Payment Voucher Type 1 � Batch Record by 7sC1UGX

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									                   Fixed Assets Type 2 (FB) – Record Format
                                                                                Type
        Data Element         Size                Description                     of
                                                                                Field
Reportable Level               2    With STARS Department no. will
                                    identify the agency as known in
                                    STARS structure of accounts. If             Text,
                                    created for a proprietary fund or similar   Char
                                    trust enter the fund number, otherwise
                                    leave blank.
Department                     3    Required. Enter the STARS
                                                                                Text,
                                    department number this asset was
                                                                                Char
                                    reported under.
Fixed Asset Number Prefix      2    Required. A 2 character prefix that
                                    identifies the Fixed Asset category
                                                                                Text,
                                    within an agency, cabinet, or
                                                                                Char
                                    department.

Fixed Asset Number            13    Required. With Type and FA # Prefix,
                                    forms the unique identifier of the fixed
                                    asset. For vehicles, assign a tag # other   Text,
                                    than the plate #. Plate # will be a         Char
                                    internal tracking #. Tracking #s are
                                    recorded in 6th descriptive field.
Fixed Asset Type               1    Required. Enter a valid type for this
                                                                                Text,
                                    fixed asset. Valid values are E for
                                                                                Char
                                    equipment, and V for vehicles.
Fixed Betterment               2    Required. Enter a number between 01
                                    and 99. This number, along with fixed
                                    asset number and type uniquely              Text,
                                    identify each betterment. Note:             Char
                                    Always enter a two-digit number; for
                                    example, 01,02,03.
Units                          8    Default is 1 . This field allows you to
                                    capitalize several identical fixed assets
                                                                                Text,
                                    acquired at the same time in one entry.
                                                                                Char
                                    Enter the number of fixed assets
                                    recorded in this transaction
Description                   30    Required. Enter a description of the        Text,
                                    fixed asset.                                Char
Vendor Code                   11    Optional. Enter the vendor from whom
                                                                                Text,
                                    the fixed asset was purchased. See
                                                                                Char
                                    Vendor Index (VEND) for valid values.




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                     Fixed Assets Type 2 (FB) – Record Format
                                                                                 Type
       Data Element            Size                Description                    of
                                                                                 Field
Vendor Name                     30    Default is inferred from Vendor Inquiry
                                                                                 Text,
                                      (VEN2). Optional when miscellaneous
                                                                                 Char
                                      vendor code is used.
Acquisition Year                 2    Required. Enter the date ( yy mm dd )
                                      when the fixed asset was acquired. For
                                                                                 Text,
                                      depreciable assets, this is the date the
                                                                                 Char
                                      depreciation process recognizes as the
                                      first day of the asset's useful life.
Acquisition Month                2    Required. Enter the date ( yy mm dd )
                                      when the fixed asset was acquired. For
                                                                                 Text,
                                      depreciable assets, this is the date the
                                                                                 Char
                                      depreciation process recognizes as the
                                      first day of the asset's useful life.
Acquisition Day                  2    Required. Enter the date ( yy mm dd )
                                      when the fixed asset was acquired. For
                                                                                 Text,
                                      depreciable assets, this is the date the
                                                                                 Char
                                      depreciation process recognizes as the
                                      first day of the asset's useful life.
Acquisition Method               1    Required. See Acquisition/Disposition      Text,
                                      (FADM) for valid values.                   Char
Serial Number                   22    Conditional. Optional, if Type is E
                                      (equipment) or V (vehicle). Enter the      Text,
                                      serial number. Leave this field blank      Char
                                      for all other types of fixed assets.
Manufacturer                    20    Conditional. Optional, if Type is E
                                      (equipment) or V (vehicle). Enter the      Text,
                                      manufacturer. Leave this field blank for   Char
                                      all other types of fixed assets.
Model Number                    15    Conditional. Optional, if Type is E
                                      (equipment) or V (vehicle). Enter the      Text,
                                      model number. Leave this field blank       Char
                                      for all other types of fixed assets.
Purchase Authority              13    Required. Enter the purchase order         Text,
                                      number used to purchase the fixed asset    Char
In Service Year                  2    Optional. Enter the date (yy mm dd )
                                                                                 Text,
                                      that the fixed asset was entered into
                                                                                 Char
                                      service.
In Service Month                 2    Optional. Enter the date (yy mm dd )
                                                                                 Text,
                                      that the fixed asset was entered into
                                                                                 Char
                                      service.




