BUILD Tutor Handbook
Cal Corps Public Service Center TimeSheets/Payroll Contact
102 Sproul Hall Open: M-F 9:00am-5:00pm 2515 Channing Way
Phone 510.642.5753 | Fax 510.643.1672 510-643.5001
BUILD Program Staff:
Jacque Roby & Carrie Donovan
BUILD BSpace Resources/Reflections bspace.berkeley.edu
KRONOS Timesheets https://kronosprod.berkeley.edu/wfc/applications/wtk/html/ess/logo
Kronos Trouble Shooting email@example.com or 643-5001
Your BUILD Site Address/Information http://cal2action.berkeley.edu/programs/education/by_program/id/1
Important BUILD Dates
Monday January 16 Tutor Orientation
Friday January 20 Literacy Activities Training
Monday January 23 Timesheets due for January
Monday January 23 Online Reflection due on bSpace
Friday January 27 Building Comprehension Skills Training
Wednesday Feb 1 Tutor Troubleshooting
Wednesday Feb 7 Education Inequities Panel
Friday Feb 10 Tutoring Literacy Skills
Monday Feb 13 Online Reflection due on bSpace
Monday Feb 20 Timesheets due for February Due
Thursday Feb 23 Behavior Management Training
Wednesday March 7 Power, Privilege, Race & Inequities in Education
Monday March 19 Timesheets Due for November
Monday March 19 Online Reflection due on bSpace
Thursday April 5 Education Careers Panel
Monday April 23 Timesheets due for April
Friday May 4 Last Online Reflection via bSpace
Friday May 4 Timesheets due for May
Table of Contents
About BUILD and Cal Corps…………………………………………..…2
Getting Started As A Tutor…………………………………………………….7
About BUILD & Cal Corps
Reading is the foundation for all other learning. And yet, national assessments show that about 40% of America’s fourth
graders have not reached a basic level of reading, and 70% fall below the proficient level of reading. In an attempt to
reverse this trend, in 1997 President Clinton issued the “America Reads” challenge, which encouraged universities to
develop reading tutoring programs via federal Work Study. Through this challenge Clinton increased the amount of Work
Study available and guaranteed that the government would cover 100% of America Reads tutor wages (other Work Study
jobs require employers to contribute a certain percentage for wages). Soon after, the Department of Education announced
a similar challenge, America Counts, to boost math skills.
You are part of a national movement - joined by students from over 1,000 other universities – working to
guarantee that all youth will have the basic literacy skills that will allow them to pursue their dreams.
BUILD (Berkeley United in Literacy Development) is the America Reads program at UC-Berkeley and is run through the
Cal Corps Public Service Center. Cal Corps’s mission is to engage the University and the community in reciprocal
partnerships – partnerships that will benefit both Cal students and community members. Currently, BUILD has literacy
programs at 22 different afterschool program sites in Berkeley and Oakland. You can find all BUILD schools and sites
online at Cal2Action http://cal2action.berkeley.edu Each BUILD program is managed by a BUILD Student Director who
works in partnership with a staff Program Director employed by the site.
As a tutor, you will report directly to the Student Director and Assistant Director at your site, but you should also know the
site Program Director and any other site staff affiliated with BUILD.
BUILD Principles for Tutors
Assume that all youth have the ability and desire to learn.
All reading is good reading. Encourage your students to
read for fun (whatever books they want).
Help youth develop a positive attitude towards reading and
writing or math, and to develop skills over time.
Encourage an interest in college.
Discuss the importance of literacy and other subjects in the
Tutor Name: ______________________ SID# ______________________
Berkeley United In Literacy Development Tutor Contract 2011-12
I have read and agree to all of the following criteria for participation. (Please initial on the provided lines)
_____ I attest that I am currently an active, enrolled student at University of California, Berkeley; I understand that if I
withdraw from the University I am not eligible for BUILD employment and must stop working immediately.
