PAPA Implementation Plan

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					Introduction
Quality and accessibility of oceanographic information are of vital importance for safe and
cost-effective operations in the Baltic Sea and will contribute to reduce the risk for accidents
with severe damage to the environment and loss of lives as possible consequences and to
optimisation of the planning of operations. PAPA will secure that operational ocean services
can be provided to the benefit of all the important marine industries (transport, fishery, coastal
protection, environmental protection (impact assessment and management), recreation, rescue
operations etc.) operating in the Baltic Sea. The results of PAPA will allow the BOOS
community to support the Helsinki Commission for Protection of the Environment of the
Baltic Sea - HELCOM - in implementing its objectives on improved management and
information on the environment of the Baltic Sea as outlined in the HELCOM Ministerial
Declaration, 1998.

The PAPA project will in a cost-effective manner integrate and further develop the present
operational ocean monitoring, data management and modelling activities within the Baltic Sea
with the purpose of producing data products and ocean forecasts of a higher quality to the
benefit of the users. PAPA is considered by the partners to constitute a valuable advance
towards the establishment of an effective operational oceanographic service for the Baltic Sea.
The partners have legal national responsibilities to sustain an ocean information service to the
marine community to the benefit of:

      Quality of life, health and safety
      Preserving and/or enhancing the environment
      Employment

The objectives of PAPA is to:

build the basin-wide network for ocean monitoring and forecasting, linking all the Baltic
countries, broadening and strengthening the existing network of national institutions already
established by PAPA partners; identify the gaps in the monitoring systems in the region and
in the capability to measure, model and forecast the ecosystem, taking stock of current RTD
projects and of the EuroGOOS and BOOS activities; build capacities for expertise in the
setting up and running of observing platforms, in managing data, in modelling and
forecasting the ecosystem; design an effective observing and forecasting system, inter-
comparing experiences and standardising practices, towards the co-ordinated upgrading of the
observing and forecasting capabilities in all Baltic countries; raise awareness on the benefits
of ocean forecasting at local, regional and global scales, involving stakeholders and
disseminate PAPA results and products


The present implementation plan will in detail describe the work to be done during the PAPA
period in order to fulfil its goals and objectives and produce the deliverables promised.




                                                                                                1
Deliverables list

                                                                                                            2
    Deliverable    Deliverable title                                       Delivery date           Nature       Dissemi-
       1
    No                                                                                                          nation
                                                                                                                     3
                                                                                                                level
    D1.1           Implementation Plan                                             3               Re           CO
    D 1.2          Management reports                                      6,12,18,24,30,36        Re           CO
    D 2.1          Report of the current capabilities in pre-                      9               Re           PU
                   operational ocean forecasting in the Baltic
                   Sea
    D 2.2          Prioritisation of the capacity building                          12             Re           PU
                   actions according to gaps and users’
                   needs for ocean and coastal marine
                   services in the Baltic Sea
    D3.1           Design of common protocols for data                              12             Me           RE
                   collection, transmission and quality control
    D3.2           Practical application of D3.1 across local                       18             Me           RE
                   networks
    D3.3           Design of optimal coastal observing                              30             Re           PU
                   systems to be integrated in a basin/sub-
                   basin monitoring system
    D3.4           Plan for networking satellite data in near                       24             Re           PU
                   real time
    D3.5           Satellite data access on PAPA-INFO                               24             De           RE
    D4.1           Transfere of expertise through a visiting                        30             Re           RE
                   scientists program to specialised centers
    D5.1           Project plan for implementation of model                         12             Re           RE
                   coupling
    D5.2           Project plan for implementation of                               18             Re           RE
                   interfacing between Baltic scale model to
                   local (coastal area) models,
    D5.3           Project plan for implementation of data                          24             Re           RE
                   assimilation into operational oceanographic
                   models
    D5.4           Project plan for introduction of operational                     30             Re           RE
                   ecological models in a pre-operational set-
                   up
    D6.1           Specification,       requirements        and                     12             Re           RE
                   recommendations for PAPA-INFO.
    D6.2.          Demonstrator                                                     24             De           RE
    D6.3           Final design plan                                                36             Re           RE
    D7.1           National meetings to enhance the visibility                      18             Re           PU
                   of PAPA with competent authorities,
                   scientists,        marine         industries,
                   entrepreneurs, and the general public
    D7.2           Case study to contribute to demonstrate                          30             Re           PU
                   progress in sustainable development
    D7.3           Declaration of consensus and commitment                          36             Re           PU
                   to the full implementation of the Baltic
                   forecasting system.


