NVMAC MINUTES 2005 12 15 - DOC

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					                                  MINUTES OF THE REGULAR MEETING OF
                       THE NORTH VANCOUVER MUSEUM AND ARCHIVES COMMISSION
                                     HELD AT 5:00 P.M. ON MARCH 4, 2010
                           IN THE COMMUNITY HISTORY CENTRE MEETING ROOM
                         3203 INSTITUTE ROAD, NORTH VANCOUVER, B.C. V7K 3E5



PRESENT:                         COUNCILLOR PAM BOOKHAM (City)
                                 DANIEL FRANCIS
                                 ROBERT HEYWOOD (Chair and Friends Society representative)
                                 COUNCILLOR MIKE LITTLE (District)
                                 SANFORD OSLER (Vice-Chair)
                                 MATTI POLYCHRONIS
                                 BLAIR TROUSDELL
                                 ROBERT WATT
                                 GARY YOUNG
                                 NANCY KIRKPATRICK, Director
                                 JAN MANATON, Recording Secretary

REGRETS:                         JACQUI STEPHENS




1.         CALL TO ORDER AND APPROVAL OF AGENDA
           The Chair called the meeting to order at 5:12 p.m. The Agenda was approved as circulated on a
           motion by Mr. Trousdell, seconded by Councillor Bookham, which was carried unanimously.


2.         APPROVAL OF THE MINUTES OF THE JANUARY 21, 2010 MEETING
           Mr. Watt MOVED and Councillor Bookham SECONDED

                      THAT the Minutes of the regular meeting of the Commission held on January 21,
                      2010 be approved as circulated.
                                                                                CARRIED UNANIMOUSLY.


3.         APPOINTMENT OF COMMITTEE MEMBERS
           The Chair formally welcomed new District appointee Gary Young.
           Appointments to the Commission’s standing committees were made as follows:
           Collections Committee: Jacqui Stephens, Robb Watt, Dan Francis
           Community Relations Committee: Matti Polychronis, Blair Trousdell, Jacqui Stephens
           Finance & Funding Committee: Blair Trousdell, Sanford Osler, Matti Polychronis
           Personnel Committee: Sanford Osler, Gary Young
           Facilities Planning & Development Committee: Gary Young, Robb Watt, Dan Francis

           The Chair asked committee members to review the respective terms of reference and propose any
           suggested changes at the next meeting. Ms Manaton advised committee chairs that the meeting
           room can be booked through her.


4.         MATTERS ARISING

           Vision and Preliminary Feasibility Study Final Report
           Ms Kirkpatrick noted that the consultants have revised their report as requested. Cost calculations
           have been redone and the language surrounding the vision and new paradigm has been changed.




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           An executive summary has been added. The Commission discussed whether the consultants
           should present the revised report to the Commission.

           New Vision Report to City Council
           The Chair noted that the Vision and Preliminary Feasibility Study Final Report would be submitted
           to City Council with a request that Council recommend that staff review the report and advise
           Council. A date of March 22, 2010 has been set for this; Ms Kirkpatrick will be available to answer
           any questions Council has. After referral, City staff will then be able to look at options, the
           requirements for a new museum, storage needs, etc., based on the report. The Chair commented
           that the Commission will need to continue to clearly define its vision for itself.

           Ms Kirkpatrick noted that the District had also asked for a presentation to its management team and
           that she intended to go ahead with this once the Final Report had been presented to City Council.

           Mr. Young MOVED and Councillor Bookham SECONDED

                      THAT the consultants be invited to present to the Commission, at no cost, a
                      workshop on the Vision and Preliminary Feasibility Study Final Report.

                                                                                    CARRIED UNANIMOUSLY.

           Ms Kirkpatrick agreed to contact the consultants to arrange a session at the next meeting of the
           Commission. She clarified that the consultants’ report will not be presented to City Council, but that
           a copy will be attached to the Report to Council recommending that the report be referred to staff.

           Strategic Planning Workshop Follow-up
           Ms Kirkpatrick reported that a small group had met to look at the core purpose statement circulated
           subsequent to the workshop, noting that she had received comments by email. Ways to move
           forward were discussed; the small group would continue to receive input and work on the vision
           statement, and anyone else interested was invited to participate. Ms Kirkpatrick encouraged
           Commissioners to submit their thoughts by email.

