Community Safety Fund Grants by VI802W


									Community Safety Fund Grants
2012 Application Guidelines

    Grants Overview
    The Community Safety Fund grants fund local crime prevention projects across Victoria and
    enable communities to identify and implement locally based crime prevention solutions.

    The Fund provides one-off grants of up to $10,000 for community groups and organisations, and
    local government to support effective crime prevention initiatives within local communities.

    For further information, visit the Department of Justice (DOJ) website:

    Applications close 5:00 pm Friday 31 August 2012.

   Application & Assessment Process
    1. Applications must be submitted online via the DOJ website:

    2. Applications close 5:00pm Friday 31 August 2012.

    3. Applications are assessed for eligibility and against the assessment criteria.

    4. Recommendations for funding are made to the Minister for Crime Prevention for approval.

    5. Applicants are advised of application outcomes (expected within three months of
       applications closing, subject to the number of applications received).

    6. The Department of Justice enters into Funding Agreements with successful applicants.
                          Community Safety Fund: 2012 Application Guidelines

Community Crime Prevention Overview
Action on community crime prevention and community safety initiatives are high priorities for the
Victorian Government. The 2011–12 Victorian State Budget included funding over four years to
deliver a Community Crime Prevention Program.

In addition to these grants, the Community Crime Prevention Program includes:
       Public Safety Infrastructure Fund Grants
       Reducing Violence against Women and their Children Grants
       Graffiti Prevention and Removal Grants.

Further information about the Community Crime Prevention Program is available from the
Department of Justice (DOJ) website:

What is Crime Prevention?
Crime prevention involves activities that seek to prevent crime and offending before it occurs.
It includes activities focused on fear of crime.

Some crime prevention activities focus on people. This includes initiatives aimed at potential
offenders or potential victims of crime that seek to address underlying causes of crime and
victimisation. This is often called people-focused or social crime prevention.

Other crime prevention activities focus on places. These activities seek to reduce the opportunity
for crime to occur or to increase the risks of being caught. This can include activities such as
improving security or changing the physical environment to make it harder to commit crime. This is
often called place-based or environmental crime prevention. Environmental crime prevention also
increases feelings of safety and confidence within communities.

Crime prevention activities can also focus on a combination of people and places.

Each of these types of crime prevention is important.

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                        Community Safety Fund: 2012 Application Guidelines

Grant Objectives
The Victorian Government recognises that communities are best placed to identify local crime
problems and appropriate responses. The Community Safety Fund grants provide additional
resources for local communities to support practical and locally relevant crime prevention solutions.

The objectives of the Community Safety Fund grants are to:
      help prevent crime in communities
      assist people to feel safer in their communities
      increase knowledge in local communities about how to identify and best address local
       crime problems
      encourage the development of local partnerships to address local crime issues
      enable communities to address local crime issues through local crime prevention solutions.

Organisation Eligibility
An organisation is eligible to apply for a grant, if it is one of the following:
      a not-for-profit organisation that is an incorporated body, a cooperative or an association
       (including business associations) * or
       a registered school, TAFE institute, university with a TAFE division or university
        (educational institutions) **or
       a Victorian council.

Please Note:
   *   Neighbourhood Watch groups must seek approval to carry out their proposed project from
       the board of Neighbourhood Watch Victoria Inc. Written evidence of the Board’s approval
       must be included as an attachment with applications.
   ** An educational institution may only apply for grant funding for projects that do not include
       security infrastructure, with the exception of secure bike sheds or fencing for a discrete
       area such as a school vegetable garden.

The following entities are ineligible to apply for a grant:
        state or federal government bodies or statutory authorities
       unincorporated organisations
       individuals
       political organisations.

Non-compliance with previous DOJ or other Victorian Government funding agreements may affect
an applicant’s eligibility to access funding under the Community Safety Fund grants.

Information for Unincorporated Organisations
An unincorporated organisation may access grants if an eligible organisation applies on its behalf.
The eligible organisation which submits the application takes full legal and financial responsibility
for the project, and is required to enter into a Funding Agreement with DOJ. Grant funds are paid
directly to the eligible organisation that submitted the application. Find more information about
incorporated organisations auspicing unincorporated organisations at

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                         Community Safety Fund: 2012 Application Guidelines

Project Eligibility
To be eligible for grant funding, projects must identify and seek to address a particular crime
prevention issue within the applicant’s local community.

To be eligible for funding, an applicant does not have to show that crime has previously occurred.
What is important is that an application can demonstrate there is an identified crime prevention
issue and how the project will address this.