1
  Deliverable numbers in order of delivery dates: D1 – Dn
2
  Please indicate the nature of the deliverable using one of the following codes:
          Re = Report; Da = Data set; Eq = Equipment; Pr = Prototype; Si = Simulation;
          Th = Theory; De = Demonstrator; Me = Methodology; O = other (describe in annnex)
3
  Please indicate the dissemination level using one of the following codes:
          PU = Public
          RE = Restricted to a group specified by the consortium (including the Commission Services).
          CO = Confidential, only for members of the consortium (including the Commission Services).

                                                                                                                       2
Project planning and time table (Gantt Diagram):
           Year 1                          Year 2                  Year 3
           1 2 3 4 5 6 7 8 9 1 1 1 1 2 3 4 5 6 7 8 9 1 1 1 1 2 3 4 5 6 7 8 9 1 1 1
                             0 1 2                   0 1 2                   0 1 2

WP 1
Task 1.1
Task 1.2
Task 1.3
Task 1.4
WP 2
Task 2.1
Task 2.2
WP 3
Task 3.1
Task 3.2
Task 3.3
Task 3.4
Task 3.5
WP 4
Task 4.1
Task 4.2
Task 4.3
WP 5
Task 5.1
Task 5.2
Task 5.3
Task 5.4
Task 5.5
WP 6
Task 6.1
Task 6.2
Task 6.3
Task 6.4
WP 7
Task 7.1
Task 7.2
Task 7.3




                                                                            3
Detailed time schedule (deliverables, meetings and tasks)

2003:
Deadline    Responsible                    Topic                       Task     Deliverable
               WP
January         3         WP3 meeting (BSH, Hamburg):                  T3.1
                          Hard-/software and data processing and       -T3.5
                          quality control.
February        1         Implementation Plan                                   D1.1
February        4         Guidelines for applications                  T4.2.1
February        5         WP5 meeting (BSH, Hamburg):
                                  - Detailed planning of WP5
                                      work
                                  - Listing of models            and   T5.1
                                      coupling methods used by
                                      participants.
March           2         Inventory of real time observing systems     T2.2
                          to WP3
March           3         Participants fill out and hand in the        T3.1.1
                          EDIOS form
March           4         Send applications for visits                 T4.2.2
March           6         Preparation of the information systems       T6.1.1
                          survey questionaire
April/May       4         WP4-CBB meeting:                             T4.2.3
                                  - selection of visitors and tutors   T4.3.2
                                  - guidelines for proposals for
                                      upgrade of instrumentation
May             1         Management report to EU                               D1.2
May             1         WP Team Meeting
May             2         WP2 meeting (Riga):
                                  - Inventory for general outline      T2.2.1
                                      of the structure in the marine
                                      sector
                                  - Inventory for human resources      T2.2.2
                                      and capabilities
May             3         WP3 meeting:                                 T3.1
                          Final workshop for WP3.1
May             6         Survey on partners’ information systems      T6.1.1
May             6         Compilation of the survey results            T6.1.2
May             7         WP7 meeting (Riga):
                                  - planning of the national           T7.1
                                      meetings
                                  - planning of national brochures     T7.2
                                  - discuss general awareness
June            4         Preparation of tutorials etc.                T4.2.4
June            6         PAPA-Info work package expert meeting
July            2         Report:                                               D2.1
                          “Present Status of infra structure and
                          capabilities     in   operational    ocean
                                                                                         4
                forecasting in the Baltic Sea”
July        6   Specification of minimum requirements        T6.1.3
                for the partners – forwarded to PAPA-
                Cap/Build
August      5   WP5 meeting (Tallinn):
                        - workgroup for Task 5.1 and         T5.1.3
                            5.3
                        - draft version of D5.1
                        - Kick-off for Task 5.2 and 5.4      T5.2.4
September   4   Proposals for instrumentation upgrade        T4.3.3
September   6   Design of the information system             T6.1.3 D6.1
October     3   WP3 meeting:                                 T3.2
                Final workshop of WP3.2-3.3.                 T3.3
October     3   Methodology:                                        D3.1
                Design of common protocols for data
                collection, transmission and quality
                control.
                (to PAPA-MA, PAPA-INFO, PAPA-
                AWARE, PAPA-CAP).
October     2   Report:                                      T2.1     D2.2
                On the co-ordination with international
                organisations:      “Prioritise   Capacity
                Building actions according to existing
                gaps between countries etc”
October     5   Report:                                      T5.1     D5.1
                Project plan for implementation of model
                coupling
October     6   Major release of the PAPA home page          T6.1.4
Autumn      7   Start up of national awareness meetings      T7.1
November    1   Steering Group Meeting and WP team
                Meeting
November    1   Annual report to EU                                   D1.2
November    4   Evaluation       of      proposals     for   T4.3.4
                instrumentation upgrades
December    6   Design of the demonstrator                   T6.2.1




