DIRECTING BOARD AGENDA TEMPLATE by 0T0N83

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									                       MANAGEMENT BOARD AGENDA
                      Thursday 28 May, Basement Room 1, 09.00 – 13.30

Board attendees: Peter Hearn (Chair), Stephen Avery; Dave Boyland (for Rachel Campbell); Alex Fiddes;
Heather Cruickshank (for Kevin Rooney) and Andy White
In attendance:
Secretary: Tom Middleton
Apologies: Alastair Peoples, Rachel Campbell, Kevin Rooney, Claire Skuse

 09:00   1. Meeting Administration                                                        20 mins
            Updates on outstanding actions (attached) from previous Management Boards
            Notification of items for Any Other Business
            Sign off Minutes 23 April (attached) for publication on VOSAnet


         Performance Reporting

 09.20   2. May Key Business Risk Report                              VOSA MB (09) 36     30 mins
         Owner Director: Peter Hearn
         Objective: To monitor and review corporate risk
         Outcome: Approve the KBRR prior to regular submission to SSDL & publication on
         VOSAnet


 09.50   3. Corporate Scorecard                                      VOSA MB (09) 37      40 mins
         Owner Director: Peter Hearn
         Objective: To review the 12 month Corporate Scorecard and make recommendations
         Outcome: Improved Corporate performance

                                                                                          15 mins
 10.30   3.1. Project Dashboards
         Owner Director: Peter Hearn
         Objective: To review the Project Dashboards and make recommendations
         Outcome: Improved Corporate performance

 10.45                                                                                    30 mins
         3.2. Finance Dashboards                                     VOSA MB (09) 38
         Owner Director: Stephen Avery
         Objective: To review the Finance Dashboards
         Outcome: Improved Corporate performance


         Strategy
         4. VOSA 3 Year Strategy Plan                                 VOSA MB (09) 39     30 mins
 11.15   Owner Director: Peter Hearn
         Objective: Management Board approval
         Outcome: To sign off the strategy




                                              Page 1 of 4
        5. PMG Portfolio                                             VOSA MB (09) 40
        Owner Director: Peter Hearn                                                               20 mins
11.45   Objective: To provide Management Board with a view of the proposed change portfolio and
        timeline for delivery
        Outcome: To seek approval



12.05                                                                                             30 mins
        Lunch


        Information
12.35   6. Acceptable ICT Usage Policy                               VOSA MB (09) 41              10 mins
        Owner Director: Andy White
        Objective: To review the policy
        Outcome: To endorse the policy

        People and Change
        7. HQ Review Update                                           (Verbal update)
12.45   Owner Director: Rachel Campbell                                                           15 mins
        Objective: To update the Board
        Outcome: Next Steps

        Business Transformation                                      VOSA MB (09) 42
13.00                                                                                             15 mins
        8. ATF Strategy Update
        Owner Director: Stephen Avery
        Objective: To update the Board
        Outcome: To update the Board




13.15      Health and Safety                                                                     15 mins
            Communications: messages for the organisation
           Any Other Business
           Upcoming agenda (see below)
        Meeting evaluation (evaluation template attached on page 4 of this agenda)




Next VOSA Management Board meeting – 25 June, 2009 Room B1, Berkeley House

Provisional Agenda items:
    Corporate Scorecard (Standing                       Avoidable Contact Strategy (June) D.
      Agenda item)                                        Hutana
    Corporate Risk (Standing Agenda                     Contact Centre (June)
      Item)                                              Diversity Delivery Paper (June) – E. Wing
    HQ Review (Standing Agenda item)                    Fee Schemes (August)
    ATF (Standing Agenda item)                          Training Strategy (September)
                                                         Level of Risk Reporting at Directing
                                                          Board




                                              Page 2 of 4
     2009 Board dates
                                                          Audit &Risk
              Directing Board        Management Board
                                                          Committee
                    8                          22
 January
                    12                         26
February                                                        11
                    12                         26
 March
                    2                          23
  April
                    14                         28
  May
                                                        11 (Draft Accounts)
                    11                         25            08:30 AM
  June
             10.30 AM (Approx)                          30 (Final Accounts)
                                                            12:00 noon

                    9                          30
  July


                    13                         27
 August
                    14                         24
September                                                       7
                    12                         22
 October

                    2                          19
November                                                        30

                    3                          16
December




                                 Page 3 of 4
Meeting evaluation
Agenda:
Were the items appropriate to this forum?
____________________________________________________________
____________________________________________________________
____________________________________________________________

Were the objectives and outcomes of the item clear and relevant?
____________________________________________________________
____________________________________________________________
____________________________________________________________

Were the items appropriately timed on the agenda (did presenters stick to the
agreed time allocation and did this allow time for discussions, questions and
decisions)?
____________________________________________________________
____________________________________________________________
____________________________________________________________

Were members familiar with the content of the papers, enabling them to come to
the meeting prepared to question and challenge appropriately?
____________________________________________________________
____________________________________________________________
____________________________________________________________

Papers:
Were the papers of sufficient quality and brevity to enable an informed Board
discussion?
____________________________________________________________
____________________________________________________________
____________________________________________________________

Was pre-reading material sent out far enough in advance?
____________________________________________________________
____________________________________________________________
____________________________________________________________

Presentations:
Were the presentations useful?
____________________________________________________________
____________________________________________________________
____________________________________________________________

Was the level of debate appropriate?
____________________________________________________________
____________________________________________________________
____________________________________________________________

General:
Any other comments (e.g. catering, environment, administration)
____________________________________________________________
____________________________________________________________
____________________________________________________________


                                  Page 4 of 4

								
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