Examples of eligible crime prevention projects include, but are not limited to:
       crime prevention awareness and education activities
       installation of security equipment such as locks, security lighting, alarms, security screens,
        fencing and secure storage
       design initiatives such as improving lighting to encourage community use of public spaces
       activities supporting communities to work together to identify crime prevention priorities
        and solutions
       initiatives for people at risk of offending.

Applications that are ineligible and will not be funded include:
       projects that are not community crime prevention focused, such as road/traffic safety,
        water safety, child safety or Occupational Health and Safety projects
       activities that are the primary focus or responsibility of other government programs
       CCTV and small security camera projects (including any security alarm system which has
        a CCTV or small camera component)
       graffiti prevention or removal projects – applications should be made by Victorian councils
        under the 2012–13 Graffiti Prevention and Removal Grants
       applications from educational institutions relating to security infrastructure projects except
        as noted on page 3 of the Guidelines
       applications received after the advertised closing date and time
       applications seeking more than $10,000 for any one project
       applications that seek funding for projects that have already started or been completed
       applications for security infrastructure for buildings that do not currently exist
       projects that cannot be completed by 31 May 2013
       projects that require ongoing funding.

Project Budget
The budget needs to include all financial and in-kind contributions (including the grant you are
requesting and key expenditure items related to the project).

If you ARE GST registered, DO NOT include GST in your estimates. Any grant payment will add
and include GST.

If you ARE NOT GST registered, include GST in your estimates. Any grant payment will not add
and include GST.

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                        Community Safety Fund: 2012 Application Guidelines

Assessment Criteria
Community Safety Fund grants are competitive and may have many applicants for the funding
available. Eligible applications will be assessed using the following criteria.

Weightings in percentage are provided as a guide to the relative importance of each criterion in the
assessment process.

 1:   Why is this project needed?                                                              30%
  The application:
   describes an existing or potential crime prevention problem/issue
   demonstrates genuine need by including relevant local information and evidence.

 2:   What will the project achieve?                                                           30%
  The application:
   explains what the project will achieve and how this supports at least one of the objectives of
    this Grant program
   explains why the proposed solution is the best way of addressing the identified crime
    prevention problem/issue
   describes how the project will be monitored and reviewed to show whether or not it is

 3:   How will the project be delivered?                                                       20%
  The application:
   demonstrates a clear approach to undertaking the project and outlines key tasks and time-
   demonstrates value-for-money and is supported by a quote or cost estimate
   confirms the project is ready to commence upon approval.

 4:   Who is involved?                                                                         20%
  The application:
   demonstrates consultation with people/groups with an interest in what the project will achieve
   outlines the ability of the organisation to deliver the project.

In determining the recommended successful applications, DOJ will consider the need to promote
diversity in project types and locations across the state. Consideration may also be given to
whether an organisation has previously received a Community Crime Prevention Program grant.

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                         Community Safety Fund: 2012 Application Guidelines

Grant Management Responsibilities
Funding Agreement
Once projects have been approved for funding by the Minister for Crime Prevention, DOJ will
prepare a Funding Agreement that includes a standard set of Terms and Conditions, and project-
specific obligations for funding and reporting requirements.

Grant Recipient Responsibilities
Grant recipients will be responsible for:
       entering into a Funding Agreement with DOJ within no more than four weeks of the date of
        the funding offer, and complying with the Funding Agreement. A copy of the Draft Funding
        Agreement is available at The Funding Agreement will be
        tailored to each successful application, based on the project information provided by the
        applicant, any additional information that is sought, and any amendments negotiated
       ensuring the project adheres to all Occupational Health and Safety regulations and other
        applicable laws
       ensuring appropriate arrangements are in place to sustain the project and its outcomes.

Department of Justice Responsibilities
DOJ is responsible for:
       preparing Funding Agreements
       monitoring funded initiatives and ensuring they are implemented in accordance with
        Funding Agreements
       supporting recipients with their reporting requirements under the Funding Agreements
       ensuring prompt payment of invoices once reporting requirements are met.

Payment Processes
Upon receipt of a signed Funding Agreement and a suitable invoice from a grant recipient, DOJ will
generally pay an amount that is equal to 90% of the total grant funding. The final 10% of the total
grant will be paid in arrears upon evidence of satisfactory completion of the funded project.

Resources & Further Information
Additional resources that may assist you in applying for a grant are available on the DOJ website
( including:
       Project Examples
       Frequently Asked Questions
       Crime Prevention Project Management Tips.

If you have any questions about the Community Safety Fund grants, please contact the DOJ
Community Crime Prevention Unit by email:

If you experience technical difficulties while writing, saving or submitting your application, please
contact SmartyGrants Support by phone (03) 9320 6888 or email:

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