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					                   DESIGN AND ENGINEERING SUPPORT PROGRAM (DESP)

                           CONTRACTUAL ENGINEERING TASK (CET)




Advisory and Assistance Services; Analyses, Evaluations and Engineering Support for the DLA339 Program
                                                 Office




                                           25 August 2008




                                             Prepared by:

                                           Jose M. Garcia
                                     6051 Gum Lane, Bldg. 1225
                                          (801) 586-4927
                                       Jose.garcia@hill.af.mil
                                                                     Table of Contents
1.0      INTRODUCTION ...................................................................................................................................... 4
   1.1     Purpose.................................................................................................................................................... 4
   1.2     Scope ....................................................................................................................................................... 4
   1.3     Background ............................................................................................................................................. 4
2.0      REFERENCE DOCUMENTS .................................................................................................................... 4
3.0      CONTRACTOR TASKING / REQUIREMENTS ..................................................................................... 4
   3.1     Program analysis: .................................................................................................................................... 4
   3.2     Process Improvement: ............................................................................................................................. 5
   3.3     Perform data collection and develop improvements:.............................................................................. 5
   3.4     Metrics development and reporting: ....................................................................................................... 5
   3.5     Program Management: ............................................................................................................................ 5
   3.6     Engineering Support: .............................................................................................................................. 6
4.0      DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE ............................................................. 6
   4.1     Period of Performance ............................................................................................................................ 6
   4.2     Delivery Schedule ................................................................................................................................... 6
   4.2.1 Program Management ............................................................................................................................. 6
   4.3     Government Inspection and Acceptance of Deliverables ....................................................................... 6
5.0      SPECIAL CONSIDERATIONS ................................................................................................................. 7
   5.1     Security ................................................................................................................................................... 7
   5.2     Access to Facilities and Property ............................................................................................................ 7
   5.3     Government Furnished Equipment, Materials, and Software ................................................................. 7
   5.4     Government Provided Office Space ....................................................................................................... 7
   5.5     Government Program and Contract Management .................................................................................. 8
      5.5.1 Government Program Management .................................................................................................... 8
      5.5.2 Government Contract Management .................................................................................................... 8
   5.6     Safety Requirements ............................................................................................................................... 8
      5.6.1 General Safety Requirements ............................................................................................................. 8
6.0      TRAVEL REQUIREMENTS: .................................................................................................................... 9
7.0      SERVICES SUMMARY (SS): ................................................................................................................... 9
8.0      QUALITY ASSURANCE PERSONNEL/CONTACTS .......................................................................... 10
9.0      CONTINUATION OF ESSENTIAL SERVICES DURING CRISIS: ..................................................... 10
ATTACHMENT I -- CONTRACT DATA REQUIREMENTS LISTS (CDRLs) ............................................... 11
ATTACHMENT II -- UNFUNDED ADDITIONAL TASKING ........................................................................ 14




Page 2 of 15                                                                                                                                       Date: 25 Aug08
                                   ACRONYM LIST


A & AS         Advisory and Assistance Services
ACO            Administrative Contracting Officer
AFARS          Air Force Federal Acquisition Regulations
AFI            Air Force Instruction
AIS            Automated Information System
BLK            Block
CDRLS          Contract Data Requirements Lists
CET            Contractual Engineering Task
CFR            Code Federal Regulation
DAC            Days After Contract
DD             Department of Defense
DID            Data Item Description
DLA            Defense Logistics Agency
DOD            Department of Defense
DODI           Department of Defense Instruction
GFE            Government Furnished Equipment
GFM            Government Furnished Material
GFS            Government Furnished Software
IAW            In Accordance With
JTR            Joint Travel Regulations
LAN            Local Area Network
MIPR           Military Interdepartmental Purchase Request
N/A            Not Applicable
NSN            National Stock Number
NO             Number
OSHA           Occupational Safety and Health Administration
PARA           Paragraph
P/N            Part Number
PM             Program Manager
PMP            Program Management Plan
POM            Program Objective Memorandum
POP            Period of Performance
PR             Purchase Request
SEC            Section
SS             Services Summary
QAP            Quality Assurance Personnel
QTY            Quantity
USC            United States Code




Page 3 of 15                                                   Date: 25 Aug08
1.0     INTRODUCTION

1.1     Purpose

        The purpose of this effort is to provide advisory and assistance support services for management,
        Analyses, Evaluations, and Reporting Support to the Engineering Directorate Office, OO-ALC/ENSP.