                                                                             5
2004:

Deadline   Responsible                      Topic                     Task     Deliverable
              WP
Winter         5       WP5 meeting:
                                - Workgroup for Task 5.2              T5.2
                                - Kick-off for Task 5.5               T5.5
January        6       Report on necessary upgrades                   T6.2.2
April          3       Special report and practical application of    T3.2
                       Task 3.2-3.3 across local networks             T3.3
April          5       Report:                                        T5.2   D.5.2
                       Project plan for implementation of
                       interfacing between Baltic scale models to
                       local models.
April          7       Report:                                                 D7.1
                       Evaluation of the national meetings
May            1       Management report to EU                                 D1.2
May            1       PAPA Mid-term Workshop
May            1       WP Team meeting
May            3       WP3 meeting:                                   T3.4
                       Intermediate workshop in T3.4
May            6       Meeting of WP6 experts
Summer         5       General PAPA-MODEL meeting:
                                - Workgroup for Task 5.4              T5.4
October        3       WP3 meeting:                                   T3.5
                       Final workshop on T3.5
October        5       Report:                                        T5.4     D5.3
                       Project plan for implementation of data
                       assimilation           into      operational
                       oceanographic models.
October        6       Alpha release of demonstrator                  T6.2.3 D6.2
November       1       Annual report to EU                                     D1.2
November       1       Steering Group Meeting + WP Team
                       Meeting
November       3       Special report of planning and linking         T3.5
                       satellite data centres to PAPA-INFO
November       4       Reports on:
                                - the on-site training                T4.2.5
                                - the technical implementation of     T4.3.5
                                    the instrument upgrade
December       6       Beta release of demonstrator                   T6.2.3




                                                                                        6
2005:
Deadline  Responsible                     Topic                     Task     Deliverable
             WP
January       4       Evaluation of:
                              - the on-site training                T4.2.6
                              - the technical implementation        T4.3.6
January       6       Documentation of the demonstrator             T6.2.4
                      release
March         3       WP3 meeting:                                  T3.4
                              - Design of an integrated coastal
                                  and ocean monitoring system,
                                  together with PAPA-CAP.
                              - Final workshop on T3.4
March         6       Installation of the demonstrator              T6.2.5
April         3       Report:                                                D3.3
                      Design of an integrated coastal and ocean
                      monitoring system
April         5       Report:                                       T5.5     D5.4
                      Project plan for introduction of
                      operational ecological models in a pre-
                      operational set-up.
May           1       WP team meeting
May           1       Management report to EU                                D1.2
May           7       WP7 meeting and report:                                D7.2
                      Case study of progress
June          6       Compilation of the post-production survey     T6.3.1
June          6       Meeting of WP6 experts
Summer        7       WP7 meeting:                                  T7.3
                              - Commitment meeting
September     6       Final design of the information system        T6.3.2 D6.3
Sep/Oct       3       WP3 meeting:
                      Summary workshop of WP3, and final
                      design plan.
October       1       PAPA general conference
October       3       Final report on WP3
October       7       Arrange Commitment meeting.                   T7.3     D7.3

                        Report:
                        Declarations      of     consensus    and
                        commitments to BOOS
November        1       Final report and cost statement to EU                D1.2




                                                                                      7
Implementation Plan WP 1
WP 1: Project Management (PAPA-MA)
Objectives

The project management shall:
   establish a strong co-operative and co-ordinated network between all partners by
      optimisation of human and technological resource.
   ensure that the programme proceeds as anticipated.
   ensure that the project tasks and deliverables are completed in a timely and orderly
      fashion an in accord with the project plan.

  Methodology/work description:
A sound decision and advisory structure shall assist the project management in assessment of
project performance, achievements, fulfilment of project- and workpackage objectives and
deliverables. The PAPA project has therefore been organised in the following way:

                                                            Steering
                                                           Committee


                                          Advisory Board
                                              Users




                                                     Project management
                                                         PAPA-MA
                                                             DMI



 Existing conditions   Observing System    Capacity Building         Modelling   Information system     Awareness
    PAPA-NOW             PAPA-OBS         PAPA-CAP/BUILD           PAPA-MODEL       PAPA-INFO         PAPA-AWARE
        SMHI                 BSH                 EMI                  FIMR             MIG                DMI



Steering Committee (SC) – Each partner has one member, in the meetings will also
participate the project co-ordinator and the members of the Advisory Board. SC will:
     monitor and assess the progress on planned activities within the project
     exchange ideas, experiences and overviews as guidance to the project team

