1 Cheriton Parish Council June 1, 2010 Minutes of the Parish Council meeting held on Tuesday 1 June 2010 at 7.37 p.m. in the Committee Room at the Village Hall. PRESENT: - CLLR. G. ELLIS (CHAIRMAN) CLLR. J. CHEYNEY (JOINT VICE-CHAIR), CLLR. R. WORTH, CLLR. D. SMITH, & CLLR P. CULPIN AND THE CLERK, MRS J. KETTLE. 6.1 APOLOGIES. Cllr R. Corbett (Joint Vice Chairman) were received. 6.2 DECLARATIONS OF INTEREST. Cllr G. Ellis, Chairman has declared a financial contribution to the fund for Freeman’s Yard first planning application, approximately six years ago, but took no active participation in activities, which the fund financed. 6.3 PLANNING/PUBLIC SESSION. 08/00359/BCOND – Land adjacent to Lamborough Lane - Non-compliance of landscaping condition. Awaiting notice of closure from WCC. 09/02590/FUL – Freeman’s Yard, School Lane – Demolition of existing buildings and redevelopment to provide six 2 bedroom dwellings, one 3 bedroom, eleven 4 bedroom including 3 work at home dwellings, two 5 bedroom dwellings including 1 work at home dwelling, extension to school playground, public open space, associated landscaping, parking and access – CPC has requested that this application be considered by the Planning Committee, a list of comments included that the mix of Social Housing should be changed, no street lighting, the loss of offices/live-work units, the lack of adequate parking and the lack of smaller dwellings. The comments sheets given at the Open Evening were attached to the returned reply. A full list is kept on file. Amended plans for Freeman’s Yard, state that the Social Housing will comprise of 1 x four bedroomed, 1 x 3 bedroomed and 3 x 2 bedroomed accommodation making five in total. CPC agreed that this was a great improvement. The Case Officer has advised that this will go before Committee on Thursday 17 June 2010. The Chairman explained he could not attend this meeting and it was agreed to ask Cllr R. Corbett if he would address this meeting in the Chairman’s absence. 10/00749/FUL & 10/01007/LIS – The Old Rectory, Cheriton – Extension of the time limit for implementing planning permission 07/00626/LIS & 07/00588/FUL – CPC agreed to the time extension on this and no objections were raised – Awaiting WCC’s decision. 01/01078/TPC – 1, Rectory Cottages, Cheriton – Fell 3 Fir Trees – Notification only. PUBLIC SESSION. Mr G. Livingstone stated that Dark Lane was a muddy state when it rains and asked that something be done. CPC explained that it was always muddy when it rains and did not see an immediate solution to the problem. Mr G. Livingstone also asked why the bus stop on the west side of New Cheriton crossroads was not moved to a new location. It was explained that in July 2009 last year, this matter was decided and that its present position was best position available. Cty Cllr Mrs F. Hindson explained that HCC were awaiting cuts from central government and savings were being scrutinised for next years’ budget. The South Downs National Park (SDNP) would have four sub-committees. WCC would still decide planning applications. The SDNP would be fully operational from April 2011. 6.4 APPROVAL OF MINUTES – 04.05.10. These were agreed and signed by the Chairman. 6.5 MATTERS REVIEWED – 04.05.10 E. Mail’s have been sent to: - Mr N. Broadbent @ HCC’s Highways re Recreation Ground drain and gully. Peter Hildrew, Chairman of Swanmore PC to explain The Lengthsman role at the next meeting: Mr P. Hildrew is to attend. 2 Mr N. Chapman, Clerk to Soberton PC to state that CPC wishes to continue with the SLR. Cllr P. Culpin with HALC’s Training Calendar. Came & Co to confirm telephone conversation of no character reference for RFO. The vacancy for Cllr R. Farrer following his resignation has been advertised and notification sent to Electoral Services: No applications were received. 6.6 CO-OPTION OF A COUNCILLOR. Mrs F. Barbara Large was welcomed onto CPC and signed the Declaration of Office for acceptance of becoming a councillor. 6.7 MR P. HILDREW – CHAIRMAN, SWANMORE PC. Peter Hildrew addressed comments on the Parish Lengthsman including Health & Safety stating that Swanmore PC are responsible for all ten parishes taking part in this pilot. All the listed tasks on the agreement had been risk assessed by HCC. No applications had been received for the post of Parish Lengthsman. It was anticipated that two weeks’ notice was required for jobs that CPC would give to the Lengthsman. Mrs R. Greenwood, Clerk to Bramdean & Hinton Ampner PC was informed that CPC would be taking part in this pilot. Peter Hildrew was thanked for making time to update CPC on this matter. 6.8 PARISH LENGTHSMAN. Further to the above, CPC agreed to take part in this pilot. It was agreed to seek the finalised agreements from Swanmore PC for CPC’s signature and acceptance to the pilot scheme. 6.9 COUNCILLOR VACANCIES. An application had been received. 