period set in CA by 6499YA

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									[Date[

[Employee]
[Address 1]
[Address 2]


Dear [name]

Offer of Fixed Term Appointment

The [school name] Board of Trustees is pleased to offer you appointment to the fixed term
position of [position title] commencing on (date) and finishing on (date, if time-based or
event). A job description is attached.

This offer supersedes any previous negotiations, communications and commitments whether
written or oral.

You will be appointed on [grade and step] at will be paid [insert hourly rate] per hour. Your
hours will be [insert hours per day and days per week] and weeks to be worked are [state
weeks] per year, inclusive of annual leave. Any variation to these will be advised in
accordance with the relevant provisions of the [insert title of relevant CA] CA.

If you accept this position please note that it is for a fixed term.

[Specify when or how the fixed term will come to an end, see below for examples].

(examples of event based)

         for teacher aide – child specific

         The reason for your employment being of a fixed term nature and not permanent is to
         provide specific teacher aide assistance to the following child/children while the child
         is at this school and requires the assistance you have been employed to undertake.
         The hours allocated for teacher aide assistance are determined through funding by
         another agency and this funding will cease when the child/children leave the school.

         Name of child                          Hours

         The termination date of this fixed term arrangement will be at the time the
         child/children leaves the school for whatever reason i.e. on the occurrence of a
         specified event or when their needs change and your assistance is no longer
         required.

         When the hours of teacher aide assistance ceases the board will provide you with at
         least [insert notice period set in CA] notice as provided in the CA.

         To cover for an employee on leave – return date unknown

         The reason for your employment being of a fixed term nature and not permanent is
         that you will be covering for an existing employee who has taken leave. Your
         employment will cease when that employee returns to work. The board will provide
         you with at least [insert notice period set in CA] notice as provided in the [insert title
         of relevant collective agreement] Collective Agreement.

(example of a time based)

         To cover teacher on leave – return date known
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      The reason for your employment being of a fixed term nature and not permanent is
      that you will be covering for an existing employee who has taken [insert length of
      time] leave. That employee will return to work on [insert date], (and [if appropriate]
      will need to be brought up to date by you in the week ending [insert date]). As a
      consequence, your employment will cease on [insert date]. The board will provide
      you with at least [insert notice period set in CA] notice as provided in the [insert title
      of relevant collective agreement] Collective Agreement.

      To cover parental leave.

      The reason for your fixed term employment being of a fixed term nature and not
      permanent is to cover for an existing employee who has taken [length of time]
      parental leave.

      Notice to Temporary Employee: Section 48, Parental Leave and Employment
      Protection Act 1987

      1    You are being employed on a temporary basis in the place of an employee who is
           on parental leave.

      2    You cannot expect to continue to be employed by (Name of employer) after that
           employee returns to work.

      3    That employee is required to return to work on [Date].

      4    That employee may end his or her parental leave by returning to work before that
           date in certain circumstances.

      5    These circumstances are –
           (a) If the child is miscarried; or
           (b) If the child is stillborn or dies; or
           (c) If the employee or the employee’s spouse has consented to the adoption of
               the child and some other person has the care of the child with a view to its
               adoption; or
           (d) If the employee ceases to have care of the child; or
           (e) If consent is given by ([Name of employer] or me).

      6    If the employee ends his or her parental leave by returning to work early, you will
           be given [State period] notice of termination of employment.

(example of a project based)

      The reason for your employment being of a fixed term nature and not permanent is
      that you will be working on a project (e.g. to develop resources for the school library).
      An outline of the project is attached. Note that the project will end on [insert date]. At
      that time, your employment will cease. The board will provide you with at least [insert
      notice period set in CA] notice as provided in the [insert title of relevant collective
      agreement] Collective Agreement.

      Or

      The reason for your employment being of a fixed term nature and not permanent is
      that the board has approved additional funding for the period [state period] only to
      (e.g. evaluate specific programmes/support to the present teaching staff). This
      funding is not ongoing and your employment will cease on [date]. The board will
      provide you with at least [insert notice period set in CA] notice as provided in the
      [insert title of relevant collective agreement] Collective Agreement.