_____ I understand that my job offer is for a certain number of hours/week. I agree not to work more than the hours
specified in my job offer, and understand that it is not possible for me to be paid for extra hours worked.
_____ I have checked and know that I have at least $1200 in my Work Study allotment that has not been spent. This will
allow me to work a minimum of 6/hours a week or at least 2 days at my site;
_____ I will represent the Cal Corps Public Service Center, my site and the BUILD Program to the very best of my ability, to
take initiative and be creative in my work, bringing my own excellence and experiences to everything I do.
_____ I will provide high quality and valuable service to the community and youth, as outlined in my position description.
_____ I will meet my commitment of a minimum of two days at my site over the span of the semester unless otherwise
agreed upon by my Student Director(s) and Site Supervisor.
_____ I agree to check my email and voicemail respond to all BUILD related messages within 48 hours, and to give proper
notification of any absences from tutoring before the time I should report to work.
_____ I will notify my site supervisor and BUILD director of important issues at the site, including issues involving the
safety of a child. If there is a child safety issue, I will tell my site supervisor and/or a Cal Corps professional staff
member, but will not tell anyone else on my tutor team.
_____ When there is conflict (among tutors, Student Directors, site staff, youth, and/or Cal Corps staff) I will seek to work
through it with strong communication, not avoidance, and will value collaboration.
_____ I will attend and actively participate in all mandatory orientation & training activities including but not limited to:
BUILD Orientation January 16, 10am-5pm
Attend at least three BUILD trainings throughout the spring semester
_____ I will strive for balance between work, social life, and academics. I understand that academics should be my primary
responsibility and that I cannot be in the office/at my site when I should be in class.
_____ I will complete all necessary paperwork for Cal Corps and submit BUILD timesheets by all deadlines.
As a Work Study BUILD Tutor, it is my responsibility to:
_____ Attend an Orientation/Hiring Session
_____ Accept my Work Study Job Referral BEFORE reporting to work.
_____ Complete all required hiring paperwork, which includes:
Bringing a copy of my US Passport OR State Identification/Drivers License AND Social Security Card
Filling out and submitting a W-4 Form
Filling out a Direct Deposit Form and bringing a “Voided” Check
_____ Track the number of hours I work and limit my work to the hours I agreed to per week.
_____ Complete Kronos timesheets before the monthly deadlines.
BUILD Tutor Signature Date BUILD Student Director Signature Date
Please see the Tutor Contract for policies regarding Work Study eligibility
& the importance of monitoring your Work Study allocation.
The youth at your site are depending on you to show up to your site reliably and on time. If you are going to be late or
absent, you must notify your Student Director. Absences and tardiness are sufficient reasons for disciplinary action. This
means that if you are late to your site 3 times you can be fired (see Disciplinary Policy below).
Are available in 102 Sproul Hall against the south wall (opposite the entrance door). You will see a large bookshelf of
leveled children's books & a supply cabinet with index cards for flash cards, phoneme cards, pencils, paper etc. that you
can take. Books can be checked out, or for books with multiple copies, you can give them to a tutee. You have access to
the copier in 102's mail room for copying tutoring materials. Ask your Director or check bspace for the copy code. You
can also check books out from the Children’s Library in Tolman Hall, which has a great collection and is a good place to
find books on a particular topic or theme. http://www.lib.berkeley.edu/EDP/children.html
Log in to http://bspace.berkeley.edu with your CalNet ID & password. After you log in, you’ll be taken to the main page
where you can see announcements & the BUILD calendar/deadlines. You can also:
Access documents from the Resources section
Complete your Online Reflection in the Quizes/Survey
Share resources with other tutors in Forums
Cell phones should be turned off and not used during service and training hours. Texting, talking on the phone, or playing
games on your phone will result in disciplinary procedures.
While at your service site, you must be a role model in your attire, and remember that you are a community leader. You
are also representing the school or community center where the BUILD program is housed and are required to honor and
abide by their dress code. Make sure you know it and check in with your Directors if you have questions.