Advisory Board (AB) – one representative from each of the organisations EuroGOOS,
HELCOM, International Maritime Organisation (IMO), Global Environment Facility – Baltic
Sea Regional Project (Baltic GEF).
AB will:
    advise on the scientific and technical quality of the work carried out
    assist the Project Team in the biannual progress evaluation of the project
    ensure links and benefits from related global and regional activities

The project co-ordinator will:

      manage the project according to the project plan. The project co-ordinator will
       specifically be responsible for:



                                                                                                           8
            o organisation of a kick-off meeting and the subsequent preparation of a project
              Implementation Plan.
            o organisation of SC, WPT and AB meetings
            o monitor the project targets; the synergy and co-ordination with other projects
            o Establish a Project Secretariat to:
                   oversee the day to day business of the project;
                   set up data exchange and information routines for the project;
                   keep track of the activities and ensure the flow of information;
                   prepare minutes from meetings
                   provide an oversight of plans and logistics
                   establish and maintain a PAPA web page
            o links with the AB and the EU DG Research.
            o prepare annual project management- and financial reports,
            o prepare mid-term and final report.

Each WP leader will:
    manage the progress of the his WPs by giving direction, identifying weak points, and
      solving problems;
    organise WP meetings and prepare the 6 months WP reports;
    assist the Project co-ordinator in preparing the intermediate and yearly reports and
      financial updates to the EC.

The WP-leaders constitute the PAPA WP Team (WPT), which will:

      carry the technical and scientific responsibility for the execution of the project;
      co-ordinate the activities and integrate the results of the different groups;
      review the workpackage scientific reports and prepare yearly reports;
      take care of the financial administration and prepare cost reports to the EC.

The following reports have to be delivered to EU:


    Month                                             Report
      6           Management report
     12           Management report
                  Annual Scientific and Technical Report
                  Cost Statement
       18         Management report
       24         Management report
                  Annual Scientific and Technical Report
                  Cost Statement
       30         Management report
       36         Management report
                  Final Report
                  Final Cost Statement




                                                                                               9
Implementation Plan WP2
WP2 : Existing conditions (PAPA-NOW)


Objectives:
Stocktaking and identification of the situation in the Baltic Sea to monitor and assess the state
of the coastal waters and to implement viable forecasting techniques with regard to:
1. Existing national/international initiatives
2. Present capabilities in terms of research institutions
3. Availability of technological infrastructures and equipment
4. Human resources and funding capability

Methodology/work description:
Surveys will be undertaken to meet relevant people and experts in the Baltic countries in order
to assess national programmes and compile an exhaustive report according to common
established format. The WP leader will co-ordinate this work and support the process by
distributing guidelines, producing model survey material and assessing draft reports. This
material will be prepared in collaboration with the WP participants and the WP leader will
also compile a general comprehensive report based on inputs from individual participants.


Description of the WP2 tasks and subtasks:

Task 2.1 Co-ordination with international organisations.

To co-operate with international organisations operating, or with responsibilities in the
Baltic Sea, to assess regional initiatives to harmonise their current and projected activities
with those of PAPA, and to maximise mutual assistance and optimise synergy. This task will
be implemented through preparatory exchanges followed by a dedicated meeting with
representatives from the competent organisations.

Implementation:
The WP leader will identify proper international bodies like IMO, HELCOM, OSPARCOM,
EEA, ECMWF, BSRP to assess activities and needs. An important part of the work is to
establish ways how PAPA/BOOS can contribute to these organisations work. The deadline of
this task is October 2003 and the results are reported in Prioritise capacity building actions
according to existing gaps between countries as well as in line to the needs of the user
community.


Task 2.2 National consultations on marine affairs and inventory on ocean forecasting
capabilities.

Undertake a consultative process at national level with public authorities responsible in
marine affairs, marine research institutes and providers of marine services in order to:
             Subtask 2.2.1 Obtain a general outline of the organisational and supportive
             structures in the marine sector in each country, and give foresight to the way
             PAPA and BOOS can provide benefits to the local marine activities.

                                                                                              10
            The work is to be carried out by PAPA member institutes by addressing the
            guideline worked out during the kick-off meeting. The inventory will be
            assessed at a WP2 meeting in May 2003 in Riga, Latvia co-ordinated with
            BOOS annual meeting. The WP leader is responsible for the final report.

            Milestone: For the first time, obtain information on how operational
            oceanography is organised and supported at basin-wide scale in the Baltic Sea.


            Subtask 2.2.2 Identify the human resources and capability to monitoring,
            modelling and ocean forecasting in each individual country. In particular an
            inventory of the existing monitoring systems in the basin, constitutes the first
            step towards the identification of the networks that are the likely candidates to
            become operating in near real time. For each monitoring network/activity
            operated by members, information will be collected about sampling frequency,
            parameters observed, sampling and analysis methodology.

