Annual Report of Alfreton Town Council by 15kX36D

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									      ANNUAL REPORT
             OF
  ALFRETON TOWN COUNCIL




PRESENTED BY THE TOWN MAYOR
COUNCILLOR ALAN RICHARDSON




        17TH MAY 2011




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Annual Report of Alfreton Town Council – May 2011

NUMBER OF MEETINGS AND ATTENDANCE AT MEETINGS:


Alfreton Town Council met on 11 occasions last year.
Alfreton Town Council was served by the Executive and Planning Committees


Attendance was as follows:
                     No. of meetings    Possible           Actual member      Percentage
                                        member             attendances        attendance level
                                        attendances
Full Council               11                  160               108                 67%
Executive                    6                 48                 44                 91%
Committee
Planning                     1                  8                  5                 62%
Committee
OVERALL                    18                  216               157                 72%


Alfreton Town Council also has membership of the following outside bodies:
                     Pubwatch
                     ACTS
                     Alfreton Shopmobility
                     Amber Valley Access
                     Alfreton & District Heritage Trust


‘QUALITY PARISH’ STATUS
Alfreton Town Council was successful in renewing its bid for ‘Quality Parish` Status in June
2010.


LIAISON WITH ALFRETON POLICE
Alfreton Town Council considers it important to maintain a regular contact with Alfreton Police.
Representatives from the police are invited to attend each meeting of the Town Council. The
Town Council has arranged with Alfreton Police to hold an Annual Police Liaison Meeting.
Alfreton Town Council would like to take this opportunity to thank Inspector Richard Smith and
his Officers for their work in Alfreton. There are regular meetings between Beat Officers from
the Safer Neighbourhood Team and Officers of the Town Council. The Town Council has
supported the Safer Neighbourhood Team`s Cycling Project with young people.




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CUSTOMER CARE
Alfreton Town Council has a Customer Care Policy:


ACCESSIBILITY AND COMMUNICATIONS
Newsletter – ‘cATCh UP’.
As part of its commitment to communicate with residents, Alfreton Town Council publishes
Newsletters each year. The Newsletter is called cATCh UP’. The Newsletters give information
of Alfreton Town Council’s activities and give contact details for Town Councillors and for the
Town Clerk’s Office.
Public participation
A period of 15 minutes at the start of each full Alfreton Town Council meeting is dedicated to
public participation.
There are some rules for participation at Council meetings. They are designed to be
straightforward, simple and fair but allow business to proceed in a fair and orderly manner.
Questioners must be on the Electoral Register for the Town of Alfreton.
Access
Alfreton Town Council, as a service provider, is keen to ensure that its services are available
to all residents and visitors to the Town and it has carried out extensive work to the facilities at
Alfreton House to comply with the Disability Discrimination Act.


PLANNING AND LICENSING MATTERS
Alfreton Town Council has a Planning Committee, which considered         57 Planning Applications
in the Town and passed on representations to Amber Valley Borough Council, the Planning
Authority. The Planning Committee is keen to ensure the growth of Alfreton as a vibrant
shopping and residential town without compromising the quality of life of residents or the
historical and conservation needs


FINANCIAL MATTERS
In 2010/11 Alfreton Town Council had reserves of £88715
The Town Council had an income of £166519
Made up as follows:
Precept                                              129536
Income from Alfreton House                           23578
Re-instated Cheque                                   797
VAT refund                                           7132
Income from Allotments                               588
Civic Dinner                                         1440
Christmas Event                                      2000
Mayor`s Charity                                      600




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Administration                                    30
Christmas Lights                                  818


In the last year Alfreton Town Council spent £166337
On the following
Staffing costs                                    59623
Admin, Furniture, Equipment, Telephones           14532
Mayor’s allowance                                 6690
Alfreton House ,Properties /                      26389
Utilities/Allotments
Environmental Matters and Christmas Lights        30061
Grants and Sponsorship                            14490
Motor vehicle                                     730
VAT                                               9721
Newsletter and Website                            1523
Nitro Visit                                       940
Special Events                                    1038
Mayor`s Charity                                   600
Which leaves reserves of £88897 transferred to the next financial year.
The Town Council has no borrowings.


GRANTS
Using its Powers of Wellbeing, the Town Council has awarded, in 2010-2011, grants to: -
Notts and Derbys Border Youth League              850.00
Alfreton Cricket Club                             1500.00
Party in the Park                                 1600.00
Alfreton Swimming Club                            500.00
Alfreton Shopmobility                             500.00
Grange Street Outdoor Bowls Club                  800.00
Alfreton Male Voice Choir                         250.00
Remembrance Sunday                                90.00
DUWC                                              3000.00
Amber Athletic FC                                 300.00
Alfreton Community Association                    900.00
Derbyshire Constabulary                           800.00
Amber Valley Access                               100.00
A.D.A.S.C.                                        800.00
TOTAL                                             11990.00




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A simple form is available for organisations, which outlines the information applicants are
required to give in applying for a grant.


The Town Council has also sponsored Alfreton Football Club and would like to congratulate
the club on its promotion to the Conference.


STAFFING
Staffing levels
The Town Council employs the following staff:
Town Clerk (Part time)
Assistant Town Clerk (Part time)
Office Assistant (Part time)
Garden and Maintenance Operative (Full time)
Office Cleaner (Part time).


