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									 Activity Reporting

Lead partner and partner seminar
      Sundsvall, Sweden
       6th February 2009

         Maxi Nachtigall
Information & Publicity Requirements

         Lead Partner and Partner Seminar
      5-6 February 2009 – Sundsvall, Sweden

                 Kirsti Mijnhijmer
     Project      National            Proj partner:     Lead Partner:
    partner:      controller:       -Certificate of
Statement of         First level    Expenditure +        - Progress
Expenditure +         control       FLC checklist +         report
Documentation     -Certificate of   transaction list
+ Partner         Expenditure       + Partner
activity report   -FLC checklist    activity report

                                                       -Progress report:
                                                       - Activity report
                                                       - Project Claim
                                                       - Certificates of
                                                       - Summary of COEs
                                                       - FLC-checklists

     Why to report?

Monitoring of
                Guarantee        Continous
project by                                           Cross-check
                satisfactory     measurement and                            Information and
                                                     project application/
- PMC           project          quantifiaction of                          knowledge to
                                                     decision vs
- MA            implementation   project outputs                            broader public
- Secretariat
What to report?
   Activity Report template on www.northernperiphery.eu (template launch
    1 September 2008)

   9 Sections:
      General information
      Project Activities and Performance
      Project Indicators
      Project Financial Information
      Project Management and Partnership Dynamics
      Horizontal Principles
      Project Communication
      Other changes (partnership, target area, indicators)
      Additional information
Section 1
General Information

   Project title
   Acronym and Duration
   Priority and Target Area
   Partnership information
      Based on the information from the application
      Note: Changes need prior approval by the Secretariat
            Lead partner’s written request to Secretariat by mail
Section 2
Project activities and performance
    Executive summary of the reporting period (last 6 months)
       Progress on project implementation
       Overview on project activities
       Information on outputs achieved so far with focus on products and services

    Project activities
       Highlights of the project implementation activities
       Inter linkage of WPs

    Description WP structure and WP activities
       Accumulatively
       Chronologically
       In comparison to approved application
       Results
       All WPs
Section 2
Project activities and performance
   Change of activities in comparison to approved application
      Any activity changes need pre-approval by Secretariat
      Justification of the change and impact on implementation of project
      1 request for change per year

   Project outcomes
      Overall description of project implementation process
      Status of development of products and services (outcomes so far, compared with
         objectives set out in application)
      Description of innovative features of developed products and services

   Transnational impact
      Could the product/ service being transferred to other countries
      How does it make a difference across the region
      Organisational learning?
      Added value of the adopted transnational approach
Section 3
Project Indicators
    General indicators based on indicators outlined in application and decision

    Priority specific indicators
       Activity
       Output
       Result

    Additional project indicators

    Project activity and outcome performance
       Analysis of project activity and outcome performance in relation to:
                   Indicators
                   Time plan
                   Budget
Section 4:
Project Financial Information
   Analysis of the financial performance in comparison to approved total budget
      Underspendings/ Overspendings/ Unexpected expenditures
      % of budget spent vs. % of time spent according to project plan
      Will the project keep spending targets and still achieve outputs

   Good value for money
      Analysis of the financial performance
      Could have been more achieved with the same inputs of money or could same
       outcomes have been achieved with reduced financial inputs? Efficient use of
       the budget
      Cross referring to the financial report

   Budget changes
      Justification for the change
      Description of impact of changes for the project implementation
      1 request for change per year
Section 5:
Project management and Partnership dynamics
   Analysis of Project Management dynamics
      Arrangements that were used to implement the project, involved partners
      List of issues discussed
      List of decisions taken
      Description of impact of decision on project implementation

   Dynamics in the project partnership
      Advantages of the transnational partnership approach
      Challenges of international cooperation in transnational setting

   Project cooperation/ Synergies with other projects
      Concrete cooperation activities
Section 6:
Horizontal Principles
   Equal Opportunities – concrete steps and activities
      Gender: provision of day care for children during partner meetings
      Age: Special tailored staff recruitment plan for young employees
      Social: Special employment plan for indigenous people

   Sustainable Development – concrete steps and activities
      Implementation of Sustainable impact assessment tool for resource use
      Minimized travel plan for meetings – ICT solutions, use of environmental
       friendly transportation, voluntary carbon offset
      Corporate Social Responsibility (CSR) plan
      Transnational/ shared use of rescue equipment
Section 7:
Project Communication
   Indicating number of tools/ methods of external and internal
    communication used/ realised in the project implementation
      Mandatory communication measures
      Based on an communication indicator list
      Accumulatively

   Summary of Communication activities
      Analysis of activities performed to ensure that project outcomes are
       publicised – status/ evaluation of success of implementation of project
       communication plan
      Are minimum requirements met within first 6 months
      How does the project ensure transnational dissemination
Section 8: Changes in project partnership,
indicators and other changes

   Additional changes in comparison to the approved application/ to the
   All changes require pre-approval by Secretariat:
      Partnership
      Target area
      Indicators
      Duration
      Work package structure
Section 9: Additional information
   Feedback and Suggestions
      To NPP bodies/ the programme
      Background for evaluation activities in the programme

   Overview on other documents requested
      Project claim
      Certificates of expenditure
      Summary of certificates of expenditure
      FLC checklist
      Examples of information/ dissemination material
Processing of Activity Report

   Please send the Activity report as part of the Progress report
    together with other required documents to:

                Northern Periphery Programme Secretariat
                      Att.: Responsible Desk Officer
                            Strandgade 91, 4.Sal
                         DK-1401 Copenhagen-K

      and per email: responsible.deskofficer@northernperiphery.eu
No report – No money!!!
Thank you for
your attention

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