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                  Fixed Assets Type 2 (FB) – Record Format
                                                                               Type
       Data Element         Size                Description                     of
                                                                               Field
In Service Day                2    Optional. Enter the date (yy mm dd )
                                                                               Text,
                                   that the fixed asset was entered into
                                                                               Char
                                   service.
Closing Costs                14    Optional. Enter any closing costs
                                   associated to the betterment. For           NUM
                                   example, enter: 00000002837.00
Salvage Value                14    Optional. Enter the salvage value of
                                   the asset. This number is used by the
                                                                               NUM
                                   depreciation process. For example,
                                   enter: 00000002837.00
Total Betterment Cost        14    Required. Enter the cost of the
                                   betterment(s). For example, enter:          NUM
                                   00000002837.00
Cost Type                     1    Required. Valid values are A (actual
                                   cost from invoice), E (estimated cost
                                                                               Text,
                                   from invoice), F (calculated recognized
                                                                               Char
                                   formula), H (historical), and I (index
                                   appraisal to acquisition date).
Commodity Code               14    Optional. Enter the commodity code
                                   for these assets. See the NIGP              Text,
                                   Commodity Code Table (COMM) for             Char
                                   valid values.
Ins Policy Type               2    Required. Enter the insurance policy
                                                                               Text,
                                   type for fixed assets. See the Insurance
                                                                               Char
                                   Type Table (ITYP) for valid values.
Agency                        3    Required. Enter the MARS agency that
                                   is responsible for the fixed asset. Fixed
                                                                               Text,
                                   assets will be generated at this level.
                                                                               Char
                                   See Agency Table (AGCY) for valid
                                   values.
Organization                  4    Required. Enter the MARS
                                   organization number associated to the       Text,
                                   fixed asset. See Organization Table         Char
                                   (ORG2) for valid values.
Program Budget Unit           4    Required. Enter the MARS Program
                                   Budget Unit for this asset. See the
                                   PRFT Table for valid values. The            Text,
                                   appropriation program element and           Char
                                   Allotment program will be inferred
                                   form PRFT based on the Program.




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                   Fixed Assets Type 2 (FB) – Record Format
                                                                               Type
        Data Element         Size                Description                    of
                                                                               Field
Activity                       4    Optional. Enter the activity that is
                                    primarily associated with the fixed        Text,
                                    asset. See Activity Index (ACTV) for       Char
                                    valid values
Warranty Type                 30    Optional. Enter the type of warranty       Text,
                                    obtained when the asset was acquired.      Char
Duration Days                  4    Optional. Enter the duration days of the   Text,
                                    warranty.                                  Char
Agreement Number              11    Optional. Enter the maintenance            Text,
                                    number.                                    Char
Effective Year                 2    Optional. Enter the date (yy mm dd)        Text,
                                    the agreement is effective.                Char
Effective Month                2    Optional. Enter the date (yy mm dd)        Text,
                                    the agreement is effective.                Char
Effective Day                  2    Optional. Enter the date (yy mm dd)        Text,
                                    the agreement is effective.                Char
Expiration Year                2    Optional. Enter the date (yy mm dd)        Text,
                                    the agreement expires.                     Char
Expiration Month               2    Optional. Enter the date (yy mm dd)        Text,
                                    the agreement expires.                     Char
Expiration Day                 2    Optional. Enter the date (yy mm dd)        Text,
                                    the agreement expires.                     Char
Desc Field 1                  12    Optional. Enter descriptive text in the    Text,
                                    five description fields                    Char
Desc Field 2                  12    Optional. Enter descriptive text in the    Text,
                                    five description fields                    Char
Desc Field 3                  12    Optional. Enter descriptive text in the    Text,
                                    five description fields                    Char
Desc Field 4                  12    Optional. Enter descriptive text in the    Text,
                                    five description fields                    Char
Desc Field 5                  12    Optional. Enter descriptive text in the    Text,
                                    five description fields                    Char
Desc Field 6                  12    Optional. Enter descriptive text in the    Text,
                                    five description fields                    Char
Fund1                          4    Required. Conditional. Required by
                                    Central Finance for assets with a cost
                                    of $5000 or more. Some agencies            Text,
                                    require for any asset. Enter the STARS     Char
                                    fund number that paid for the asset. Up
                                    to four funds may be used.