Office Availability
In a Newsletter article Alfreton Town Council has informed members of the public how to
contact Alfreton Town Council with the following information:
Alfreton Town Council’s offices are located in Room 12, Alfreton House, High Street, Alfreton
DE55 7HH. The offices are staffed between 9-00 am and 12-30 pm Tuesday to Thursday, if
you have a query you can call in to the office between these hours, no appointment
necessary or you can write to us at the above address, we pride ourselves in answering
correspondence speedily.
If you would prefer to ring our telephone number is 01773 520032 or e-mail us on
alfretontc@aol.com.
The Office staff are:
David Holmes, Town Clerk
Sheila Gent, Assistant Town Clerk
Sharon Bidwell, Office Assistant

Website
The Town Council has a website which can be accessed at www.alfretontowncouncil.co.uk

ALFRETON STATION AND TRAIN SERVICES THROUGH ALFRETON
Alfreton Town Council has continued to take a monitoring role with regard to the Station.
There has been correspondence regarding disabled access at Alfreton Station, The Town
Council has, in partnership with East Midland Trains, installed two flower planters on the
station platform to help enhance the station`s ambience for rail users and encourage visitors
to the Town.




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ALFRETON BUS STATION.
Alfreton Town Council is responsible for the sweeping of the bus station, which is carried out
by the Town Council’s Garden and Maintenance Operative; contractors undertake the
specialist cleaning, the Town Council meets these costs.


TOUR OF THE TOWN
On Tuesday 6th July 2010 the Town Council toured the Town to monitor facilities and
environmental areas. Local residents were invited to participate and meet with Councillors as
they toured the Town and give their input. This resulted in issues being raised by residents
from the Watchorn area. A Public Meeting was called by Alfreton Town Council and
representatives from Derbyshire County Council and Amber Valley Borough Council were
invited to attend to address the issues raised by the residents.
There was a set of objectives shown in the Tour of the Town report together with appropriate
timescales. This document has received positive comments from Alfreton Town Council’s
partners.


PROPERTIES:
Alfreton House
Alfreton Town Council is responsible for the maintenance and management of Alfreton
House, the oldest property in Alfreton. The running of a building of that age places a large
financial and management burden on the Town Council. The building houses Alfreton Town
Council’s offices and provides the accommodation for all Town Council meetings. The other
rooms are let to commercial tenants or charitable or voluntary bodies. Alfreton Town Council
has a policy of letting out a meeting room at an affordable cost.


War Memorial
Alfreton Town Council has responsibility for the War Memorial site on King Street and has
installed bollards to prevent vehicles parking on the site. The Town Council is looking into the
feasibility of lighting the War Memorial.


House of Confinement.
Alfreton Town Council has responsibility for the area of land adjacent to the House of
Confinement on King Street. In March 2011 the Town Council undertook refurbishment of this
area with new paving,a raised bed planted with roses and new seating . An interpretation
board is also to be installed.


ALFRETON SHOPMOBILTY
The Town Council has continued to support Alfreton Shopmobility ensuring that the service is
not lost from the town of Alfreton for its users




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ALLOTMENTS
Alfreton Town Council is the owner of 4 Allotment Sites. They are under the management of
individual allotment associations. Alfreton Town Council will continue to support those
associations so that they can offer allotments at reasonable rent.


SUMMER AND WINTER PLANTING SCHEMES
The Town Council has provided and maintained planting schemes throughout the Town,
particularly in Alfreton House Grounds. Planters are in place at Alfreton Railway Station,
Alfreton Grange Arts College and opposite the Watchorn Church on Derby Road. There will
be schemes again during this financial year.
The Town Council is currently looking at ways to enhance the entrances to Alfreton on Derby
Road, Chesterfield Road, Mansfield Road and Nottingham Road.


CHRISTMAS LIGHTS
In 2010 the Town once again had an attractive set of Christmas Lights including a traditional
Christmas tree with a modern lighting display and a modern artificial ChristmasTree which
proved popular with visitors to the Town and enhanced the Christmas experience in Alfreton.
The nativity crib is very popular with people of all ages.


STANDING ORDERS AND FINANCIAL REGULATIONS
                                                             th
Officers carried out a Financial Risk Assessment on 30 March 2011


VILLAGE GREENS
The Town Council is working to protect Town Greens and negotiations with Amber Valley
Housing are continuing.


ALFRETON COMMUNITY ASSOCIATION
The Town Council has continued to support the Alfreton Community Association.


HONOURING THE MERCIAN REGIMENT
      st
On 21 January 2011 Alfreton Town Council, on behalf of the people of Alfreton, presented a
                                            nd
scroll to the Commanding Officer of the 2        Batallion the Mercian Regiment (Worcesters and
Foresters) to honour the work and sacrifice of our county infantry regiment and all British
forces particularly those serving in Afganhistan.




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COUNCIL MEMBERS
COUNCILLOR          ADDRESS                        TELEPHONE NO
Mrs M Bennett       11 Birch Close Alfreton DE55   01773 834414
                    7ET
Mrs P Bennett       54 Ellesmere Avenue            01773 835867
                    Alfreton DE55 7HW
J Brown             7 Meadow Court Priory Road     01773 835140
                    Alfreton DE55 7JF
B.D. Cantrill       24 North Street Alfreton       01773 833460
                    DE55 7FZ
Mrs G Dolman        47 Alfred Street Alfreton      01773 835065
                    DE55 7JD
Mrs P Holmes        8 Pease Close Alfreton DE55    01773 831158
                    7FS
P Hunt              50 Prospect Street Alfreton    01773 835732
                    DE55 7GY
S Marshall-Clarke   28 Cressy Road Alfreton        01773 834206
                    DE55 7BR
A Richardson        43 Firs Gardens Alfreton       01773 835508
                    DE55 7FU
I Smith             2 George Street Somercotes     07968 681520
                    DE55 4JT
J Walker            40 Ley Gardens Alfreton        01773 831727
                    DE55 7GZ
S Walker            5 Meadow Court, Priory         01773 830028
                    Road, Alfreton DE55 7JF
D Wilson            10 West End Alfreton DE55      01773 835375
                    7GE




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