1.2     Scope

        The scope of this CET includes analytical services necessary to support and improve tracking and
        reporting of thousands of Defense Logistics Agency (DLA) Form 339 projects which Hill AFB
        completes in support of DLA managed items. Tasks will include but are not limited to program
        analysis, process improvement, updates and improvements to databases/spreadsheets, metrics
        development, and engineering reporting associated with OO-ALC/ENSP responsibilities and workload.


1.3     Background

        DLA manages millions of items for all the military services and many other government agencies.
        However, DLA does not have engineering authority for many items which they manage. For example,
        DLA does not have technical authority for items used on Hill AFB aircraft. When DLA personnel
        determine that technical input or a technical decision is required, the DLA Product Specialists submits a
        DLA Form 339, Request for Engineering Support. The first part of this form is used to explain the
        input, decision or resolution required, the second part of this form is used for the Engineering Support
        Activity (ESA) to provide the engineering support required.

2.0     REFERENCE DOCUMENTS
        There are no reference documents that are applicable to this task order.

3.0     CONTRACTOR TASKING / REQUIREMENTS
        The scope of this CET includes Advisory and Assistance Services necessary to support and improve
        program analysis, process improvement, data collection, development of updates and improvements to
        databases/spreadsheets, metrics development & reporting, and engineering. All contracted employees
        will sign Non-Disclosure Agreements (NDA). Please see the following sections for additional
        information:

3.1     Program analysis:

        The Contractor shall perform a detailed analysis of all aspects of some of the DLA339 program.
        DLA339 Projects are worked and/or reviewed by many functions at Hill AFB such as engineers, chief
        engineers, equipment specialists, screeners, workloaders, and item managers. In addition to these
        functions, the DLA339 projects are reviewed by different levels such as working level, lead personnel
        level and management level. Contractor personnel shall work with the DLA339 Program Office to
        come up with the best and most efficient process to complete and track DLA339 projects. Contributions
        from contractor personnel will lead to optimization of processes.


Page 4 of 15                                                                                      Date: 25 Aug08
3.2     Process Improvement:

        The Contractor shall provide OO-ALC/ENSP with input to make our programs more efficient and
        effective. The contractor shall develop process workflow charts and document the current DLA339
        workflow process. The contractor shall perform a detailed analysis and work with the DLA339 program
        office to develop the best possible workflow system. Areas that require improvement include routing
        DLA339 Projects to the appropriate offices, determination and reporting of project status, and tracking
        and reporting program funds. The Contractor shall improve metrics tracked by the Government that
        show the number of errors reported by the Contractor in briefings, reports, metrics, etc. by correcting
        previous errors, finding and correcting root causes of those errors, and ensuring errors are not generated
        in those briefings, reports, metrics, etc.

3.3     Perform data collection and develop improvements:

        Data collection for this program is labor intensive because it has to be broken down in many ways; by
        office symbol, by weapons systems, by due dates, by personnel functions (program managers, engineers,
        equipment specialists, etc). The Contractor shall assist understaffed government personnel in breaking
        down this data and assist the development and improvement of spreadsheets and databases for overall
        improvement in this area. The contractor shall use systems such as Joint Engineering Data Management
        & Control System (JEDMICS), Purchase Request Process System (PRPS), and the Air Force Master
        Item Identification Data Base (D043A) to find information on air force parts including drawings,
        National Stock Numbers (NSNs), manufacturing resources, and other technical data. The contractor
        may also use the DLA339 workflow system called Product Data Management Initiative (PDMI) to
        retrieve data such as project status, due dates, completion dates, engineering authority, and hours billed
        for each project.

