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VIEWS: 28 PAGES: 12

  • pg 1
									FARMHOUSE FRATERNITY
UNIVERSITY OF ALBERTA

   STRATEGIC PLAN OF ACTION 2004
Vision Statement
“To excel, within our own campus, as well as
 internationally within FarmHouse, to become a
 stronger, more unique chapter that adds to the
rural diversity that we treasure and uphold. We
   will build the whole man, uphold the old and
   create new traditions, and continue to excel
  within our community. Leaders in our chapter
  will strive to reach higher levels of scholarship
 and recruitment, and we will be grateful for the
            predecessors of this chapter.”
Mission Statement



   “Continue to Build the Whole Man”
Overview of Strategic Plan
  This strategic plan was created by the whole
  chapter to provide us with a written set of goals
    and objectives, that will be measured, and if
 necessary changed, in order to make us a better
 chapter. It will be updated annually by the entire
     chapter at the winter retreat, and reviewed
      monthly by the Strategic Plan Evaluation
 Committee. It will provide the new executive with
 a guide and a sense of direction to follow for their
 term. Areas needing focus are mentioned in this
  plan, and can change from year to year, based
 on the concern of those involved in the review of
                      this plan.
     External Factors Affecting Our
                Chapter
             Pros                               Cons
 Vacancy rate / cost                 Decreasing enrollment in
 Location to campus                   agriculture program and
 Secondary education becoming         rural population
  essential for further               Fraternity image in Canada
  employment, therefore               Lack of knowledge of
  increasing university population     fraternities
 ‘Dry’ fraternity                    Decreasing extra-curricular
 Initial involvement on Campus        activities by students
                                      Cost of joining
Focus Areas


 Recruitment    Greek Relations

 Housing        Community Involvement

 Scholarship    Alumni Relations
                               Recruitment
Key Action Steps               Champion            Completion Measurement
                                                   Date
1.) Involve all members in     Rec.                Continuous     Members bringing
the recruiting process         Committee/Whole                    potential pledges
                               Chapter                            over/Size of Hotlist
2.) Have and effective rush    V.P. Rec. / Whole   January 2004   The written feedback and
workshop at winter retreat     Chapter                            the spread of ideas
3.) Maintain effective         V.P. Rec.           Continuous     Ensuring recruitment tools
recruitment tools (e.g.                                           are completed and
Hotlist, pamphlets, etc.)                                         maintained
4.)Start a monthly e-mail to   Rec. Committee      Monthly        Send e-mail out monthly
actives, pledges, and                                             and receive feedback in e-
alumni to promote and                                             mails
actively recruit
5.) Have 2 rush events per     Rec. Committee,     September      Number in attendance –
year                           V.P. Brotherhood,   2004           especially potential
                               IFC/Social                         pledges
6.) Initiate a minimum of 15   Rec. Committee,     November       Number of new initiates
members in term and fill       Whole Chapter       2004
house
                                  Housing
Key action steps                  Champion             Completion       Measurement
                                                       Date
1. Summer House Action Plan       Summer House         April 1, 2004    Have plan in place
                                  Organizer, Summer
                                  Tennant


2. Implement yearly contract.     House manager,       September 31,    Completed contract
                                  President            2004


3. House Fix-It Day               House Manager,       Twice per year   Alumni Involvement and
                                  Alumni Relations                      House Improvement


4. House Manager / Property       House manager        Monthly          Self-Inspection Sheet
Manager Meeting


5. Increase cost efficiency       V.P. House Finance   Yearly /         Audit of yearly budget
                                  / Tim Henderson      September 1,
                                                       2004
6. Long – term investments into   Property Manager,    Spring           House Manager / Property
house                             House Manager,       Association      Manager meeting, review of
                                  Association          Meeting          chapter house obligations
                                  President
                        Alumni Relations
Key action steps                 Champion            Completion           Measurement
                                                     Date
1.) Send out newsletter once a   Alumni Relations    October 1 and        Feedback from alumni,
semester to at least 10 other                        February 1 every     parents, and other
chapters, international                              year                 chapters
headquarters, and parents.

2.) Implement an alumni event    Officer, and        Spring initiations   Attendance
once a semester.                 designated          and fall term
                                 Committee


3.) Alumni Fix-it Day            Alumni Relations,   April 2004           Attendance
                                 and alumni
                                 volunteers


4) Phonathon                     Organizing:         1 week before        Improving accuracy
                                 Officer. Phoning:   newsletter           database and
                                 Everyone            release              involvement
                      Greek Relations
Key action steps                    Champion         Completion    Measurement
                                                     Date
1.) Host one exchange with          IFC/Social       Executive     Number of exchanges
each women’s fraternity every                        turnover      and attendance
year and one with a men’s
fraternity
2.) Each active member              IFC/Social and   All year      Attendance
participate in or attend at least   other members
two Greek events per year.
3.) Assist with at least one        IFC/Social       All year      Reception and
Greek function per semester                                        attendance


4.) Have a meeting with the         IFC/Social,      End of each   Completion and ideas
IFC advisor every year              President        year          brought about



5.) Assist with another             IFC/Social,      End of each   Completion and
Fraternity’s philanthropic event    President        year          attendance
        Community Involvement
Key action steps                     Champion          Completion    Measurement
                                                       Date

75% of members in one other          PR/Philanthropy   End of year   Attendance
club organization



Chapter completes one campus         Sports and        End of year   Yes/No
wide event per year. i.e. Turkey     IFC/Social
Trot or Anchor Splash

95% of Chapter members               PR/Philanthropy   End of year   Attendance
provide at least 10 hrs of
community service per year.

Chapter has one fundraising          PR/Philanthropy   End of year   Yes/No
event per year that all the profit   and Fundraising
go to a charitable organization      Committee
                                   Scholarship

Key action steps                       Champion          Completion          Measurement
                                                         Date

1.) Maintain quiet study area in the   Scholarship and   Continuous          Area maintained and
house where no other activity takes    entire chapter                        used
place.
2.) Punishment and reward system       Scholarship and   At the end of       Classes missed recorded
for poor and good school attendance.   Secretary         each semester       and money given to
                                                                             winner
3.) Quiet Hours set and adhered to.    Scholarship and   Continuous          House is quiet within
                                       entire chapter                        specified time

4.) Study Buddy system established.    Scholarship and   Continuous          Buddies help each other
One pair competes against another      entire chapter                        out and have friendly
pair.                                                                        competition with another
                                                                             pair
5.) Award for most improved GPA        Scholarship       At the end of the   Award is given out
                                                         semester

								
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