibration of an NMI is evaluated. The most effective evidence of
 the QS is peer review assessments conducted by third party. In view of these circumstances, the
 member NMIs are be encouraged to receive the review by third parties. This process is rather
 complicated and requires large funding, and developing economies therefore finds difficulties to invite
 scientists from other NMIs to receive peer review assessment for this program.
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In this project, the Asia Pacific Metrology Programme (hereafter APMP) is surveying needs of peer
review assessments among developing economies in APEC, then, will arrange a peer review
assessment team consisted of technical group of the APMP itself that will be able to visit member
NMIs who need the reviews. The reviews will show technical confidence of those NMIs according with
requirements for the CIPM-MRA.
   After the reviews, their results could be utilised as evidences of quality of calibration capabilities of
those NMIs. Also, a common check list for the peer review assessment will be developed and
reviewed throughout the process and following the outcomes accumulated by the peer reviews. The
check list will be made available to any interested parties for their preparation to become a member of
the CIPM-MRA in the future. Therefore, this project could support participation of NMIs in developing
economies to the CIPM-MRA strongly. This project could also support “trade facilitation” for
developing economies as calibration certificates issued by their NMIs are recognized in world market.
The expected NMIs who will be reviewed are developing economies in APEC. Some of the
developed economies’ NMIs will dispatch reviewers.
The main cost of the project is for the traveling expenses of the reviewers.
 Reporting (to be submitted as the evidence to participate the CIPM-MRA) and other works
including development of the common check list which request special skills are covered by self-
effort dedicated from member NMIs. These costs are indicated as “Consultant (including
Researcher) Fees” in this proposal especially in Annex 2 of the budget sheet.

Signature of Project Overseer:

(Separate written confirmation acceptable for email submission) Date:
Signature of Committee Chair/WG Lead Shepherd: (Not applicable to Progress Report and
Evaluation Report)

(Separate written confirmation acceptable for email submission)                    Date:
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                                          Project Objectives

1)    Describe briefly the objectives and how you will measure your results (in the short and
      longer term) to know if your project has been successful. (You must provide detailed
      assessment measures in paragraph 22)
         Equivalency of metrology standards between economies is required as an important
     infrastructure to reduce technical barrier of trade, since this equivalency is technical base of
     international traceability of measurements in industry and society.
         Now, under the Mutual Recognition of National Measurement Standards (CIPM-MRA) of the
     metre convention, many of international quality assessments of calibration capabilities have been,
     and are organized by National Metrology Institutes (hereafter NMIs), to demonstrate this
     equivalency. In order to participate to the CIPM-MRA, it is requested that the quality system in
     calibration service in the NMI should be demonstrated by third party accreditation and technical
     peer review by other NMIs in the CIPM-MRA itself. The APMP has recommended to its member
     NMIs be reviewed by other NMIs to prove the reliability of their quality system in calibration
     services, then, more number of APMP members become possible to participate in the CIPM-
     MRA. After this project, the results could be reported to other RMOs for the technical evidence of
     the CMCs review.

2)   How, briefly, does this project respond to the priorities set by APEC Leaders and
     Ministers, Please make reference to the relevant parts of the APEC Action Agenda
     including Action Program, work plan, vision statement, and policy statement that relate to
     this project.
      Results of peer review show the level of confidence of measurement standards of the NMI.
      Therefore, to be reviewed by peer assessors from other economies is required to all NMIs who
      have signed the CIPM-MRA on metrology standards to show the equivalence. It is
      indispensable technical infrastructure to realize a "one-stop testing and calibrations". Across the
      national or territorial borders, measurement traceability to the international metrology standard
      is the foundation of free trade. It is one of the main purposes of the APEC being described in
      the Action Agenda, and recommended in the "Mid-term Technical Infrastructure Development
      This project assists especially in developing NMIs. It is essential for NMIs to be reviewed their
      QS by appropriate technical peer assessors in order to participate in the CIPM-MRA for
      metrology standards. Activities to encourage members to participate in the CIPM-MRA are also
      recommended in the Mid term Program.

3)   For applications under the TILF Special Account: How briefly this project contributes to
     APEC Trade and Investment Liberalisation and Facilitation (e.g. relevance to specific
     parts of the Osaka Action Agenda).
      This project could contribute to APEC TILF, in particular to “trade facilitation”, with relevance to
      the Osaka Action Agenda, “5.Standards and Conformance”, Guideline f (improve technical
      infrastructure), and e (participation in the MRA).
      One major impediment to free flow of goods and services in the trade is the technical and
      administrative barriers. Such barriers exist in the form of acceptance, or non-acceptance, of
      tests or calibrations carried out in different locations. One of main objectives of the APMP is to
      identify and facilitate the removal of such barriers, through harmonization of measurement
      standards in APEC Region by assisting member NMIs to participate CIPM-MRA (The CIPM-
      MRA for national metrology standards was signed in 1999.)