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Further engagement

At or before the expiry date of this term of employment, we may enter into a subsequent
employment agreement by agreement. Nothing in this or any preceding correspondence,
however, should be interpreted or understood to provide any expectation that this agreement
will be renewed, or that any subsequent agreement will be entered into.

Furthermore, no assurance or arrangement for any renewal or subsequent agreement shall
bind either of us unless such assurance or arrangement is in writing signed by both parties.

Terms and Conditions of Employment

The work to be undertaken is covered by the [insert title of relevant collective agreement]
Collective Agreement (CA), a copy of which is attached. The CA covers the work that you
will undertake and applies to employees who are or become members of [specify union].

If you are not already a member of [specify union] you have the option of joining the union
and being directly covered by the terms and conditions of the CA. If you wish to join the
union, you should contact [provide contact name and number of local union representative].

Joining this or any other union is your choice. If you choose to join the union, the CA will
apply directly to you as long as you remain a union member.

If you do not wish to join the union, your conditions for the first 30 days of your employment
will be those in the CA, as per s63 of the Employment Relations Act. After the 30-day
period, if you have not joined the union your terms of employment will continue unaltered,
unless we agree to otherwise vary them, and you will be covered by an Individual
Employment Agreement.

If you are not a member of [specify union], and you agree to my doing so, I am required by
law to inform the union promptly after you have started work. Please advise me, either
directly or on the acceptance form, whether you consent to the union being informed that
you have started work at this school.

Police Vetting Check

Please note that in accordance with the Education Act 1989 you are required undergo a
police vetting check and the offer of employment remains conditional until such time as this
has been completed and is satisfactory. To this end the attached form, which confirms your
agreement to the necessary information being accessed, will need to be completed and
returned. Continued employment is subject to satisfactory subsequent vetting checks which
are require by law to take place at least every three years.

Code of Conduct

Attached you will find a copy of the Code of Conduct which outlines the minimum standards
of conduct and behaviour expected of you as an employee of the [school name] Board.
Please sign and return the acknowledgement of receipt of the Code of Conduct.

Retirement Saving

Depending on your previous employment in the education sector and the present period of
employment you may or may not require to be automatically enrolled into the KiwiSaver.
From the information known to the board you do/do not [amend as appropriate] meet the
tests to require auto enrolment.     Further information on this can be found at
www.schoolpayroll.govt.nz.

[Insert privacy clause below for those employees who are centrally paid employees].

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In addition we require you to provide evidence of your date of birth. This information is
required under the provision of the KiwiSaver Act 2006 for the purposes of assessing your
age eligibility to join KiwiSaver and for the scheduling of the final employer contribution to
your scheme. Your date of birth will be reported to the Ministry of Education’s Education
Service Payroll who will hold the data in a secure and encrypted database separately from
the general payroll data. Only authorised personnel will have access to this data and only
for the purpose of administering your KiwiSaver employer contributions. You are entitled to
review and correct this information and may do this by requesting a copy of the information
through your school Principal.

[Insert privacy clause above for those employees who are directly paid employees and
describe aspects of information housing, access and security specific to school systems].


Confirmation

We would like to encourage you to take the opportunity to seek independent advice on this
offer of fixed term employment.

Please sign the enclosed copy of this letter acknowledging your acceptance of the position
and, if you are not a member of [specify union], the attached IEA and information on dealing
with employment relationship problems, within 10 days of receipt of this letter.

We look forward to having you work with us. If you have any queries please do not hesitate
to contact me.

Yours sincerely


[name]
[Chairperson/Principal]
[name of school] Board of Trustees



Acceptance

I am pleased to accept the fixed term position of [position title] at [school name] on the basis
of the offer made in this letter and I have attached the acknowledgement of receipt of the
Code of Conduct.

I have signed and attached the police vetting check form.

I confirm I have had the opportunity to seek appropriate independent advice.

I am/am not a member of [specify union] (please circle as appropriate).

I agree/do not agree (please circle as appropriate) to you advising the union that I have been
employed by the [school name] Board of Trustees.

I would/would not (please circle as appropriate) like to receive information on the KiwiSaver
Scheme.

Name           ___________________________

Signature      _____________________________Date ____________________



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