           Commission Vacancy
           The Chair noted that the Squamish Nation had been notified of the Commission vacancy and
           applications had been invited from any member interested in being appointed by the City. Ms
           Kirkpatrick will follow up in several weeks time. If anyone has expressed interest, it may be
           appropriate to meet with them prior to their appointment to provide details about the Commission.
           Ms Kirkpatrick noted that she was reluctant to ask the City to advertise the vacancy until a response
           had been received from the Squamish Nation.


5.         REPORTS

           Director’s Report
           Ms Kirkpatrick noted the following:
            Confirmation has been received from the BC Arts Council of a $25,000 Operating Grant for
               2010. The majority of this funding had been provided in 2009 as a supplemental grant, with
               the balance paid in 2010. She is not sure what to expect for 2011.
            A Squamish blanket from the Maisie Hurley collection was examined by Keith Nahanee, a
               Squamish weaver, and the two curators of the Laid Over to Cover exhibition at Presentation
               House Photo Gallery. They believe the blanket is woven from mountain goat wool, plant fibres
               and hair from an unidentified mammal. It is possible that the fibres are from “wool dogs” which
               became extinct around 1860. Samples of the fibres have been taken for analysis. There is a
               good chance that this item is quite old and very significant. Keith Nahanee has been
               commissioned to make a new blanket inspired by this item.
            The Friends Society has submitted an application to hire a collections assistant under federal
               grant program Canada Summer Jobs. The student will assist the collections manager at the
               warehouse over the summer.



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               Two costumed interpreter positions have been applied for under the Young Canada Works in
                Heritage Institutions grant program. The interpreters will build on previous Waterfront
                Productions work which has been very popular and successful. The City provides matching
                funds for the grant.
               As Dreamt, As Built, a new exhibit in the Community History Centre, will showcase some of the
                large maps and plans that were scanned in 2008 with grant funds from the Irving K. Barber
                Foundation. The exhibit is featured in the most recent Arts Alive insert in the North Shore
                News.
               A presentation will be made to Museum and Archives staff to demonstrate the new District
                GeoWeb, which includes historical information on various locations. The Archives provided the
                images for the site.

           Museum and Archives Operations
           Ms Kirkpatrick noted the following:
            A bronze medal sponsorship certificate had been presented for participation in Valleyfest during
              the Olympic period.
            An exhibit in the Lynn Valley Library is being held over through mid-April. The Museum intends
              to update, recycle and show exhibits at other community venues.
            A community fundraiser for the Sea to Sky Regional Fair will be held at the Rocky Mountain
                                               rd
              Flatbread Company on March 23 .
            The opening event for the annual Family Treasures exhibit of projects done by a Grade 2/3
              class from Westcot Elementary School was very successful.

           Friends Society
           The Chair noted that a second Then & Now Exhibit will be opened in June. Ms Proctor’s book is
           expected to be received in April. The Society is looking at holding an Ivan Sayers Then & Now
           fashion show in Presentation House Theatre in mid-June to coincide with the new exhibit. The
           Society anticipates launching a membership drive in conjunction with the new vision process.

           Ms Kirkpatrick noted that the Climbing to the Clouds website will be launched after the Friends
                                                       th
           Society’s Annual General Meeting on April 10 . Individuals involved in the creation of the website
           will be on hand.

           Two new board members are being sought; Commissioners were asked to advise Ms Kirkpatrick of
           anyone who may be interested. The Chair noted that the Friends Board has in the past played a
           passive fundraising role but it will be expected to play a larger fundraising role from now on.
           Anyone with marketing, financial and community outreach skills would be particularly helpful as
           board members.

           Personnel Committee
           This segment of the meeting was held in camera.


6.         OTHER BUSINESS
                                               th
           Councillor Little noted that the 100 anniversary of North Shore High School will be celebrated in
           mid-August, and asked whether the Museum and Archives had been approached for assistance.
           He added that he believed that there were Norsemen jerseys, helmets and other NSHS artifacts at
           the warehouse. Ms Kirkpatrick noted that the Archives will be providing photographs and perhaps
           some artifacts for display.




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7.         ADJOURNMENT
           The meeting was adjourned at 7:00 p.m. The next regular meeting of the Commission will be held
                                th
           on Thursday, April 15 , 2010 at 5:00 p.m.


           __________________________________________
           ROBERT HEYWOOD, Chair
           NORTH VANCOUVER MUSEUM AND ARCHIVES COMMISSION


           Minutes prepared by: __________________________________
           Janice Manaton, Commission Secretary




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