4)   Who are the intended beneficiaries in member economies of the project. Highlight the
     direct benefits to the institutions / the types of business in member economies that will
     benefit from the results of the project and what the direct benefits are.
      All APEC members are intended beneficiaries. And the NMIs who will be reviewed by this
      project will benefit directly to demonstrate confidence of their own QSs to others. For many of
      calibration and testing laboratories, it is easy to show that their measurement results are
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     acceptable in other economies if their QSs are adequate. If an economy has both of the NMI,
     who has demonstrated the confidence of their QSs, and domestic traceability system,
     calibration and testing certificates issued in the economy could be accepted by others. More
     objectively, for those who request MRA trusted measurement to the NMIs, e.g. semiconductor
     industries (temperature, pressure, electricity measurements), automobile industries (length,
     force measurement), food processing industries (temperature measurement), etc., are the
     direct beneficiaries.
     Member economies that have not joined the CIPM-MRA yet are also intended beneficiaries as a
     common check list for the assessment will be developed by experiences of the peer review
     assessments so as to be made available to all APEC members including the expecting CIPM-
     MRA signatories.

     It should be noted that considering direct benefit to the economies who will be reviewed by this
     project, some of the cost will be provided by APMP and also by the economies to be reviewed.

5)   Describe the deliverables of the project and demonstrate how they will meet the needs of
     the targeted beneficiaries.
      After these assessments, the results are reported to the other RMOs as the evidence of quality
      of calibration capabilities for CMCs review process. Then the CMCs will be published on its
      database of the CIPM-MRA maintained by the Bureau International des Poids et Mesures
      (hereafter BIPM, International Bureau of Weights and Measures). This database is recognized
      as the evidence to demonstrate equivalency of metrology standards of NMIs who has been
      assessed by this project. The database has already been referred to confirm the reliability of
      measurement technique and calibration services of each NMI.
      In addition to the above, a common check list for the peer review assessment will be developed
      and made available to any interested parties for their preparation to become a member of the
      CIPM-MRA in the future.

6)   How the participation of the business/private sector and non-governmental institutions
     has been sought or will be sought. Illustrate how the business/private sector has been
     involved in the planning and delivery of the project and whether any other APEC fora
     have been consulted.
       In this project itself, both of NMIs-to-be-reviewed and the reviewers mainly belong to the
      government sector. Few reviewers will come from the non-government institutions, and no
      participant will be invited from private sectors. However, after this project is completed, the
      knowledge for the review process learned by NIMs-to-be-reviewed as well as the common
      check list for the peer review assessment are very helpful information in accreditation of
      domestic calibration and testing laboratories, many of them are private sectors.

7)   How this project will add “APEC value” (as to the potential benefits of implementing the
     projects) in the context of other work that might have been done elsewhere in the same
      This project is directly related to the Technical Infrastructure Development Program for
      Metrology Standards and Measurement Traceability, which comes under the APEC Standards
      and Conformance Sub-committee (SCSC). This project will directly demonstrate the
      equivalence of metrology standards in NMIs, and then will support the member NMIs to
      participate in the CIPM-MRA. It will surely reduce the technical barriers in the trade and
      consequently heighten the "APEC value"

8)   An indication of how the project might contribute to related projects or activities in APEC
     or elsewhere.
      The APMP accomplished NMIs expert training in developing economies (Project CTI 01/2001T).
      The project proposed here is to demonstrate the quality of calibration capabilities and directly
      connected to the past project of "expert training", where the measurement technique is
      improved. The trained human resources (supported by the Project CTI 01/2001T) will be
      confirmed qualitatively by this proposed project. The project proposed here is also connected to
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      the presently undertaking project (Project CTI16-2004T International Comparisons of Metrology
      Standards between NMIs in Developing Economies). The measurement technique
      demonstrated by the international comparisons in each NMI’s is confirmed by this proposed
      project, whether the calibration could be carried out in regular bases or not.


9)    A concise description of the project’s methodology by components, with its associated
      outputs clearly specified.
     This project is peer review assessments conducted by a review team at some NMIs in APEC
     member economies. The NMIs to be selected by the survey. The review team includes 3
     technical reviewers from APEC member NMIs (excluding the staffs of the NMI-to-be-reviewed)
     and management system reviewers of the QS invited from the Asia Pacific Laboratory
     Accreditation Corporation (hereafter APLAC). The candidates of the technical assessors are
     selected from experienced staffs of the member NMIs, and the list of the candidates will be
     prepared and maintained by the APMP.

     The NMI-to-be-reviewed should send documents, which shows the QS, the calibration process
     and uncertainties, to the reviewers. The reviewers read the documents and discussed with the
     NMI prior to the visit. The project overseer who arranges the time schedule of the review will
     decide the structure of review team. Also, a reviewer may be invited to join the team from a local
     laboratory accreditation body in the economy in which the review is taking place, to strengthen the
     development of the APLAC skill-base in support of the APLAC objectives.

