CAHSEE

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                                                                 CAH
Field
Test Program ID(01)

District Name(02-21)

County/ District Code(22-28)
Filler(29)
Filler(30)

School Name(31-50)

School Code(51-57)
Filler(58)
Filler(59-60)


Delivery name(used for sorting Pre-ID answer documents)(61-80)


Delivery Code(used for sorting Pre-ID answer documents)(81-90)
Grade in which Student is Enrolled(91-92)
Student's Last Name(93-103)
Student's First Name(104-112)
Student's Middle Initial(113)

Student ID Number( Locally Assigned)(114-123)

DOB Month(124-125)

DOB Day(126-127)

DOB Year(128-131)
Gender(132)
Statewide Student Identifier(SSID)(133-142)

Hispanic Ethnicity Indicator(143)
Filler(144-145)
Black or African American(146)
American Indian or Alaska Native(147)
Chinese(148)
Japanese(149)
Korean(150)
Vietnamese(151)
Asian Indian(152)
Laotian(153)
Cambodian(154)
Other Asian(155)
Hmong(156)
Filipino(157)
Native Hawaiian(158)
Guamanian(159)
Samoan(160)
Tahitian(161)
Other Pacific Islander(162)
White(163)
Filler(164)




Student's Primary Language(165-166)




Parent Education Level(167-168)
Filler(169)
Filler(170-171)




Student's English Proficiency(172-175)
Post-Grade 12 Student(176)
Migrant Education(177)
Filler(178)
Gifted and Talented(179)
English Learner(180)
Filler(181)
Filler(182)
Filler(183)
Filler(184)
NSLP(185)
CDE use Only(186)
CDE use Only(187)
Filler(188)




Special Education -Primary Disability(189-191)

English Learner Date First Enrolled(USA) - YYYYMMDD(192-199)

RFEP Date Reclassified - YYYYMMDD(200-207)

RFEP Student Scored proficient or advanced 3 years on ELA CST(208)
Filler(209)
Student enrolled less than 80 days prior to testing(ASAM Schools only)(210)

Student with Siginificant Disabilities Will Be Assessed with the CAPA(211)
Student counted in DISTRICT's enrollment in the most recent CBEDS data collection(212)
Student counted in SCHOOL's enrollment in the most recent CBEDS data collection(213)
Filler(214-215)
Filler(216-217)
Filler(218-228)

Student satisfied ELA requirement on previous CAHSEE or has been granted a waiver(229)

Student satisfied Math requirement on previous CAHSEE or has been granted a waiver(230)

Student Receives Special Education Services at Nonpublic Nonsectarian School(NPS)(231)
Nonpublic nonsectarian School(NPS) CDS School Code(232-238)
Exit Date from Special Education Services(YYYYMMDD)(239-246)




County And District Code of Residence for Students with IEPs(247-253)
Filler(254-256)
Filler(257-259)
Filler(260-262)
Filler(263-265)
Filler(266-267)
Filler(268-280)
Customer Pre-ID Data Field(is returned on data file)(281-290)

Student's Parent/Guardian Name(291-330)

Student's Street Address - First Line(331-360)
Student's Street Address-Second Line(361-390)
Student's City Name(391-410)
State(411-412)
Student's Zip Code(413-421)
Filler(422-500)
Filler(501-524)
Filler(525)
Filler(526-549)
Filler(550)
Filler(551-587)
Filler(588-600)
Census/Make-up(601)
          CAHSEE Pre-ID
Where in Illuminate?
Automatically Populated.
Admin wheel > School > Site Management > (Choose your
District to edit)
Admin wheel > School > Site Management > (Choose your
school to edit)


Admin wheel > School > Site Management > (Choose your
school to edit)
Admin wheel > School > Site Management > (Choose your
school to edit)




Students > Reports > CAHSEE Pre-ID


Students > Reports > CAHSEE Pre-ID
Students > Search > Enrollment History >
Students > Search >
Students > Search >
Students > Search >
Students > Search >

Students > Search >

Students > Search >

Students > Search >
Students > Search >
Students > Search >
Students > Search >


Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >
Students > Search >



1.Students > Search >
2.Admin wheel > Other > Code Management > Language >



1. Students > Search >
2. Admin wheel > Other > Code Management > Parent
Education >




1.Language > General > Language Details > Edit Language
Details >
2.Admin wheel > Other > Code Management > English
Proficiency >
Automatically Populated.
Student > General > Programs >

Student > General > Programs >
1.Language > General > Language Details > Edit Language
Details >
2.Admin wheel > Other > Code Management > El Program >




Student > General > Programs >




1.SpecEd > General > Student Details >
2.Admin wheel > Other > Code Management > Primary
Disability >

Language > General > Language Details > Edit Language Details
>
Language > General > Language Details > Edit Language Details
>
Language > General > Language Details > Edit Language Details
>

Automatically Populated.

SpecEd > General > Student Details >
Students > Search > Enrollment History >
Students > Search > Enrollment History >




Students > Search > CAHSEE Waivers >


Students > Search > CAHSEE Waivers >

SpecEd > General > Student Details >
1.SpecEd > General > Student Details >
2.Admin wheel > Other > Code Management > Special Ed
County And Non-Public/Private School >
SpecEd > General > Student Details >
1.SpecEd > General > Student Details >
2.Admin wheel > Other > Code Management > District of
Residence >




Students > Contact Information > Contacts >

Students > Contact Information > Contacts >
Students > Contact Information > Contacts >
Students > Contact Information > Contacts >
Students > Contact Information > Contacts >
Students > Contact Information > Contacts >
Now I'm there, what do I do?


