The College of William and Mary

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					                              The College of William and Mary
                                 Bank of America Visa Payment Form
                                          INSTRUCTIONS


The Bank of America (BOA) Visa Payment Form is a combination of the coversheet and the purchases log.
Step by step instructions for completing the form are included below.

   1. Complete the BOA Visa payment form
   2. Attached original statement.
   3. Attached original receipts for all purchases made for: Rental Car, lodging, and meal purchases.
   4. Meal purchases must include number of participants, per diem rate, average cost per participant,
      type of meal consumed, and business purpose.
   5. Forward to Accounts Payable for processing before the deadline.

Field Instructions

Department                       Enter the name of the department
Cardholder’s Name                Enter the name of the BOA Visa Cardholder
Card Number                      Enter the BOA Visa card number
Statement Closing Date           Enter the closing date for the BOA statement being paid.
Cardholder’s Signature           Cardholder must sign here
Banner Account Distribution      Enter the Banner Index number and the Banner account number
                                 and the amount that will be charged to the budget for the items or
                                 services on the invoice.


Purchases Log. For each item purchased during this statement period, you must complete the required
fields below. If additional space is needed, use the Bank of America Visa Purchases Log Continuation
Sheet.

Purchase Date                    Enter the date that the item was purchased
Vendor                           Enter the name of the vendor/store where the item was purchased
Item Description                 Enter a brief description of the item purchased
Index                            Enter the Banner Index Number
Account                          Enter the Banner Account Number
Amount                           Enter the amount charged for the item
Approval                         The Payment Form must include the original signature of person who
                                 has approval authority for the index being charged.




                                                                                       Revised: July 2009
                                                                                                   Page 1

				
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