UH Travel Spreadsheet BU08 BU07 Version by Y8AeAhA8

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									UH ACCOUNT TYPES

Letter   Description                                           Example

G        General Funds (payroll only)                          1xxxxx
         (processed only thru UH)

S        Tuition/Special Funds (TFSF)                          2xxxxx
         (processed only thru UH)

R        Revolving & Research Training Funds (RTRF)            3xxxxx
         (processed only thru UH)

P        Private Funds                                         4xxxxx
         (normally processed thru RCUH,
         unless in conjunction with G,S,R,Fixed Price,Trust)

         Unexpended Fixed Price Contract Funds                 4xxxxx
         (considered UH acct, do not process thru RCUH)

T        Trust Funds                                           4xxxxx
         (considered UH acct, do not process thru RCUH)

F        Federal Funds                                         6xxxxx
         (normally processed thru RCUH,
         unless in conjunction with G,S,R,Fixed Price,Trust)


RCUH ACCOUNT TYPES

Letter   Description                                           Example

         Revolving Projects                                    001xxx, 002xxx
         (processed only thru RCUH)

         Direct Projects                                       006xxx
         (processed only thru RCUH)

         Service Order Projects                                007xxx, 008xxx
         (processed only thru RCUH)
WHEN CAN A TRAVELER CLAIM M&IE?
WHEN CAN A TRAVELER CLAIM LODGING?


IN FLIGHT - DEPARTURE DAY            ON GROUND - BUSINESS DESTINATION   IN FLIGHT - RETURN DAY




M&IE                                 M&IE                               M&IE




                                     LODGING
        If time of Departure/Return falls within:   Then the following fraction is allowed on day of:
                                                    Departure                  Return
                  12:01am – 600am                                            1                       0.25
                  6:01am – 1200pm                                         0.75                        0.5
                  12:01pm – 600pm                                          0.5                       0.75
                  6:01pm – 12:00am                                        0.25                          1


QTR 1                       QTR 2                   QTR 3                     QTR 4
12:01 AM - 6:00 AM          6:01 AM - 12:00 PM      12:01 PM - 6:00 PM        6:01 PM - 12:00 AM
Date               Time     Dep/Arr   Location M&IE                                             LODGING

                                                                               M&IE Total
                                                Days            FAR            (Days x FAR)     Days

       5/14/2010   1028am   Dep       HNL                0.75
       5/15/2010   1110pm   Arr       Bangkok            1.00                                            1.00
       5/16/2010   825am    Dep       Bangkok            0.50
        ▼                                                2.25         $72.00         $162.00             1.00
        ▼
        ▼          1015am   Arr       Hanoi              0.50                                            1.00
       5/17/2010                                         1.00                                            1.00
       5/18/2010                                         1.00                                            1.00
       5/19/2010                                         1.00                                            1.00
       5/20/2010                                       <1.00>                                          <1.00>
       5/21/2010                                       <1.00>                                          <1.00>
       5/22/2010   615pm    Dep       Hanoi            <1.00>
        ▼                                                3.50         $98.00         $343.00             4.00
        ▼                                                                                                   e
        ▼          740pm    Arr       Bangkok                                                            1.00
       5/23/2010   650am    Dep       Bangkok
                   754am    Arr       HNL                0.50
                                                         0.50         $72.00           $36.00            1.00

                                                         6.25                        $541.00             6.00
                FAR Total                        Excess Total Grand Total
FAR             (Days x FAR)    Excess           (Days x Excess) (FAR + Excess)




      $146.00         $146.00            $0.00            $0.00        $146.00 Bangkok




                                                                               Personal Time
                                                                               Personal Time
                                                                               Personal Time
      $180.00         $720.00        $20.00             $80.00         $800.00 Hanoi




      $146.00         $146.00            $0.00            $0.00        $146.00 Bangkok

                    $1,012.00                           $80.00       $1,092.00 Grand Totals

								
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