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                  Fixed Assets Type 2 (FB) – Record Format
                                                                               Type
        Data Element        Size                Description                     of
                                                                               Field
Asset Percentage FS1          3    Required. Conditional. Must be entered
                                   when fund source as entered. Enter the
                                   percent this funding source contributed
                                   to the purchase of this asset. Up to 4      NUM
                                   fund sources when multiple funds are
                                   used. For example, enter: 050 for
                                   50%
Job Number1                   8    Optional. Enter the grant number or
                                   project number associated with the          Text,
                                   asset. Must be a valid value on MARS        Char
                                   AGPR table or SPDT table.
Fund2                         4    Conditional. Required by Central
                                   Finance for assets with a cost of $5000
                                   or more. Some agencies require for any      Text,
                                   asset. Enter the STARS fund number          Char
                                   that paid for the asset. Up to four funds
                                   may be used.
Asset Percentage FS2          3    Conditional. Must be entered when
                                   fund source as entered. Enter the
                                   percent this funding source contributed
                                   to the purchase of this asset. Up to 4      NUM
                                   fund sources when multiple funds are
                                   used. For example, enter: 050 for
                                   50%
Job Number2                   8    Optional. Enter the grant number or
                                   project number associated with the          Text,
                                   asset. Must be a valid value on MARS        Char
                                   AGPR table or SPDT table.
Fund3                         4    Conditional. Required by Central
                                   Finance for assets with a cost of $5000
                                   or more. Some agencies require for any      Text,
                                   asset. Enter the STARS fund number          Char
                                   that paid for the asset. Up to four funds
                                   may be used.
Asset Percentage FS3          3    Conditional. Must be entered when
                                   fund source as entered. Enter the
                                   percent this funding source contributed
                                   to the purchase of this asset. Up to 4      NUM
                                   fund sources when multiple funds are
                                   used. For example, enter: 050 for
                                   50%



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                  Fixed Assets Type 2 (FB) – Record Format
                                                                               Type
        Data Element        Size                Description                     of
                                                                               Field
Job Number3                   8    Optional. Enter the grant number or
                                   project number associated with the          Text,
                                   asset. Must be a valid value on MARS        Char
                                   AGPR table or SPDT table.
Fund4                         4    Conditional. Required by Central
                                   Finance for assets with a cost of $5000
                                   or more. Some agencies require for any      Text,
                                   asset. Enter the STARS fund number          Char
                                   that paid for the asset. Up to four funds
                                   may be used.
Asset Percentage FS4          3    Conditional. Must be entered when
                                   fund source as entered. Enter the
                                   percent this funding source contributed
                                   to the purchase of this asset. Up to 4      NUM
                                   fund sources when multiple funds are
                                   used. For example, enter: 050 for
                                   50%
Job Number4                   8    Optional. Enter the grant number or
                                   project number associated with the          Text,
                                   asset. Must be a valid value on MARS        Char
                                   AGPR table or SPDT table.




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