Get documents about "Deputy Secretary - II _Admin_
Document Sample
Industries, Commerce and Technical
JOB DESCRIPTION Education Department
Government of Khyber Pakhtunkhwa
1. Position Data
Position Title Deputy Secretary – II (Admin) Basic Pay Scale 18
Department Industries, Commerce and Wing II
Technical Education
Location Civil Secretariat – Peshawar Position Code
Reports to (Title of Additional Secretary – II BPS of Immediate 19
Immediate Supervisor) Supervisor
Employment Status Regular Date
Financial Authority As per Delegation of Powers (under the Financial Rules) 2001
Administrative As per Delegation of Admin Powers Rules 1962
Authority
2. Purpose of the Position:
To supervise general and financial administration by coordinating with the concerned quarters for funds utilization
and service matters within department and attached departments
3. Working Relationship:
Internal (With in Department) External (Outside Department)
Additional Secretary – II N/A
Section Officer (Admin)
Section Officer (B&A)
Section Officer – II
Assistant Economic Advisor
4. Job Description:
Areas of Responsibilities % of Frequency Performance Measurement
Time Standards
1. To supervise and ensure efficient and 20% Regularly 1. Optimum utilization of
effective utilization of funds in the funds
department
2. To supervise the developmental portfolio 20% Regularly 2. Timely and accurate
of the department drafting of budget
3. To coordinate and supervise planning, cost 10% Frequently 3. Efficient and strategically
estimation, examination and scrutiny of developed schemes
the developmental schemes
4. To ensure collection of budget figures 10% Frequently 4. Updated and accurate
(developmental, non-developmental) of figures timely
the attached departments and communicated
communicate to finance department
5. To ensure collection of PLAs (expenditure 5% Annually 5. Accurate reconciliated
report) and sanctioning of bills (TA, figures
Medical etc)
6. To supervise activities related to 5% Occasionally 6. Accurate transfer of
reappropriation of account funds from one to other
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Industries, Commerce and Technical
JOB DESCRIPTION Education Department
Government of Khyber Pakhtunkhwa
head
7. To look after the establishment matters of 10% Regularly 7. Timely disposal of cases
the administrative and attached with accuracy
department
8. To examine, compile supervise matters of 5% Regularly 8. Suitable officers
in-country and foreign trainings nominated
9. To supervise all the policy matters of 10% Regularly 9. Handling of cases
attached departments and communicate according to rules
to higher authorities
10. To conduct meetings with concerned 5% Regularly 10. Objectives pursued and
authorities to fulfil above responsibilities achieved
5. Job Specification:
Qualification: As per service rules, preferably Master’s Degree in Social Sciences from a recognized university
Experience: As per service rules, at least 5 years of service experience against post of Section officer and having
experience in administrative and financial rules
6. Knowledge, Skills and Personal Attributes:
Job Knowledge: Skills: Personal Attributes:
1. Knowledge of all relevant 1. Leadership/ Management skills 1. Creativity and innovation
laws, rules, regulations, 2. Decision making Skills 2. Initiative and drive
policies and procedures 3. Drafting skills 3. Persuasive
4. Analytical skills 4. Hard worker
2. Knowledge of financial
5. Communication skills 5. Committed
matters, department’s
business and its 6. Presentation skills 6. Active and Agile
7. MS Office 7. Decisive
importance
7. Training Requirement:
1. Drafting skills
2. Computer skills (MS Office)
3. E-Government
4. Office management
5. Financial Management
8. Required Tools / Equipment:
1. Computer, Internet
2. Telephone, Fax
3. Printer, Photocopier
9. Source Material (Documents/Handbooks/Manuals etc):
1. Constitution of The Islamic Republic of Pakistan 1973
2. Khyber Pakhtunkhwa Civil Servants Act, 1973(Updated till 20-01-2009)
3. Khyber Pakhtunkhwa Government Rules of Business, 1985 (Updated till 10-01-2009)
4. Khyber Pakhtunkhwa Civil Servants (Appointment, Promotion & Transfer) Rules, 1989(Updated till 20-
01-2009)
5. Manual of Secretariat Instructions - 2008
6. The Khyber Pakhtunkhwa Provincial Management Service Rules, 2007
7. Khyber Pakhtunkhwa (IT) Service Rules 2007
8. The Khyber Pakhtunkhwa E&D Rules, 2011
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Industries, Commerce and Technical
JOB DESCRIPTION Education Department
Government of Khyber Pakhtunkhwa
9. Land Acquisition Act, 1894
10. Banking Ordinance, 1984
11. The Khyber Pakhtunkhwa Public Service Commission Ordinance, 1978
12. The Khyber Pakhtunkhwa Initial Appointment to Civil Posts (Relaxation of Upper Age Limit)
Rules, 2008
13. Khyber Pakhtunkhwa Civil Servants (Conduct) Rules 1987
14. Khyber Pakhtunkhwa Civil Servants (Efficiency and Discipline) Rules 1973
15. ESTACODE (Constitutional Provisions Regarding Terms and Conditions of Service of Civil Servants)
Provincial and Federal
16. Khyber Pakhtunkhwa Guidelines and Procedure for Overseas Training & Visits, 2008
17. Khyber Pakhtunkhwa Civil Secretariat Ministerial Cadre Recruitment Rules
18. Khyber Pakhtunkhwa Civil Servants Promotion Policy, 2009
19. Model Working Paper for Provincial Selection Board (Promotion Cases)
20. Recruitment Policy for the Provincial Services
21. Surplus Pool Policy
22. Procurement Rules 2004
Position Holder
Compiled by: Date: Signature:
Immediate Supervisor
Reviewed By: Date: Signature:
Head of Department
Approved By: Date: Signature:
Document Owner
E&AD Department: Date: Signature:
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