     One laboratory will receive a review for full 3 days visit to the several technical fields from where
     the NMI has submitted or will submit the CMCs to publish on the CIPM-MRA database. The
     review should be conducted in accordance with the ISO 17025. In the review, one reviewer works
     as the lead reviewer and is responsible for the reports generated by the review team. A lead
     reviewer should have some familiarity with the assessment of metrology laboratories and have
     experience in managing multinational teams. Also the technical assessors are expected to be
     experienced in laboratory accreditation assessments, and mentor any less-experienced
     colleagues in the team.

     The review report in detail will be prepared and sent to the APMP, the reviewed NMI and
     reviewers for the purpose of improvement of the points suggested by the team. The NMI will
     utilize it to improve its QS and the improvements should be reported to the APMP. The APMP
     and other RMOS will use the report in the review of CMCs.

     The final report including the improvements will be issued and submitted to related parties
     including APEC.

     Throughout the peer review process, necessary documents such as check list for the review,
     review report format will be prepared by the review team. These documents will be reviewed for
     improvement in the project and they will be put in public domain for future usage by APEC
     economies. Thus member economies who will not be reviewed directly this project will also be
     intended beneficiaries.

     In this project, the QS of calibration services for the fields below are to be reviewed:
       a)     length and dimensional quantities
       b)     electricity and magnetism
       c)     mass, pressure and force
     The NMI-to-be-reviewed should prepare documents for review.
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10)   The number of APEC member economies that will participate in this project. Please
      indicate the names of member economies participating in each component of the project
      as set out in (9).
        All APEC economies are potential participants and could be invited to review. However,
       funding is sought to assist the NMI-to-be-reviewed who is a developing economy in APEC
       members among the signatories of the CIPM-MRA.

                                 Dissemination of Project Output

11)   A plan for the publication and dissemination of the results of the project, including:

        a.      the nature of the target audience;
             The purpose of the comparisons is to demonstrate quality of calibration capabilities and the
             target audience is people in the field of metrology, all over the world. Electric files of
             assessment reports as well as common check list are uploaded on the APMP website to
             disseminate the results to interested parties including SCSC members while a limited
             number of hard copies of assessment reports will be distributed to key persons and
             organizations of metrology. The essence of the assessments is considered of the
             evidence of their CMCs when they are published on its database of the CIPM-MRA. More
             objectively, precise measurements supported by the CIPM-MRA will be materialized in
             industries such as semiconductor factory (temperature, pressure, electricity), automobile
             industries (length, force), food processing (temperature), etc.
        b.      the form and content;
             The assessment reports include its outlines, technical area, scope of calibration,
        c.      format (e.g. hard copies, floppy discs, internet uploading);
             All reports of assessments and common check list are published as hard copies and
             distributed to participants, APMP technical committee, APEC members and so on. The
             electric files are uploaded on the APMP website and are sent to the other RMOs and BIPM
             as the technical evidence for CMCs review in CIPM-MRA.
        d.      number of copies for the publication;
             The APMP will publish hundred hard copies of the report.
        e.      a publicity plan for:
                i)   briefing the general or specialist media about key components of the project;
                     For the people in metrology fields, the APMP will announce the projects on the
                     APMP website at many of conferences concerning measurements and so on.
                ii) the promotion of sales or other dissemination of the final product; and
                     Since the APMP website has been well known, it is not necessary to make additional
                     action for advertisement.

        f.     a budget for publication and dissemination, to form part of the itemized budget.
             As written above, we need budget to publish hard copies. Upload of the reports and
             common check list could be arranged with self funding.

                                         Gender Concerns

12)   Show how the objectives of the project provide benefits for women, where appropriate.
      APEC Ministers have indicated (Framework for the Integration of Women in APEC) that
      benefits might include: increased involvement of women; taking account of the
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      differences in women’s and men’s lives (gender analysis); and collection/use of sex-
      disaggregated data.
       The objective of this project is to demonstrate quality of calibration capabilities in National
       Metrology Institutes. It is purely technical matter and neutral for the gender criteria for its
       purpose, while some women experts are involved in the technical process of the project and
       they could contribute to extend the working area of women.

13)   Show how the participation of women has been/will be sought. Show how women are
      involved in the planning, management, allocation of resources, and implementation of the
       Women are involved in the planning and implementation of the project. In the APMP member
       NMIs, there are many of women experts of measurements in various fields and they will join this

14)   Provide a brief description of the way women will be able to participate equitably in the
      development and implementation of the project.
       It is strongly depending on existence of the women experts in which fields of which NMIs.
       Therefore, the project itself is neutral, but the APMP secretariat will encourage the participation
       of women experts.