            The work is to be carried out by PAPA member institutes by addressing the
            guideline worked out during the kick-off meeting. The inventory will be
            assessed at a WP2 meeting in May 2003 in Riga, Latvia co-ordinated with
            BOOS annual meeting.

            Milestone: For the first time, obtain information on operational oceanography at
            basin-wide scale in the Baltic Sea.

The inventory of monitoring systems will be carried out in close co-operation with EDIOS
project to avoid duplication of work.


Deliverables:

Task 2.1 & 2.2
     To WPs 3-6: Present status of infrastructures and capabilities in operational ocean
      forecasting in the Baltic Sea - Public Report.

      Delivery date: 1 August 2003.

      Task: Inventory of real time observing systems to WP3 in 30 March 2003.


     To WPs 3-7: Prioritise capacity building actions according to existing gaps between
      countries as well as in line to the needs of the user community - Public Report.

      Delivery date: 1 November 2003




                                                                                          11
Implementation Plan WP3
WP3: Observing System (PAPA-OBS)


Objectives:

The objective of PAPA-OBS is the design of real time data acquisition systems for the Baltic
Sea on a scientifically proven and cost effective basis, including the scientific assessments of
the existing regional, coastal and national observing systems, particularly those set up under
the Helsinki Convention and by the ice-observing agencies.


All the PAPA-partners are involved in PAPA-OBS.

Partner                                 man month per partner
CMR, MSI, FIMR, FEA(SYKE), IMWM, IOPAS,
LHMA, MIG, NWAHEM, RDANH, UL             1
DMI, IOW, SHMI                           3
BSH                                     12


Communication:
The partners communicate via e-mail. Text files are in word 6+ - format or as plain text.
Graphic documents are exchanged in gif- or jpg-format.

A time table including reports and workshops is listed in appendix A.
The 1st workshop of PAPA-OBS (expert-meeting) will delve into the present implementation
plan for an efficient and effective realisation of the goals of PAPA-OBS. The meeting will be
held on January, 31st, 2003 and February, 1st , 2003 in BSH, Hamburg.

The addresses, telephone numbers and e-mail connections of the contact persons from each
partner are given in appendix B.

.




                                                                                             12
Description of the WP3 tasks and subtasks:

Task 3.1: Evaluation of the existing coastal and off-shore observing platforms ( Nov
                2002 – April 2003 )

The sensors, observing platforms and transmission systems used by each partner and the
performance of the instruments used will be compared in order to define the minimum
requirements for 'quality good practices' necessary either for accuracy of collected data and
appropriate coverage to enable environmental assessment and management. Common
standards for data collection and common parameters essential for a Baltic operational
observing system will be defined, as well as the minimum performance criteria.

Implementation:
Each partner has to contribute a form including a graphic of the platform, a list of measured
parameters and their observing depth, the type of sensors, the measuring interval, the kind of
transmission, the operating time of the sensors, the sensor quality. Additional information of
the pre-processing SW will be added.
The type of instruments will be grouped in similar kinds to define common standards.
Minimum performance criteria will be developed from that grouping.


Subtask 3.1.1: Inventory of platform information

On the way to a complete inventory of all Baltic Sea observing systems in a first step the main
focus will be concentrated on platforms at the coast or in the off-shore regions. The next steps
will include observing systems of the Ship of Opportunity Programme (SOOP) and the
HELCOM Monitoring Programmes.

Within the period January to March the activities of subtask 3.1.1 will consist of:

1. Relevant meta-data of the present network (monitoring systems) will be excerpted from
   the inventory compiled by PAPA-NOW (in co-operation with the EDIOS project).

2. Platform characteristics as position, technical details, sensors parameters, sampling rate
   etc., which are not (yet) collected by PAPA-NOW and EDIOS shall be acquired by means
   of an adequate HTML-form, in which the relevant information can be inserted without
   special guidelines. Parts of the EDIOS-MIF are integrated or "PAPA-adjusted". A draft of
   the new HTML-form will be presented on the PAPA-OBS Expert-Meeting (EM) in the
   end of January 2003. The (in the EM) accepted form has to be filled in and returned until
   March, 15th.

3. Facilities of data exchange, transfer and storage as well as a short description of pre-
   processing SW will be enquired. The latter also denotes one necessary input for Task 3.2


Subtask 3.1.2: Evaluation of the inventory

1.   An appropriate scheme to evaluate the inventory will be discussed and decided by the
     partners during the January EM.


                                                                                             13
2.   Statistics, plots and further products of the evaluation will be elaborated and presented in
     the internet until April, 15th.