3.4     Metrics development and reporting:

        The Contractor shall assist managers and focal point office by collecting measurement data for DLA and
        HQ AFMC driven metrics as well as OO-ALC initiated metrics. The data collected shall be maintained and
        archived for future reference in systems controlled by OO-ALC/ENSP, in addition to being presented in formats
        such as the Metrics Performance Charts. This may require the Contractor to input the data. Assembly and
        comprehensive presentation of metrics shall be reflected by the Contractor’s corporate knowledge of
        OO-ALC requirements and business practices. The Contractor shall recommend appropriate formats for
        presenting the measurement data and shall prepare and assist in management presentations as requested.
        In conjunction with the Project Manager, the Contractor shall document the data collection and metrics
        preparation process utilizing established and ad hoc reports. The Contractor shall be required to
        participate in various weekly and monthly meetings where cost, schedule and performance status
        information will be presented by OO-ALC/ENSP.

3.5     Program Management:

        The Contractor shall provide program management assistance including planning and executing
        DLA339 program funds, creating weekly and monthly status reports broken down in various ways
        (office symbol, function, weapons systems, etc…), assisting with Research and Development
        documents, identifying and disseminating Program Objective Memorandum (POM) data; preparing
        minutes, white papers, flow-charts and briefing charts. The contractor shall provide a quarterly
        progress, status, and management report outlining such things as progress of the previous quarter, status

Page 5 of 15                                                                                          Date: 25 Aug08
        of contract milestones, resource expenditures for the project, and any issues/concerns and associated
        recommendations.

        CDRL Seq. No. A039            Contractor’s Progress, Status and Management Report

3.6     Engineering Support:

        The Contractor shall provide engineering support to OO-ALC/ENSP by performing the tasks required in
        completing a DLA Form 339 request. These tasks include locating and studying technical data available
        on DLA managed parts and making engineering recommendations with respect to locating sources for
        parts which are difficult to acquire, evaluating additional manufacturing sources, validating and
        developing Technical Data Packages and determining application criticality. The work completed by
        contractor personnel will be reviewed and approved by government personnel who have the engineering
        authority. OO-ALC/ENSP will determine which ESAs throughout the base have the most need for
        engineering support to process DLA339 forms and will matrix contractor personnel based on that
        determination.


4.0     DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE

4.1     Period of Performance

        The period of performance for this task shall be for 6 months following award.

4.2     Delivery Schedule


      Paragraph                      Description           CDRL            Due Date
CET para 3.7                Contractor’s Progress,         A039       Quarterly, 15
                            Status and Management                     working days
                            Report                                    after end of
                                                                      quarter


4.2.1   Program Management
        CDRL Sequence No. A039 Quarterly Status Report
          This report shall contain:
          Progress of the previous quarter
          Status of contract milestones
          Resource expenditures for the project
          Issues/concerns and associated recommendations

        Documentation deliverables shall be delivered in accordance with this CET, unless otherwise specified by
        the Government Program Manager.

4.3     Government Inspection and Acceptance of Deliverables



Page 6 of 15                                                                                       Date: 25 Aug08
         The Government Program Manager will have the right to reject or require correction of any deficiencies
         found in deliverables. In the event of rejection of any deliverable, the Contractor will be notified in
         writing by the Government Program Manager of the specific reasons why the deliverable was rejected.
         The Contractor shall have 30 calendar days to correct the rejected deliverable and resubmit to the
         Government Program Manager for re-inspection. If no comments are provided within 30 calendar days
         of deliverable receipt, the deliverable will be deemed to have been accepted by the Government.

5.0     SPECIAL CONSIDERATIONS

5.1     Security

        5.1.1 Contractor personnel shall not release or remove system documentation, data, or reports
        generated by or through use of Government systems. All requests for information shall be forwarded to
        OO-ALC/ENSP.

        5.1.2 The efforts required for this task are expected to be UNCLASSIFIED and should not require the
        contract personnel to obtain a security clearance. However, if the tasking performance requires access
        to classified data, a security clearance of SECRET will be required for all personnel having access to the
        classified data and a DD Form 254 will be submitted.