Direct Deposit: Signing Up Online
Go to: http://blu.berkeley.edu and sign on using your Cal Net ID/Passphrase
Select the second tab on the top left side of your home page: "People," and
Click on the third tab on the left panel: "Direct Deposit" (A new window pops up)
Enter your bank's Transit Routing number and the Account number that you wish to have your payroll deposited
into electronically every month and be sure to indicate whether the account number you are entering is a
Checking or Savings Account
Click "Save" and then close the window by clicking on the "Close Window" tab on the top right corner.
Be sure to log out of the entire Blu website before you close the window
Whether you are working or volunteering for BUILD, you are expected to provide high-quality and consistent service to the
youth at your site. BUILD has a 3 chances policy – if you miss a deadline or an online reflection, miss a day of tutoring
without warning, or are over 15 minutes late without warning, you enter the first stage below. If you are more than 5
minutes late 3 times, you also enter the first stage:
First Stage: Student Director will verbally let you know of a policy you did not follow
Second Stage: Student Director will verbally warn you of your second strike and will alert BUILD program staff
Third Stage: Your Director may ask you to leave the program or may elect to place you on a warning contract
Please Note: Although program staff will use the above procedures in most cases, there is no requirement to do
so. Depending on the severity of the infraction, the process can begin at any of the three stages.
You can enroll in BUILD for Education units which count towards the Education minor’s field studies requirement. 1 unit is
the equivalent of 45 hours of tutoring (which breaks down to 3 hours/week in an average 15-week semester); So 2 units is
90 hours or 6 hours/week for 15 weeks. Or Course Control Numbers are: ED 97 CCN: 23614; 197 CCN: 23842 If you
want units through another department (such as Ethnic Studies or Global Poverty) get approval and a CCN from that
Emails: Responding To Emails/Calls from BUILD
Unless you have a personal emergency, you are required to respond to BUILD emails or phone calls within 48 hours.
Fingerprinting: See TB Testing
Health and Safety
It is the BUILD tutor’s responsibility to inform their Student Director or any immediately available program staff when
health and safety are an issue. Contact your Student Director:
If your ability to serve is impeded by your physical or mental health, or that of your family, so that appropriate
support and accommodation can be provided.
Immediately, if you feel threatened or unsafe during service at your site.
If there is a sign of possible danger to your tutee’s physical or mental health; do so in all confidentiality. Make
sure you know and understand your site’s child abuse & neglect policy. In the event of a case, please follow the
policy and follow up with appropriate staff. Consider seeking counseling for yourself as this can be intense and
bring up a lot for the adults working with the child.
Note: If a child tells you about abuse, make sure you let them know you cannot any secrets that will hurt them.
Do not promise anything that you can’t keep, but ensure the young person feels valued and safe.
Signs of Child Abuse and Neglect
Physical: Bruises; welts, burns, fractures, fears of going home; withdrawn or aggressive behavior; inappropriate
clothing for the season; delays in physical development Emotional: Failure to thrive; Excessive complaining or
demanding; Crying or anxiety; Low self esteem; Substance abuse Sexual: Difficulty walking/sitting; Sexualized
behavior; Self destructive; Eating disorders; Avoids being touched Neglect other than emotional neglect: Dirty,
inappropriate dress; malnutrition/looks for or steals food; tired; extended stays at school;
Lesson Plans/Individual Lesson Plans
Your Student Director will review the site’s lesson planning policy with you. Note that you can only be paid for the hours
specified by your job offer. You cannot put in extra hours at the site for pay. If extensive time is required for lesson
planning, tutors should be given some of their team’s meeting time to use for planning purposes.
The BUILD Student Directors will designate a time and place for site meetings. Meetings are paid, and all tutors must
attend to stay updated on developments at the service site, with individual students, and with the BUILD program.
