2006 IBS briefing paper final by Tqurg9


									                           USDA Forest Service
                      Fire and Aviation Management
                              Briefing Paper
                                                                   Date June 19, 2006

Topic: Status of Incident Business Solutions

Background: In 2004 the Forest Service made the commitment to modify systems and
processes to perform incident business with fewer people and more accurate data, in a way
that promotes interagency collaboration, increases accountability and improves efficiency.

Key Points: In order to assure adequate testing and field training, the various incident
business systems will not be implemented nationwide until 2007, however pilot testing is
occurring in some Regions during 2006. Following is the latest status on each system:

       Equipment and Training Inventory System (EaTIS): An application that allows
       vendors to submit offers, sign EERAs and view performance evaluations; inspectors
       to certify that equipment has met required qualifications; and Contracting Officers
       to award and manage EERAs, enter aviation contract information and track vendor
       past performance. EaTIS is being implemented in part to comply with
       recommendations from a review performed by the USDA Office of the Investigator
       General (Report No. 08601-40-SF, July 2005).

          1. Pilot use of EaTIS began in FS Regions 1, 5, and 6 in February.
          2. All regions should be modifying their 2005 EERA processes by issuing
             competitive solicitations for engines, tenders and buses, performing best value
             analyses, tracking vendor performance evaluations and adopting national
             standards and methods of hire for selected equipment types.
          3. For FY2006, non-pilot regions must incorporate the changes listed above into
             their existing EERA procedures. Pilot regions will utilize the full functionality of
             EaTIS for EERAs for selected equipment types. All regions will enter aviation
             contract data into the system.
          4. EaTIS training is available at: http://soro.r6.fs.fed.us/eatis/training.htm
          5. The full national EaTIS deployment is scheduled for FY2007 and is likely to
             include interagency partners.
          6. EERA payments will continue to be made at the Ogden Incident Payment Center
             for FY2006.

For further information on EaTIS implementation contact Ron Schilz at rschilz@fs.fed.us or
Byron Brown at bbbrown@fs.fed.us or go to: http://soro.r6.fs.fed.us/eatis/

       Aviation Business System (ABS): Enables aviation equipment (helicopters, fixed
       wing, air tanker) managers to create an electronic FS-6500-122 (Aviation Use
       Invoice). FS-6500-122s will be created, accrued and electronically gathered for
       approval by Contracting Officers (or CORs) and vendors. Data will then be
       electronically transmitted to the ASC Incident Finance Branch.
           1. For FY 2006, testing will be done in Regions 1, 5 and 6. ABS will acquire
              aircraft rate information from the EaTIS application to populate FS-6500-122.
              Testing is estimated to begin in August.
           2. Regions testing ABS in 2006 will not be required to enter the same data in
              multiple systems. Non-test regions will use 2005 manual processes including
              continuing to fax FS-6500-122 to the ASC daily for accrual and manual entry of
              data into AMIS.
           3. Training is being developed and will be posted on the web for field access.
           4. Expect nationwide deployment in 2007.

For further information on ABS, contact Starla Grill at sgrill@fs.fed.us

       Incident Business Database (IBDB): This database manages the work processes
       required for accruing costs, processing payments and submitting financial data to FFIS.
       It resides at and will be used by the ASC Incident Finance Branch.

           1. For 2006, payments will be processed electronically or manually, depending upon
              how the data is received. Data will be accepted from I-Suite and ABS, processed
              within IBDB and manually entered into FFIS.
           2. IBDB testing is currently being conducted with a live data set from I-Suite and
           3. Training for the ASC staff is being developed.

For further information on IBDB, contact Marylea Lockard at mlockard@fs.fed.us

       Related Systems: I-Suite, while not part of Incident Business Solutions, is integral
       to new incident business systems. It’s used by Incident Management Teams (IMTs)
       to track equipment use and casual hires during an incident. Local units can utilize
       I-Suite for entering and submitting casual pay and equipment time for incidents not
       managed by IMTs.

           1. For 2006, IMTs have the ability to import resource data from ROSS. They can
              also export the accrual, casual pay and EERA data from I-Suite to the data
              repository on a daily basis. Electronic processes will then transfer the information
              to the appropriate group at the ASC.
           2. In 2007 I-Suite will be utilized nationally to track equipment use and casual hire
              payment documents to facilitate electronic payment processing.

For further information on I-Suite, go to http://isuite.nwcg.gov

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