This data can be edited on the Site Management page (Site Long Name).
Edit the State Site number to include the complete 14 digit CDS code. Our system will
automatically pull the first 7 digits of this code to use for this field.




This data can be edited on the Site Management page (Site Name).
Edit the State Site number to include the complete 14 digit CDS code. Our system will
automatically pull the last 7 digits of this code to use for this field.


This data will populate based on what is chosen on the Pre-ID page (Delivery Option).
Whether it be Counselor or Homeroom Teacher, the Counselor/Homeroom Teacher's name
will populate this field.
This data will populate based on what is chosen on the Pre-ID page (Delivery Option).
Whether it be Counselor or Homeroom Teacher, the Counselor/Homeroom Teacher's User ID
will populate this field.
You can edit the enrollment grade level here.
This data can be edited on the student demographic page (Last Name).
This data can be edited on the student demographic page (First Name).
This data can be edited on the student demographic page (Middle Name).
This number cannot be changed and is the Student ID found on the student demographic
page.
This data can be edited on the student demographic page (Birth Date). Our system will pull
the the two digit month characters.
This data can be edited on the student demographic page (Birth Date). Our system will pull
the the two digit day characters.
This data can be edited on the student demographic page (Birth Date). Our system will pull
the the four digit year characters.
This data can be edited on the student demographic page (Gender).
This data can be edited on the student demographic page (SSID).
This data can be edited on the student demographic page (Student is Hispanic or Latino?).


If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".
If any Race 1-5 should be filled with this race code, this field will display a "Y".

1. This data can be edited on the student demographic page (Primary Language).
2. If not already created, please create the code by clicking on "Add Code." Whether editing
an existing or creating new, be sure that you enter the expected code value into the field
titled, State. For more info on what code values, please reference the CAHSEE "Primary
Language" code set.
1. This data can be edited on the student demographic page (Parent Ed Level).
2. If not already created, please create the code by clicking on "Add Code." Whether editing
an existing or creating new, be sure that you enter the expected code value into the field
titled, State. For more info on what code values, please reference the CAHSEE "Parent
Education Level" code set.


1. This data can be edited on the langage details page (English Proficiency).
2. If not already created, please create the code by clicking on "Add Code." Whether editing
an existing or creating new, be sure that you enter the expected code value into the field
titled, State. For more info on what code values, please reference the CAHSEE "English
Proficiency" code set.
This field will populate if the student is currently enrolled in a grade level higher than 12.
This field will populate with a "Y" if the student is currently active in this program.

This field will populate with a "Y" if the student is currently active in this program.
1. This data can be edited on the langage details page (El Program Participation).
2. If not already created, please create the code by clicking on "Add Code." Whether editing
an existing or creating new, be sure that you enter the expected code value into the field
titled, State. For more info on what code values, please reference the CAHSEE "English
Learner" code set.




This field will populate with a "Y" if the student is currently active in this program.




1. This data can be edited on the Special Ed page (Eligibility/Primary Disability).
2. If not already created, please create the code by clicking on "Add Code." Whether editing
an existing or creating new, be sure that you enter the expected code value into the field
titled, State. For more info on what code values, please reference the CAHSEE "Primary
Disability" code set.
This data can be edited on the language details page (LEP Date).

This data can be edited on the language details page (Reclassification Date).

This data can be edited on the language details page (3 Years CST ELA Proficient).


Populated with "Y" if the student was enrolled less than 80 days.
This data can be edited on the Edit Special Education page (State Testing Accommodation
Status). If the code is 30, this field will populate with "Y".
The Student will receive a "Y" for this field if he/she was enrolled as of CBEDS date.
The Student will receive a "Y" for this field if he/she was enrolled as of CBEDS date.




This data can be edited on the CAHSEE Waivers page. If not already existing, click "Add
Waiver."
This data can be edited on the CAHSEE Waivers page. If not already existing, click "Add
Waiver."
This data can be edited on the Edit Special Education page (Placement). If the the placement
code is 440, this field will populate with "Y".
1. This data can be edited on the Special Ed page (Non-Public/Private School).
2. If not already created, please create the code by clicking on "Add Code." Whether editing
an existing or creating new, be sure that you enter the 14 digit CDS code into the field titled,
State. Our system will export the last 7 digits for this field.
This data can be edited on the Special Ed page (Exit Date).
1. This data can be edited on the Special Ed page (District of Residence).
2. If not already created, please create the code by clicking on "Add Code." Whether editing
an existing or creating new, be sure that you enter the 14 digit CDS code into the field titled,
State. Our system will export the first 7 digits for this field.




The student may have more than one contact. The contact name we use will be the one that
is flagged as the Primary Contact.
The student may have more than one address/dwelling. The address we use will be the one
that is flagged as the Primary address (Action > Make Primary).
This is address 2 from the student's Primary dwelling address.
This is the city from the student's Primary dwelling address.
This is state from the student's Primary dwelling address.
This is zip code from the student's Primary dwelling address.

				
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