Online Reflections and bSpace
Tutors must complete an online reflection about your experience once a month. Log in to http://bspace.berkeley.edu
And select Quizes/Survey. Your director will have access to your reflection and will use this as a way to collect feedback
about the site and see how you are doing. Reflections are due:
Jan 23, Monday Feb 13, Monday March 19, Monday May 4, Friday
Pay Check Dates & Pick Up
Pay checks are available on the 8 of each month for the prior month’s pay. If you signed up for direct deposit upon hire,
your first paycheck may be a paper check as direct deposit takes 2-3 weeks to process. Paper checks are available for
pickup at 102 Sproul’s front desk on the 8 of the month. 102 Sproul is open business hours of 9am-5pm.
Signing-In/Out at Site
All tutors will be expected to sign in & out of their tutoring sessions. These logs will be cross-referenced by Student
Directors and timesheets each month. You cannot work more hours than those specified by your job offer or Director.
Tutors are required to attend Orientation and 3 trainings per semester. In fall all trainings are at the Leadership & Social
Justice Conference in October. Tutors are paid for trainings – record these hours in your timesheets.
Timesheets for Work Study tutors
Submit online using Kronos: https://kronosprod.berkeley.edu/wfc/applications/wtk/html/ess/logon.jsp Normally, your
login is your CalNet ID – check the email sent to you by Human Resources upon hire to confirm. Enter your "In" time and
"Out" time for the hours you have worked. If you worked more than 6 hours at a time, the system automatically deducts 1
hour for lunch, so be sure to record all of your punches by adding another In/Out row with your correct times. For
example, for Orientation you might punch “In” at 10am and “Out” at 12pm and “In” at 12:30pm and “Out” at 4pm. When
you are done, go to the "Approvals" drop-down and select "Approve." If you have any problems, email firstname.lastname@example.org
or call them at 643-5001. NOTE: Submitting your timesheet late is a strike, so please be on time.
Timesheets for Units/Volunteers
Students who are not tutoring through workstudy must submit paper timesheets. You can print them online from the
Tutors Folder on bspace. Directors must sign and approve the paper timesheets and they should then be turned in to
Jacque Roby’s box in 102 Sproul.
Jan 23, Monday Feb 20, Monday March 19, Monday April 23, Monday May 4, Friday
TBTesting & Fingerprinting
Tuberculosis is a highly communicable disease, and can easily be transmitted from a tutor to their tutee, who could then
pass it on to other children. As a tutor, you should check with your doctor to find out when you were last tested for TB. If
you had a negative result within the last 4 years, you may turn a copy in to us. If you have not been tested recently, and
you are a Cal student, you can get tested at Tang for $20. Call 643-7177 for times and note you will have to go twice –
first to have the skin test and then 2 days later so your test can be read. The Berkeley Free Clinic offers free testing, but
we encourage you to use this service only if you cannot afford Tang'sTB testing fee. The Free Clinic is a community
service that must fundraise in order to cover their operational expenses, and increaseingly, they are having to raise funds
to cover their TB testing expenses. Also, if you take advantage of this community service, please be very careful to attend
your second appointment for your TB test reading.
All tutors are advised to submit a copy of your tuberculosis test results to the BUILD Office, and you are required to submit
your result to BUILD if you work at a Berkeley school, James Kenney, Frances Albrier, YAP, Santa Fe Elementary,
or Emerson Elementary in Oakland. If you work at a different site, check with your Director. If you submit your TB test to
BUILD we will keep it on file for next year so you don't need to do it again.
All tutors at James Kenney, Frances Albrier, and Young Adult Project must be fngerpinted using the triplicate form
provided to you. Tutors at these three sites should call 510-981-5766 to make an appointment with the City of
Berkeley Police Department. When you make the appointment, let them know you are working with the City of
Berkeley Parks & Recreation Department and must be fingerprinted for that job. You will then go to their location
at 2100 Martin Luther King Jr. Way in Berkeley. Tutors at Emerson in Oakland and Santa Fe must also be
fingerprinted. A free date/time will be provided to you for this service by your Director.