        5.1.3 The Government Program Manager will assist contractor personnel in processing the necessary
        DoD forms to obtain base or area badges for access to Government facilities.

        5.1.4 The contractor shall not divulge any information regarding files, data, processing
        activities/functions, user ID's, passwords, or other knowledge that may be gained, to anyone who is not
        authorized to have access to such information. Contractor personnel shall abide by all Government
        rules, procedures, and standard of conduct. Contractors requiring access to Government Automated
        Information Systems (AIS) shall have background investigations and security awareness training
        completed, after task order award but prior to AIS access. When the period of performance is complete
        or and contractor personnel leave work on this project they will have 5 working days to terminate all
        their network user account and to return all access cards and base identification badges.

5.2     Access to Facilities and Property

        Access to Government facilities is limited. Therefore, the contractor shall coordinate required
        access/usage times and dates through OO-ALC/ENSP at least fifteen working days prior to the need
        date. Control of the facilities shall remain with the Government.

5.3     Government Furnished Equipment, Materials, and Software

        Not Applicable.

5.4     Government Provided Office Space

        Services for this effort shall be performed during OO-ALC/EN working hours. The Government shall
        furnish office space, desk, chair, file cabinets, bookcases, telephone, e-mail, and Internet access for up to
        one person in building 1225. The Government shall furnish a computer with Windows and Microsoft
        Office, and Microsoft Project software, and a connection to a printer on the local area network (LAN). At
Page 7 of 15                                                                                         Date: 25 Aug08
        building 1225 the contractor shall locate up to two contractor personnel in the OO-ALC/ENSP office in
        direct support of this CET, as required by OO-ALC/ENSP.

5.5     Government Program and Contract Management

        5.5.1 Government Program Management

        OO-ALC/ENSP will provide the Government Program Manager for this Task Order. The Government
        Program Manager will provide the contractor access to all technical data required to perform approved
        tasking. Only the Government Program Manager has authority to review and approve contract
        deliverables (see paragraph 4.3).


        5.5.2 Government Contract Management

        Responsibility for contracting activities rests solely with the Government Contracting Officer. No
        conversation, recommendations, or direction, whether given directly by, or implied by Government
        personnel, that will affect the scope, schedule, or price of the program covered by this CET, shall be
        acted upon by the contractor unless specifically approved by the Government Contracting Officer.


5.6     Safety Requirements

        5.6.1 General Safety Requirements

        5.6.1.1 The contractor shall comply with all safety provisions, e.g., technical specifications, technical
        publications, Federal Occupational Safety and Health Standards (Title 29 CFR. Part 1910). If there is
        no applicable Occupational Safety and Health Administration (OSHA) standard, use other applicable
        nationally recognized sources of safety, health, and fire prevention standards referenced in the work
        requirements of this contract.

        5.6.1.2 The contractor shall protect Government property to prevent damage during the period of time
        the property is in the possession of the contractor. The contractor shall report promptly to the
        Administrative Contracting Officer (ACO) all available facts relating to each instance of damage to
        Government property.

        5.6.1.3 When a major mishap ($10,000 or more) involving Government property occurs, the contractor
        shall immediately secure the accident scene and the damaged item until released by the accident
        investigative authority as designated by the contracting OO-ALC/ENRA Safety Office. Such release
        shall be accomplished by the ACO.

        5.6.1.4 If the Government elects to conduct an investigation of the accident, the contractor shall
        cooperate fully and assist Government personnel until the investigation is completed.

        5.6.1.5 The contractor shall include a clause in each of its subcontracts requiring subcontractor
        cooperation and assistance in accident reporting and investigation.



Page 8 of 15                                                                                      Date: 25 Aug08
6.0     TRAVEL REQUIREMENTS:

        No travel is anticipated with this task order.