Subtask 3.1.3: Definition of common standards and minimum performance criteria

The results of subtask 3.1.2 and the needs of PAPA-MODEL partners and yield a draft on
common standards and minimum performance criteria, which shall be essential for the BOOS
community.
The (from all partners) accepted definitions should include a solution of the dilemma of real-
time (or near-real-time) access and data quality, which will be agreed upon by the partners of
all WPs.


Subtask 3.1.4: Products

1.   The content of the inventory will be stored in a simple data base with free access to the
     partners.

2.   A map of all observing platforms including their relevant properties will be presented in a
     web site.

3.   A web site consisting navigation tools for data transfer and exchange will be prepared.


Subtask 3.1.5: Dissemination of information and results

1. In close co-operation with PAPA-INFO the on-line communication will be used to
   disseminate all information and results of subtasks 3.1.1 – 3.1.3

2. Immediate feedback on the distributed information is needed to follow a simple
   controlling concept.

3. A draft of the final report of task 3.1 will be presented on the 2nd workshop PAPA-OBS in
   the beginning of May, 2003.




                                                                                               14
Task 3.2: Evaluation of basic data pre-processing procedures (software)
                 (Feb 2003 – Oct 2003)

The software used by each partner for data pre-processing procedures will be compared. The
comparison will consider each partner’s requirements for common protocols controlling the
software that will be used in the operational collection and transmission of data. Although
there is considerable experience on data quality assurance in the processing stage, the
development of common protocols for quality performance will be developed. Its application
will be the first step towards establishing procedures for the assurance of comparability and
compatibility of data acquisition, transmission and exchange systems by each institution.

IO-Warnemünde (Siegfried Krüger) is responsible for this task.

Implementation:
The sensor depending processing SW converting raw data to physical data will not be dealt
with. The main purpose is to compare the first procedures controlling the data-flow from
sensor to real data.


Subtask 3.2.1: Data Pre-processing Software Comparison

Parts of the information of inventory and special collected software descriptions will be
compiled to guarantee a proper comparison of all procedures steering the process of
transferring physical raw data into high quality oceanographic data sets.


Subtask 3.2.2: Development of common protocols

Common protocols agreed by all partners are developed to control the software that will be
used for collecting and transmission, and for quality performance as well.
The application of the protocols by each institution is one of the preconditions producing
homogeneous real-time data sets according to the goals of PAPA-BOOS.


Subtask 3.2.3: Dissemination of information and results

1. In close co-operation with PAPA-INFO the on-line communication will be used to
   disseminate the common protocols
2. Immediate feedback on the distributed information is needed to follow a simple
   controlling concept.
3. A draft of the final report of task 3.2 will be presented on the 3rd workshop PAPA-OBS in
   the beginning of November, 2003.


Task 3.3: Evaluation of the quality assurance protocols
               (Feb 2003 – Oct 2003)

The quality of the data is assured by a series of protocols driving the operational activity from
collection design, to fieldwork, data transmission, quality control and dissemination


                                                                                              15
practices. All these aspects will be evaluated in order to define common protocols and
achieve a defined 'minimum performance level' for operational systems.

Implementation:
Parallel to task 3.2 the pre-processing SW is analysed to get some common methods to define
common protocols in achieving a ‘minimum performance criterion’ for operational systems.


Subtask 3.3.1: Inventory of existent quality assurance (QA) protocols

Under the aspect of the PAPA-objectives the already existent QA protocols of comparable
observing activities by other international programmes eg. HELCOM, OSPAR etc. will be
sifted through. Solutions to a high availability of data and products including the transfer
systems as one dominant part of QA will be integrated.
Additionally, the time-scale dependency of the demands concerning the online-product palette
of real-time observations (PAPA-INFO), prediction models and the needs of stakeholders will
be evaluated.


Subtask 3.3.2: Definition of common protocols for a "minimum performance criterion"

A suitable essence from the already existent and practised protocols especially for PAPA
purposes and the individual protocols of the WP partners will serve as a useful "minimum
performance criterion".


Subtask 3.3.3: Dissemination of information and results

1. In close co-operation with PAPA-INFO the on-line communication will be used to
   disseminate the common protocols for a “minimum performance criterion”
2. Immediate feedback on the distributed information is needed to follow a simple
   controlling concept.
3. A draft of the final report of task 3.3 will be presented on the 3rd workshop PAPA-OBS in
   the beginning of November, 2003.


Task 3.4: Design of cost-effective operational coastal monitoring
                 systems (May 2004 – Apr 2005)

On the base of the information from WP2 and tasks 3.1-3.2 in this WP, alternative/new
hardware and software will be proposed for development. Also an estimate of costs for
updating the systems in the various countries will be done. The design will include hardware,
software and transmission systems. A design of the near-real-time upgrade of existing systems
for an observing system with coastal components will be the final product of this task.

Implementation:
Taken into account the results of PAPA-NOW concerning the existing arrangement of
observational measuring stations.




