Burton Park Wanderers FC Ltd
Wednesday 18th July 2012
1. Attendees: Stewart Glendenning (Chairman), Clare Lester (minutes) Anthony Lester, Steve Chapman,
Graham Coles, Doreen Coles, Ricky Smith, Mandy Massie, Scott Massie, Sam Gordon, Debbie Harding,
Steve Harding, Sam Lloyd, Barb Drew, John Drew, Jane Glendenning, Steve Rush, Roland Ralph, Simon
Scarfe, Alan Strickle, Vince Thomas.
Apologies: Spencer Newcombe, Sylvano Geranio.
2. Minutes from 2011 AGM to be signed off
2011 minutes were emailed and distributed in July 2011. No feedback was received to state these are
incorrect. Minutes therefore signed off, Mandy Massie proposed, Barb Drew seconded, all those present
were in favour.
3. Finance Reports
The Chair asked if there were any objections or question raised regarding the Finance Report. Debbie
Harding queried inclusion of income/expenditure to be published. Chair confirmed this is what we
provide the NFA and any queries to come through him. Debbie proposed a spreadsheet in the AGM
pack showing income/expenditure for each age group, Ricky Smith seconded. Sam Gordon proposed
publishing the AGM pack on the website, Alan Strickle seconded, all those present were in favour. It
was decided the report was correct and could be submitted, Mandy Massie proposed, this was seconded
by Scott Massie, motion carried.
4. Chairman’s Report
The Chair highlighted a couple of points from his report. BPW has won the outstanding recognition for
chairman’s award at Weetabix AGM, this shows all the hard work and effort pays off. Also, he
highlighted the outstanding commitment from Kenny Gordon and that he has decided to step down from
the board, it is with great sadness we announce this although he will still be a supporter of the club,
Stewart would like to personally thank him for all he has done. Graham Coles has come second in the
National Groundsman of the Year award, he does a fantastic job and we’re to have him at the club,
thanks for all your hard work Graham. Alan Strickle has won the NFA Youth Coach of the Year award for
2011/12, congratulations Alan. There were no objections or questions raised and report will be held on
record, all those present were in favour.
5. Election of Committee Members
The positions voted on were:
Chairman – Stewart Glendenning – John Drew proposed, Mandy Massie seconded.
Youth Secretary – Debbie Harding is restanding, no nominees to contest this.
Child Welfare Officer – Debbie Harding is restanding and no other nominees.
Minutes Secretary – Caroline Blaxley has stepped down and Clare Lester standing and this is the
Treasurer – Alan Strickle restanding and no other nominees.
Vice Chairman – Steve Harding stands down from this position, no approaches have been made
so will be kept vacant.
Adult Secretary – Clare Lester has stepped down, Sam Gordon has taken over the role and is
proposed to undertake the role going forward
Director of Football – Kenny Gordon has stepped down and position is now vacant and will be
shared across the Board.
Nomination made for John Drew to sit on Board of Directors, Sam Gordon proposed, Mandy
Mandy Massie and Sam Bosworth are the other Board Directors.
Marketing/Press Officer – still vacant.
Senior Matchday Assistant – withdrawn as no longer required.
Referee Co-ordinator – Sam Gordon remains in role.
School Liaison Office – remains vacant.
Mini Football – Kate/Lindsey continue in this role.
Youth Development – Alan Strickle will remain in this role.
Pitch Co-ordinator – Mandy Massie & Graham Coles – proposed by John Drew, seconded by Sam
Barb Drew proposed these appointments, Simon Scarfe seconded, motion carried.
6. Amendments to Constitution
Unfortunately the changes proposed last year were not but through nor has the Constitution been
rewritten. It was proposed this was carried forward to be completed by the end of the year 2012/12 in
readiness for the 2013 AGM. Barb Drew proposed, seconded by Simon Scarfe, motion carried.
7. Dates for Tournaments
22nd/23rd June 2013 for the Youth Tournament, proposed by Alan Strickle, seconded by John Drew,
20th July 2013 for the Adult Tournament, proposed by Barb Drew, seconded by Sam Gordon, motion
8. Presentation Nights
Proposal 1 – Sam Gordon proposed we do all age groups, including adults, in one day and then a
BBQ/disco in the evening. Proposal 2 – Debbie Harding/Mandy Massie proposed we do 6-10’s in one
weekend (as they finish earlier), then the 11/12/13’s another week and 14/15’s the following week. It
went to the vote and proposal 2 won.
6/7/8’s Friday 4th April 2013
9/10’s Saturday 5th April 2013
11/12’s Friday 17th May 2013
13/14/15’s Saturday 18th May
Adults TBA as looking at a Friday night combined with a Saturday day at the races.
9. Any Other Business
Graham Coles suggested we had the pitches verti-drained, not sure of cost but each age group could
pay towards it through fundraising. To be done ASAP but not when pitches are flooded, best out of
season. Subject to cost being sanctioned, Scott Massie seconded, all present were in favour.
Regarding Pitches the chair reiterated that the final decision on whether games were off or on would be
that of the groundsman Graham Coles who will also be taking advice from Alan Strickle. Mandy Massie
will co-ordinate with Graham and Alan and ensure that everybody is informed of any pitch inspection
decisions as soon as they are made. The chair did add that UCL procedures would need to be followed
with assistance from Sam Gordon (Adult Secretary) should any Senior First Team or Reserve Team
games be in doubt. The Chair also added that it might be wise to inform on social media if there were
any pitch inspections, the time they were taking place and the decision that was made as soon as it was
made to ensure that as many people as possible were kept up to date. It was also added that the
groundsman should be involved and consulted regarding activities taking place on ground to ensure that
the fundamentals of the club (playing football) will not be affected. There were no objections to this
from the floor.
Scott Massie asked if we were any closer to getting floodlights up. The Chair confirmed this was always
under review, we’re aware of the problems with attracting some players due to this, but we can’t do this
if it leaves the club with no money. Approx cost is £8000. The Chair confirmed this is always up for
discussion and when the time is right the work will be completed, but now is not the right time. Steve
Chapman confirmed we’ve lost 5 players due to having no lights. The Chair confirmed we are always
looking for sponsorship and ways to pay for this, but we also need a long lease too. Stewart confirmed
our intentions are clear to do all we can to keep the club afloat and run successfully, the majority of last
year’s tournament fundraising went on groundworks and shows we are investing in the club. It was
discussed that would do fundraisers specifically for lights/ground development but would need a role
especially for this. Steve Rush was proposed to champion the fundraising, Steve Harding proposed, Alan
Strickle seconded, all present were in favour.
Photos for all age groups was brought up by the Chair, he found it disappointing that these hadn’t been
done despite previously being discussed. It was decided it should be down to the age group managers
to provide team photos by the end of September. Anthony Lester to find photos of individuals for
people in roles – who’s who.
Social Networking – the Chair reiterated that people should be careful about conversations if linked to
the club, NFA or referees etc. This is not a joke any more, it’s very serious and the club will take a very
dim view on this. Think carefully about comments you’re making. We will make our own comments
public when appropriate, including if games are on or off.
Saturday’s Celebration (21st July) race night but more of a celebration for the achievements of the club
for 2011/12, please support as best you can. Starting 1830 so that mini kickers can attend. If you can
support please do, being part of the club is an achievement of its own, be proud of what we’ve all
achieved as we’re all volunteers. We’ve only just started and have a long way to go but we can make
BPW as big as we like but only by walking in the same direction. Little things that make a difference
and make sure that this time next year we’re in the same position if not better.
10. Date for AGM 2013
Wednesday 17th July 2013.
Meeting closed at 9.21pm.