7.0     SERVICES SUMMARY (SS):

Services Summary
  Performance Objective          CET      Performance Threshold                                     Remedy
                                 Para.
  Reduce reported errors         3.2      The number of errors is reduced or maintained each        Provide root cause
                                          month from the initial baseline of 10 errors to no more   analysis for errors
                                          than 2 errors over the basic performance period.          and correct them
                                                                                                    within 10 calendar
                                                                                                    days.
  Perform data collection and 3.3         Data collection completed on time100% of the time.        Within 10 calendar
  develop improvements to                                                                           days submit a get
  databases and spreadsheets.                                                                       well plan at no
                                                                                                    additional cost to the
                                                                                                    government.
  Perform data collection and 3.3         Data collection completed with only three minor errors    Discrepancy will be
  develop improvements to                 with zero errors after correction of initial government   sent back for
  databases and spreadsheets.             review comments.                                          correction within 10
                                                                                                    calendar days and
                                                                                                    shall be corrected and
                                                                                                    returned within 1
                                                                                                    business day at no
                                                                                                    additional cost to the
                                                                                                    government.
  Metrics development and        3.4      Data collection completed on time100% of the time.        Government program
  reporting.                                                                                        manager will notify
                                                                                                    contractor. Within 10
                                                                                                    calendar days
                                                                                                    Contractor shall
                                                                                                    submit a completed
                                                                                                    get well plan.
  Metrics development and        3.4      Data collection completed with only three minor errors    Government program
  reporting.                              with zero errors after correction of initial government   manager will notify
                                          review comments.                                          Contractor.
                                                                                                    Contractor shall
                                                                                                    provide corrected
                                                                                                    report within 10
                                                                                                    calendar days at no
                                                                                                    additional cost to the
                                                                                                    government.
  Program Management Report      3.5,     Complete with no more than 2 minor errors.                Plan will be sent back
                                 and                                                                and the Contractor
                                 4.2                                                                shall provide a
                                                                                                    corrected plan
                                                                                                    within30 calendar
                                                                                                    days with no
Page 9 of 15                                                                                          Date: 25 Aug08
                                                                                              additional cost/fee

8.0     QUALITY ASSURANCE PERSONNEL/CONTACTS

The overall program management (PM) responsibilities for this task order resides with the following office:

         OO-ALC/ENSP
         6051 Gum Lane
         Building Number 1225
         Hill AFB, Utah 84056
         (801) 586-4927

The contractor will be notified by letter at time of award of the Primary and Alternate QAPs assigned to
this task order.

9.0     CONTINUATION OF ESSENTIAL SERVICES DURING CRISIS:

         IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.




Page 10 of 15                                                                                   Date: 25 Aug08
 ATTACHMENT I -- CONTRACT DATA REQUIREMENTS LISTS (CDRLs)



                 DESIGN AND ENGINEERING SUPPORT PROGRAM (DESP)

                         CONTRACTUAL ENGINEERING TASK (CET)

   Advisory and Assistance Services; Analyses, Evaluations and Reporting Support for the DLA339 Program
                                                   Office




                                              19 July 2008




                                               Prepared by:

                                             Jose M. Garcia
                                       6051 Gum Lane, Bldg. 1225
                                            (801) 586-4927




Page 11 of 15                                                                              Date: 25 Aug08
                      Paragraph            Description     CDRL        Due Date
                CET para 3.7      Contractor’s Progress,   A039   Quarterly, 15
                                  Status and Management           working days
                                  Report                          after end of
                                                                  quarter




Page 12 of 15                                                                     Date: 25 Aug08
                               CONTRACT DATA REQUIREMENTS LIST                                                                                                                                 Form Approved
                                                                                                                                                                                               CMB No. 0704-0188

 Public reporting burden for this collection of information is estimated to average 220 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
 completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to Department of Defense,
 Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 222202-2302, and to the Office of Management and Budget, Paperwork Reduction Project
 (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract. PR No. listed in Block E.

