Budget Officer Fund and Loans

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					                                               JOB DESCRIPTION                                    Finance Department
                                                                                            Government of Khyber Pakhtunkhwa



1. Position Data
Position Title                  Budget Officer (Funds and                Basic Pay Scale         17
                                Loans)
Department                      Finance                                  Wing                    NFC
Location                        Civil Secretariat – Peshawar             Position Code
Reports to (Title of            Deputy Secretary (NFC)                   BPS of Immediate        18
Immediate Supervisor)                                                    Supervisor
Employment Status               Regular                                  Date
Financial Authority             As per Delegation of Powers (under the Financial Rules) 2001
Administrative                  As per Delegation of Admin Powers Rules 1962
Authority
2. Purpose of the Position:


To deal with the debt related matters with regards to Loans, debt servicing, payments and recoveries on Provincial as
well as Federal level in order to reconcile the provincial funds


3. Working Relationship:
Internal (With in Department)                                  External (Outside Department)
           Secretary                                                     Finance Division of Federal Government
           Special Secretary                                             Economic Affairs Division, Islamabad
           Additional Secretary (Budget)
           Senior Economist
           Deputy Secretary (NFC)
           Subordinates
4. Job Description:
Areas of Responsibilities                                      % of        Frequency        Performance Measurement
                                                               Time                         Standards
 1.       To deal with debt servicing in payment of            20%         Annually             1. According to Financial
          loans on the decided mark-up to Federal                                                   Rules and Regulations
          Government/GP                   Fund/State
          Bank/Autonomous bodies

 2.       To deal with all the Foreign and Federal             20%         Annually             2.     Timely coordination
          Grants/loans through P&D department,
          federally for Public service Development
          Programme

 3.       To process cases of account opening to               20%         Regularly            3.    Timely disposal of cases
          departments , Autonomous Bodies, project in
          National Bank of Pakistan

 4.       To process cases of loans and advances               10%         Regularly            4.    Timely disposal of cases
          (interest free) to BPS 1- 15 Provincial
          Government employees and to autonomous
          bodies on account of House Building
          Authority, motorcycles and cycles

 5.       To maintain records and send reminders for           10%         Regularly            5.    Proper    and     accurate

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                                             JOB DESCRIPTION                           Finance Department
                                                                                 Government of Khyber Pakhtunkhwa



       recovery of Loans and advances                                                      maintenance of records

 6.    To process and compile the Budget book and          10%       Annually        6.    Timely preparation       of
       white paper                                                                         Budget Book

 7.    To maintain records of GP Funds and to              10%       Regularly       7.    Timely coordination and
       reconcile with AG office for records                                                proper maintenance of
                                                                                           records
5. Job Specification:

Qualification: As per service rules and preferably Master’s Degree (MBA- Finance/Economics) from a recognized
university

Experience: As per service rules, preferably 2 years of experience in Budget and Finance

6. Knowledge, Skills and Personal Attributes:
Job Knowledge:                           Skills:                                  Personal Attributes:
    1. Knowledge of G.F.R,                     1.   Interpersonal skills.             1. Creativity and innovation
        Service rules and other                2.    Decision making Skills           2. Initiative and drive
        relevant laws, rules ,                 3.   Drafting skills                   3. Persuasive
                                               4.   Analytical skills                 4. Hard worker
        regulations , policies and
                                               5.   Communication skills              5. Committed
        procedures                             6.   Presentation skills               6. Active and Agile
    2. Thorough knowledge of                   7.   MS Office                         7. Decisive
        department’s business and
        its importance
7. Training Requirement:
      1.   Drafting skills
      2.   Computer skills (MS Office)
      3.   Office management
      4.   Budget rules training
      5.   Financial Rules training
8. Required Tools / Equipment:
      1.   Computer, Internet
      2.   Telephone,
      3.   Photocopier
      4.   Scanner
9. Source Material (Documents/Handbooks/Manuals etc):
     1. Constitution of The Islamic Republic of Pakistan 1973
     2. Khyber Pakhtunkhwa Civil Servants Act, 1973(Updated till 20-01-2009)
     3. Khyber Pakhtunkhwa Government Rules of Business, 1985 (Updated till 10-01-2009)
     4. Khyber Pakhtunkhwa Civil Servants (Appointment, Promotion & Transfer) Rules, 1989(Updated till 20-01-
         2009)
     5. Manual of Secretariat Instructions - 2008
     6. The Khyber Pakhtunkhwa Provincial Management Service Rules, 2007
     7. Khyber Pakhtunkhwa (IT) Service Rules 2007
     8. The Khyber Pakhtunkhwa Removal From Service (Special Powers) Ordinance, 2000
     9. The Khyber Pakhtunkhwa Public Service Commission Ordinance, 1978
     10. The Khyber Pakhtunkhwa Initial Appointment to Civil Posts (Relaxation of Upper Age Limit)
         Rules, 2008
     11. Khyber Pakhtunkhwa Civil Servants (Conduct) Rules 1987

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                                        JOB DESCRIPTION                             Finance Department
                                                                              Government of Khyber Pakhtunkhwa



   12. Khyber Pakhtunkhwa Civil Servants (Efficiency and Discipline) Rules 1973
   13. ESTACODE (Constitutional Provisions Regarding Terms and Conditions of Service of Civil Servants) Provincial
       and Federal
   14. Khyber Pakhtunkhwa Guidelines and Procedure for Overseas Training & Visits, 2008
   15. Khyber Pakhtunkhwa Civil Secretariat Ministerial Cadre Recruitment Rules
   16. Khyber Pakhtunkhwa Civil Servants Promotion Policy, 2009
   17. Model Working Paper for Provincial Selection Board (Promotion Cases)
   18. Recruitment Policy for the Provincial Services
   19. Surplus Pool Policy
   20. Procurement Rules 2004


Position Holder
Compiled by:                                Date:                           Signature:
Immediate Supervisor
Reviewed By:                                Date:                           Signature:
Head of Department
Approved By:                                Date:                           Signature:
Document Owner
E&AD Department:                            Date:                           Signature:




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