Chairpersons and Managers Forum Report 28 March 2012 by LK2bg5


									                             Workshop Report Summary
                           Chairperson and Managers Forum
                       28th March 2012, CRC Offices, Dungannon


Following on from the first meeting of the Chairpersons and Managers Forum in 2011, a preparation
group consisting of Mark Glover and AIison Keenan (CAN), William Adamson and Patricia O’Brien (North
East), Anne Marie Conlon (Donegal), Peter Day and Paul Skinnader from the Consortium met to plan for
this, the second meeting of the Chair and Managers Forum.

Purpose of the event

      Update on progress since the last meeting
      Showcase some thematic work on leadership in peace building and reconciliation
      Establish a means to share practice across all partnerships and improve the Programme profile
       across the region
      Deal with Finance and verification issues and advise peace partnerships of key issues and
       learning from process to date from SEUPB perspective
      Establish a means to bring burning finance issues to a speedy resolve with SEUPB

28 People attended the event.

Description of the process
The event began with an update on progress since the first Forum held on 23rd November 2011. Two
meetings of the preparation group took place since the first Forum meeting. These meetings discussed
the feedback from that meeting and worked to develop a relevant agenda for the second meeting. A
meeting also took place with SEUPB to prepare for the Forum.

The preparation had group had focussed on leadership as a key core theme across the Peace
pProgramme and designed a programme to meet the purpose of the event. Case study examples from
across the Peace partnerships included; Karen Mailey from the North East Peace 3 Partnership, Mark
Glover from Carrickfergus, Antrim and Newtownabbey (CAN) Peace 3 Partnership and Anne Marie
Conlon from Donegal Peace 3 Partnership.

Case Study presentations
Karen outlined the Leadership in a shared society programme that engaged elected members and
community leaders in a bespoke programme of learning and development that encouraged and
supported skills for dialogue. Some of the key lessons learnt from this programme included, for
    • Civic leadership requires buy in and commitment from councils and from the political parties.

   •   The drive from a Chief Executive E is key to its success; trying to achieve cross party
       representation is also crucial for real progress to be made against shared society objectives

   •   Skilful and respectful deliverers are important – helping people and making them feel at ease in
       the company of others
    •   Good ground rules and learning outcomes set at the start are essential for keeping the
        programme on track.

Mark Glover highlighted the process of engagement and discussion in the CAN Peace 3 Partnership had
through its Partnership Development programme. Specifically Mark noted the leadership role of the
Partnership and its reflection on practice that helped the partnership realise the need to share its
workload and enhance engagement in the decade of anniversaries. CAN has very much viewed this topic
around the past with a future focus and reflected upon the legacy it leaves. CAN Partnership needed to
engage members in strategic projects to see the debate as useful and productive. Finally Mark outlined
the key role of CEO’s and Councillors in a series of meetings to become more engaged and recognise the
significance of the work they were doing with a lasting legacy.

The Donegal month of diversity was explained by Anne-Marie Conlon. This month provided an
opportunity for the Partnership to lead and coordinate a month of activities and actions across Donegal
that addressed the activities and objectives of their Peace Plan and the Peace Programme.

Following on from the feedback at the first Forum where participants indicated they wanted the
opportunity for more open and strategic discussion with SEUPB, representatives from SEUPB attended
the this second Forum and gave inputs relating to key areas of work.

John McCandless froorm SEUPB updated the Partnerships on his role as Communications Manager.
John’s input highlighted the effectiveness of PR work that Peace Partnerships do at the local level.
Participants agreed to work with John in a sub group to deliver clear, thematic messages across the
programme that could be uplifted to National and European level. A sub group on communications was
suggested. This group met on 8th May 2012.

Brenda Hegarty outlined the role SEUPB expected Peace Partnerships to play in leading activity around
the decade of anniversaries. The Consortium event scheduled for 22 May on the topic of
commemorations was brought forward to the 26th April with agreement from participants. This will
begin the process of Partnerships sharing their learning and experiences on leading on these issues.

After lunch Alistair MacKenzie the Financial Controller at SEUPB reminded participants of the financial
controls and systems for the programme. Participants then had the opportunity to meet with Alistair
directly in a clinic format to discuss issues particular to their Partnership.
Feedback and Evaluation

                                Chairperson and Managers Forum
                        Wednesday 28th March 2012, CRC Offices Dungannon.


    Attendees were asked to rate the event in terms of:                                               Formatted: Justified

            o   The overall event.
            o   What was learnt.
            o   The quality of the materials provided.
            o   The venue.
            o   The relevance of the event.
            o   Value received for time given.

A total of 8 evaluation responses were received and collated from an attendance of 28 participants.

Rating of the event was high – with the majority of attendees scoring the event at 3 or 4.
Attendees were asked the following questions:

1. What did you like about this event?

       SEUPB Attendance (goes along way to remove the “us and them” feeling”)
       Engagement with other Clusters and SEUPB
       Interaction with other Clusters and finally putting a face on the “famous” Alistair
       Alistairs presentation was most useful
       The opportunity to think about a single theme/topic ie ‘Leadership’ from a range of perspectives
       The opportunity for a frank discussion with the Financial Controller
       Necessary
       Networking opportunity
       Case study very good
       Networking opportunities great
       Good to have SEUPB at the meeting

2. What did you like least about this event?

       Handouts of all presentations
       Lunch
       The agends felt rather ‘clunky’ and didn’t seem to flow. Presentations followed by Q &A didn’t
        flow as well as roundtable table discussion
       N/A

3. How will you use what you learnt at this event?

       Help plan leadership theme under Phase II
       Partner Delivery Programme
       The GR work in Donegal will be a useful model for CAN’s respect programme
       Finanical Correction discussions
       Risk ratings
       100% penalty – procurement during verification

4. Topics for future events:

Pick up the PR publicity theme but in a less open ended manner. Task the Forum with designing a
structure round a programme of events for UN day of Peace on 21st September.

5. Other issues raised / highlighted during table discussion:

The event felt very like a workshop and the purpose of the Forum got lost.

To top