6.10 MARSH CORNER GARDEN, NEW CHERITON. Cllr P. Culpin updated CPC that a ton of topsoil had been added to the garden and asked that a thank you letter be sent to Mr N. Sellers for mowing the garden and levelling the top soil: this was agreed by CPC. It was noted that in the next financial year, CPC would have to maintain this garden, as book sales of Cheriton Now and Then, which is very kindly donated by Cllr P. Culpin for the upkeep of the garden, would not cover the maintenance costs. 6.11 PLAY AREA INSPECTION REPORT. Cllr D. Smith stated he had completed all the issues outstanding, however, had noticed that one of the picnic tables needed some repair and he would complete this shortly. In general Cllr D. Smith thought the Play Area appeared well maintained. Cllr D. Smith was thanked for his work. 6.12 HEARING LOOP. Cllr D. Smith has sourced two quotations for this work and is awaiting a third quote, however, he had received no news from the Village Hall Committee as to the financial donation that was expected. It was agreed to ask the Village Hall Committee for clarification on this issue. 6.13 CORRESPONDENCE. The Hampshire Chronicle thanked the Clerk for informing villagers to be a part of the village photograph for the feature on Cheriton, which was published on Thursday 13 May 2010. The Glade Music Festival to be held at the Matterley Bowl has been cancelled. The minutes of the recent Parish Lengthsman pilot have been circulated. The landowners of The Goodens field have been notified of a wobbly fence. Further to a complaint with regard to potholes in the Freeman’s yard access lane; these have been passed to Cllr P. Culpin who has forwarded this to the developers of Freeman’s Yard for their attention. 6.14 FINANCE ACCOUNTS FOR AUTHORISATION AND PAYMENT: - J. Kettle – Clerk’s pay – May £279.95 J. Kettle’s expenses £18.99 Total £298.94 Mr P. Bridges £260.00 Village Hall Rental £50.00 TOTAL £608.94 3 INCOME Recreation Ground Committee (Insurance) £955.55 Village Hall Committee (Insurance) £769.00 TOTAL £1724.55 BALANCE FROM LAST MEETING - £8931.42 BALANCE AT PRESENT - £10,655.97 BALANCE OF THE UNITY BANK AFTER PAYMENT/RECEIPT OF THE ABOVE IS £10,047.03 1. Mr P. Raworth has completed the audit our accounts for the accounts ending 31 March 2010 and these have been sent to the Audit Commission. Notices have been displayed from 28 May 2010 in accordance with the Audit Commission instructions. A thank you letter is to be sent to Mr P. Raworth for all his work on the accounts. 2. Two letters have been sent to request have been sent to the Village Hall and Recreation Ground Committees for their percentage payment of the insurance and the amounts quoted have been received. 3. The Open Space Fund, which CPC has used on many occasions for the Play Area, the system is as follows: - 1. The Open Space Officer must view the intended improvement. 2. On the approval from the above the officer, a grant form will be issued. 3. On receipt of the grant form, WCC will check to see if there is enough Open Space funding available and if not, ask how the council will address this issue. 4. When approved by WCC and/or the council, the grant will only be released when the invoices have been submitted to WCC for verification. Reassurance has been received that on receipt of invoices, WCC will pay the grant into our account in no more than ten days from receipt of the invoices. 4. Cllr’s D. Smith and B. Large are to attend “Core Skills for New Councillors” training course on Wednesday 23 June 2010, 6p.m to 9 p.m. @ the Target Room, Alton Maltings Centre, Maltings Close, Alton. £25 per delegate. Cllr D. Smith is paying for this course due to missing a course at an earlier date. Cllr P. Culpin is to attend a “Planning” course Monday 12 July 2010, 10 a.m. to 1 p.m.@ Abacus House, 7 Summerlea, Court, Herriard Business Park, Herriard, Hampshire. Cost not known at present. 5. It was noted that further to the question raised with our insurers as to a character reference for the RFO (Responsible Finance Officer and/or Clerk), a reference should be kept on file to ensure that should a claim for a financial loss be made, this reference would substantiate the claim for payment. 6. The post and chains around the Village Green are to be discussed in the Spring of 2011 7. It was agreed that due to an error in the purchase of a gift as a retirement present from the precept that councillors would pay CPC £9 each to cover this deficit. 6.15 COMMITTEE REPORTS. a) VILLAGE HALL. Nothing to add to earlier reports. b) PLAY AREA/RECREATION. Nothing to report. 6.16 ITEMS FOR THE NEXT AGENDA. Parish Lengthsman. Councillor Vacancies. Hearing Loop. 6.17 The next meeting will be on Tuesday 6 July 2010 at 7.30 p.m. in the Pavilion at the Recreation Ground, the meeting closed at 9.10 p.m.
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