                                                                                          16
Subtask 3.4.1: Presentation of the actual state

On the base of the evaluations of tasks 3.1 – 3.3 the actual state of the observing systems are
presented in interactive web sites, containing maps of their geographical locations and their
special properties. The systems are especially identified how far they are compatible to the
agreed protocols established by PAPA-OBS.

Extra-Tables will show significant differences in the hardware, software and transmission
equipment of the present systems.


Subtask 3.4.2: Presentation of the nominal condition

The requirements of the users of the future observing systems (e.g. PAPA-MODEL, further
partners and customers) will be compiled and presented in similar form as in subtask 3.4.1


Subtask 3.4.3: Design of the near-real-time upgrade

The difference between actual and nominal conditions is the basis of a design of the near-real-
time upgrade of existing systems for an observing system.

Web sites will be prepared to reflect the future upgrade situations.


Subtask 3.4.4: Dissemination of information and results

4. In close co-operation with PAPA-INFO the on-line communication will be used to
   disseminate the common protocols for a “minimum performance criterion”
5. Immediate feedback on the distributed information is needed to follow a simple
   controlling concept.
6. A draft of the final report of task 3.4 will be presented on the 4th workshop PAPA-OBS in
   the beginning of May, 2004.


Task 3.5: Evaluation of the near-real-time satellite data
               (Nov 2003 – Oct 2004)

Near-real-time satellite remotely sensed data (sea surface temperature, sea surface elevation,
surface pigments concentration and altimetry) are an essential element of an observing
system (i) for direct assessments such as of water quality conditions, and (ii) in relation to
assimilation in producing forecasts. The assimilation of satellite data in forecast models can
considerably increase the forecasting skill, but this necessitates availability of the data in
near-real-time. The current state of satellite data availability and access to coastal states in
the Baltic will be assessed. A plan for the access in operational mode of satellite images in
coastal areas, including the networking structure and the provision of interpretative tools,
will be proposed. Links of satellite data analysis centres with the PAPA INFO will be
established.
A final expert meeting shared with WP4 will provide a forum for the design of an observing
and forecasting system in the Baltic Sea.


                                                                                             17
Implementation:

Subtask 3.5.1: Evaluation of the satellite stations with direct access

Assessments of the current state of satellite data availability and access to coastal states will
be prepared.
Each partner has to fill in a form containing the type of satellite, the available channels and
the real-time data which can be used in a combined network. The contact persons of the
satellite analysis centres dealing directly with this RTD will be included in that form. An
inventory of the network structure and the provision of interpretative tools will be compiled.


Subtask 3.5.2:     Development a list of products which can use the RTD directly or
                         indirectly

A detailed list containing the possible products which can be improved using the NRT-
satellite-data differentiating between direct assessments and model assimilation.


Subtask 3.5.3: Plan for the access in operational mode of satellite images in coastal
                      areas

The partners of PAPA-OBS have to evaluate the possible national satellite data centres in
respect to NRT-data access. Additionally the contact persons of the centres are addressed.
A list containing the analysing tools used for the interpretation of the NRT-satellite data is
assembled and reviewed for the specific needs of the customers.
As a consequence from subtasks 3.5.2 and 3.5.3 a compilation for new analysing tools will be
proposed.


Subtask 3.5.4: Establishing links of satellite data analysis centres for PAPA-INFO

A map including all available NRT-satellite-data analysis centres with the information of data
access will be establish and provided for PAPA-INFO.


Subtask 3.5.5: Dissemination of information and results

1. In close co-operation with PAPA-INFO the on-line communication will be used to
   disseminate the satellite network plan
2. Immediate feedback on the distributed information is needed to follow a simple
   controlling concept.
3. A draft of the final report of task 3.5 will be presented on the 5th workshop PAPA-OBS in
   the beginning of November, 2004.




                                                                                              18
Time schedule for WP3 (deliverables and meetings):

Date                Topic
January,2003        Implementation Plan of PAPA-OBS, del. to PAPA-MA
Jan, 31st and Feb,1st Expert Meeting on hard-/software and data processing/quality control,
2003                  Hamburg
April, 2003           progress-report to PAPA-MA
May,2003            final workshop for WP3.1


October, 2003       final workshop of WP3.2-3.3 “Design of common protocols for data
                    collection, transmission and quality control”
October, 2003       progress-report to PAPA-MA, special report to PAPA-MA, PAPA-
                    INFO, PAPA-AWARE, PAPA-CAP


April, 2004         special report and practical application of task 3.2-3.3 across local
                    networks
April, 2004         progress-report to PAPA-MA
May, 2004           intermediate workshop on WP3.4