 A. Contract Line Item No. 0018                                                        B. Exhibit      A                                          C. Category ADMN

 D. System/Item          DLA339 A&AS Support                                                                                           E. Contract/PR NO.                                      F. Contractor Unknown

 1. Data Item No. A039                  2. Title of Data Item        Status Report                                                                                                             3. Subtitle N/A

 4. Authority (Data Acquisition Document No.) DI-ADMN-81249A/T                                 BLK 16                                  5. Contract Reference CET para: 3.6                    6. Requiring Office 84
                                                                                                                                                                                              CBSG/502 CBSS
 7. DD 250 Req              9. Dist Statement Required                           10. Frequency                    12. Date of First Submission                                   14. Distribution BLK 16

       DD
                                                                                 QRTLY                                 BLK 16

 8. APP Code                                    D                                11. As of Date                   13. Date of Subsequent Submission                                 a. Addressee            b. Copies


                                                                                           N/A                                  BLK 16                                                                                          Final
                                                                                                                                                                                                            Draft
                                                                                                                                                                                                                        Reg         Repro

16. REMARKS : CHANGES TO OFFICE SYMBOLS, WHEN NECESSARY, SHALL BE MADE BY LETTER THROUGH THE                                                                                                                                1       2

CO/ACO WITHOUT REVISION TO THIS CDRL
   Blocks 11, 12 and 13 shall be completed according to the SOW Para 7.
(4) Contractor format is acceptable

  Block 14 - 1 copy of each transmittal letter without the deliverable shall be
  provided to the contracting office (DISA/D44/CO) and the COR (DISA/D74/COR)



       
       
       
       
       

       Blocks 12 & 13: First submission 15 working days after the initial 3months after contract award. Subsequenst submission 15 days after
                        the end of each additional quarter.

Document submission shall be made in MS Word or PDF format to 84 CBSG/502 CBSS; 6012 Fir Ave, Hill AFB, UT 84056




                                                                                                                                                                                 15. TOTAL                              1           2


                                                                                         H. 3 August                                                                                                   J.
 G. PREPARED BY            Jose Garcia, Program Manager                                                             I. APPROVED BY Maj              Robert K Filbey
                                                                                         2008




Page 13 of 15                                                                                                                                                                                            Date: 25 Aug08
                ATTACHMENT II -- UNFUNDED ADDITIONAL TASKING



                  DESIGN AND ENGINEERING SUPPORT PROGRAM (DESP)

                         CONTRACTUAL ENGINEERING TASK (CET)


   Advisory and Assistance Services; Analyses, Evaluations and Reporting Support for the DLA339 Program
                                                   Office




                                             25 August 2008




                                               Prepared by:

                                             Jose M. Garcia
                                       6051 Gum Lane, Bldg. 1225
                                            (801) 586-4927




Page 14 of 15                                                                              Date: 25 Aug08
The following additional tasks may be added to this CET as additional funding is made available and at the
written direction of the Government Contracting Officer:

Option Period 1

  Extend Support for an additional 6 months (Unfunded)

  The contractor will provide the support delineated in CET Sections 1.0 through 9.0 for six additional months
  after completion of basic.

Option Period 2

  Extend Support for an additional 6 months (Unfunded)

  The contractor will provide the support delineated in CET Sections 1.0 through 9.0 for six additional months
  after completion of Option 1.

Option Period 3

  Extend Support for an additional 6 months (Unfunded)

  The contractor will provide the support delineated in CET Sections 1.0 through 9.0 for six additional months
  after completion of Option 2.

Option Period 4

  Extend Support for an additional 6 months (Unfunded)

  The contractor will provide the support delineated in CET Sections 1.0 through 9.0 for six additional months
  after completion of Option 3.

Option Period 5

  Extend Support for an additional 6 months (Unfunded)

  The contractor will provide the support delineated in CET Sections 1.0 through 9.0 for six additional months
  after completion of Option 4.

Option Period 6

  Extend Support for an additional 6 months (Unfunded)

  The contractor will provide the support delineated in CET Sections 1.0 through 9.0 for six additional months
  after completion of Option 5.




Page 15 of 15                                                                                   Date: 25 Aug08

				
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