15)   Provide a brief description to show that the project will collect and use sex-disaggregated
      data (if available) to measure the project’s effects on women.
       The report will include the numbers and percentages of women experts in the process of the

16)   Does the plan for the publication and dissemination of the project’s results include
      communication methods that are appropriate for women?
      The reports for comparisons are to be disseminated through SCSC and APMP, in electric files
      and so on. There is no special difficulty for women in the process.
      Questions that may be relevant include:
      Are women one of the target audiences?
      The targets are the experts in the field of metrology, where we can find both of men and women
      experts. In this sense, women are included in our target.
      Does the plan take account of women with low literacy and women with low access to
      electronic media?
      Because the targets of this project are almost limited to the experts of the field, we can expect
      that there is almost no difference between men and women in literacy and access to electronic
      Will the results be disseminated to women’s organizations?
      The results are disseminated to the society of metrology experts, where both of men and
      women are working.

17)   Where appropriate, provide details of the project’s budget that are allocated to activities
      that address the specific needs of women.
       Being not a gender specific project, the project does not have any gender specific budget
       allocations. However, considering from the number of key persons of the project, we can
       estimate that about 20 % of the travel cost could be recognized to be allocated for women

18)   Provide details of how the project proponent will assess whether he/she has met the
      gender criteria for APEC projects and how he/she will measure the impact of the project
      on women.
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       All documents and reports of this project will be used directly in the member NMIs of the APEC.
       In this process, women specialists will be included and they could assess the reports.


19)   An itemized budget for the project in the prescribed format.
      Annex A2 is completed and attached.

20)   A timetable for the drawdown of APEC funding requested for the project, including details
      of any advance payment or instalment payment requested and justifications for such

                                        Timetable for Funding

      Date           Amount                                     Justification

 31/08/2006         USD 16,320      Airfares, transportation fees, accommodation and per diem of
                                    Consultants and Researchers for Yr 2006 Program.

21)   Details of any request for waiver or exception from the normal APEC financial rules with
      justifications. (Examples are from tendering requirements; for advance payment; for early
      disbursement (for TILF projects to begin before the receipt of the TILF contribution ,
      normally in June); for government officials to receive funding; for active participants from
      travel-eligible economies to receive per diems)
       1)    N.A.

                                    Assessment of Project

22)   With reference to your objectives stated in paragraph 1, provide detailed criteria
      (quantitative and qualitative) for how you will measure your results in the short and long
      term to know if your project has been successful. State your current benchmarks for
      measurement, your target results from the project for each measurement criterion and
      the range of acceptable results both in numerical and percentage terms, where possible.
        1) We plan to publish hard copies of assessment reports and upload it on the APMP
             website. The achievement of this project could be assessed by the number the reports.
             Also, the quality of the calibration capabilities shown in the report could support
             assessment technically.
        2)    The summary of the assessments will be sent to the other RMOs and BIPM for the
              technical evidence of CMCs in the CIPM-MRA.
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                                                                                                Annex A2

                                        APEC TILF Special Account
                                  Itemized Budget for Financial Year 2006

This project is:
                  a seminar, symposium or short-term training course
                  a survey or analysis and research project
                  neither the above but involves the provision of equipment

 Items                                                                 APEC Funding      Self Financing
                                                                       (USD)             (USD)

 Direct Labour              No. of Hours          Rate

 - Speaker’s                NA                    NA                   NA                NA

 - Translator’s Fees        NA                    NA                   NA                NA

 - Short-term clerical      30 hours       (10             US$ 20                   0           US$ 600
 and secretarial staff      hours x 3                     per hour
 remuneration               technical fields)

 - Consultant               30 days                       US$ 240                   0          US$ 7,200
 (including                 (80 hours x                     a day
 Researcher) Fees           3 technical fields)

 - Consultant’s             NA                    NA                   NA                NA
 Secretary Cost


 - Per Diem (incl.          4 persons x 9                 US$ 120            US$ 4,320                0
 accommodation and          days (1 assessor
 “additional payment”)      for 3 technical
                            area + a lead
                            assessor. 3 days
                            assessment for 3

 - Airfare                  4 persons for 3              US$ 2,000          US$ 12,000        US$ 12,000
                            round trips (3

                            No. of Copies         Unit cost

 Publication of report      100                               US$ 30                0          US$ 3,000
 (including distribution)
 Equipment / Materials
                            NA                    NA                   NA                NA
 (pl. describe briefly
 what is required and
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        Items                                           APEC Funding      Self Financing
                                                           (USD)               (USD)

Photocopying              NA             NA             NA                NA

Communications            For planning        US$ 500                0           US$ 500
(Phone/ Fax/ Mail/        and report

Hosting (pl. briefly      NA             NA             NA                NA
describe, e.g.,
conference room rental,

Total                                                        US$ 16,320        US$ 23,300

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