Getting Started As A Tutor
Assessing your Tutees: Determining What Skills to Work on
You have limited time with your students, and you may only be working with them for only one semester. Is this enough
time to have a lasting impact? It is if you focus your energy on the right activities. To do this, you need to find out the
literacy skill areas that your students really need to strengthen. Consider whether they most need to work on:
Accuracy: ability to decode words by sounding them out (phonics) and to recognize both common sight words
(that do not follow the laws of phonics) and basic word forms like word chunks, prefixes, suffixes, etc.
Comprehension: knowledge of vocabulary and ability to imagine the story being read
Fluency: ability to read expressively as if speaking (requires a good understanding of syntax or sentence
structure, knowledge of vocabulary and context, and ability to decode words quickly and recognize sight words)
How can you decide what to focus on? First, get information from those who know your tutee well: either the Literacy
Coach at your school, their teacher, or a parent or family member who knows your tutee’s strengths and weaknesses.
Talk to your Director to see if they can get test scores or information on your tutee from teachers or school staff, and also
see if you can fill out and submit a Teacher Request for Info and/or a Parent Introduction Letter.
You can also learn a lot by observing your tutee. A good practice is to keep a tutor journal and to update your
Tutoring Log with your observations of your tutee’s reading and written work. Be sure to ask your students to show you
work they have done so you can get a sense for their writing. Check for patterns in their work that might reveal literacy
needs. Do they misuse words? Do they have problems with sentence construction and grammar?
Your Tutoring Log should be alive during your tutoring session – you should jot down mistakes your students make,
words they don’t know (so you can build a vocabulary “Word Bank” of flashcards), and to also write down ideas that come
to you for activities. Likewise, observe your students as they read out loud, and record your observations. If you don’t
have room in the “Comments” section of the Tutoring Log, use the back of it, or keep separate notes in your folder.
Getting to Know Your Students – All About Me
Whether you are working one-on-one or with a small group of students, it will help you to get to know them and their
interests. Not only will this help you bond with your students, but it will give you ideas of ways you can keep them hooked
on activities. If you know what they’re interested in, you can incorporate readings on their favorite topics. Remember: any
reading is good reading! Even if you read about only fun topics, your students will still acquire literacy skills - like new
vocabulary and word recognition - in the process. To help you track your students’ interests, ask your student the
questions All About Me during one of your first sessions.
Finding Activities For Your Students’ Literacy Needs
Once you have identified the literacy skills you need to focus on with your students, start collecting tutoring strategies and
activities that are designed to build that skill.
Accuracy activities: flash cards broken by phonemes or word chunks with different beginnings and endings;
rhyming flashcards to recognize sounds, and any games that play with these skills (bingo with word sounds, Go
Fish fishing for prefixes/suffixes using different chunks)
Comprehension activities: asking lots of questions, using the “Job Cards” on bspace or in the BUILD file
cabinet to give students jobs such as summarizing, predicting what will happen next, etc, having them retell the
story, having them place themselves in the story and retell from that perspective, having them write the
perspective of a character in the story
Fluency: having them read only the dialogue and role play a character (you can have props/costumes or a sock
puppet! Anything to get them into it…), model for them and have them re-read, preview vocabulary/unknown
words before reading so they are ready to understand and to read fluently. Lots of fun games can be done with
vocabulary – making silly stories with all the new words that will appear in the story, playing Memory with vocab
cards, playing a game for points for each sentence they come up with that uses a vocab word correctly, having a
vocab “word of the day”
Every month you will be prompted to fill out an Online Reflection where you will provide more in-depth information. To do
this, simply login to the BUILD Tutoring Program tab on bSpace at bspace.berkeley.edu. Your Student Directors will read
your Online Reflections and may provide feedback on your activities and/or the literacy needs you have identified in your
students. The Online Reflections are required and must be submitted by their due dates. You can login to bSpace at any
time to refer to past Online Reflections if you want to remember something you had written about a student. Over time,
you will be able to track the progress of your students through your Online Reflection entries. Hopefully, you will continue
to assess your students and revise your tutoring strategies as their skills and needs evolve.