October, 2004       final workshop on WP3.5
November, 2004      special report of planning and linking satellite data centres to PAPA-
                    INFO
November, 2004      progress-report to PAPA-MA


March, 2005         Expert meeting on the design of an integrated coastal and ocean
                    monitoring system, together with PAPA-CAP, and
                    final workshop on WP3.4
April, 2005         special report on “Design of an integrated coastal and ocean monitoring
                    system”
April, 2005         progress-report to PAPA-MA


Sep/Oct,2005        Summary workshop of WP3, and
                    final design plan
October, 2005       final report on PAPA-OBS




                                                                                        19
Implementation Plan WP4
WP4: Capacity Building (PAPA-CAP/BUILD)


Objectives:
(1) develop the basic technical and scientific expertise for all partners required to participate
    in the BOOS
        by performing the VISITOR SCIENTIST SCHEME allowing visits of
        scientists/technicians and representatives of end-users to the specialised ocean
        observing, modelling and forecasting sites with significant advanced experience;

(2) to increase instrumentation and data management capacity to the same level in all
    participating countries
        based on the results from WP2, to establish by upgrading of existing observational
        capacities high-level automation of observations at coastal stations (sea level, SST,
        optional other parameters) and build up data transfer and management capacities to
        make the data operationally available Baltic-wide.

The roles of partners:

Partner       CBB    Visitor Scientist Scheme               Instrumentation upgrade
                     Receiving         Sending              Planning       Equipment
DMI          +       2 pm
BSH          +       2 pm
CMR                                    +                    6 pm              +
MSI*         +                         +                    6 pm              +
FIMR         +       2 pm
FEI          +       2 pm
IMWM                                   +                    6 pm              +
IOPAS                                  +                    6 pm
IOW          +       2 pm
LHMA                                   +                    6 pm              +
MIG                                    +                    6 pm              +
NWAHEM                                 +                    6 pm              +
RDANH        +       2 pm
SMHI         +       2 pm
UL                                     +                    6 pm
pm = person-month, * coordination (+ 6 pm)


Description of WP4 tasks and subtasks:

Task 4.1. Capacity Building Board

The Capacity Building Board (CBB) is composed by members of the receiving/hosting
centres of the Visitor Scientist Scheme with tasks:
(i)     plan the visits according to the requests by MBs and the priorities for the observing
        and forecasting system in the Baltic as established in WPs 3 and 5;

                                                                                              20
(ii)  select the candidates indicated by the MB;
(iii) supervise the upgrade of instrumentation and data management capacity.
The Board will mainly correspond by electronic mail.

List of CBB members:
        Jüri Elken (MSI, WP4 coordinator),
        Erik Buch (DMI),
        Kai Soetje (BSH),
        Kimmo Kahma (FIMR),
        Maria Gästgifvars (FEI),
        Siegfried Krüger (IOW),
        Charlotte W. Havsteen (RDANH),
        Bertil Håkansson (SMHI).


Task 4.2 Visitor scientist scheme

Altogether 20 kEURO is allocated to support visits from CMR, MSI, IMWM, IOPAS,
LHMA, MIG, NWAHEM, UL. Receiving organizations DMI, BSH, FIMR, FEI, IOW,
RDANH, SMHI have been allocated a’ 2 person-months to ensure preparation of didactic
materials, arranging the visit logistics and training the visitors. MSI as responsible for WP4
will transfer necessary travel funds (train/bus/ship tickets, accommodation, daily allowances)
to the receiving organizations following the decisions of the Capacity Building Board (CBB).

The workplan for visitors scheme is:

Subtask 4.2.1. CBB will identify readiness of receiving centres to provide training on specific
topics (training offers) and interests of organizations sending the visitors (training interests),
prepare guidelines and application forms, announce applications – January/February 2003.

       Preliminary list of training offers

       DMI: operational modelling, dissemination of results
       BSH: operational modelling, field work, data mangement
       FIMR: waves, ice, field work, ships of opportunity
       FEI: ecological modelling, remote sensing
       IOW: field work, automated stations, equipment engineering, data management
       RDANH: T/S measurements, data management, modelling
       SMHI: operational modelling, field work, data mangement

       Preliminary list of training interests

       UL: practising with equipment, ecological measurements using ships of opportunity,
       automated nutrients analysis, ecological modlling
       LMHA: automation of coastal observations, instrumentation, data management and
       data products, dissemination of results
       CMR: automatic coastal stations, data transmission and management, operational
       modelling
       MIG: instrumentation procedures, handling the instrumentation at sea, data
       management systems
       IMWM: remote sensing, modelling, practical field measurements, quality assurance

                                                                                               21
       IOPAS: current measurements (technical work with ADCP, buoy stations), modelling
       MSI: ice observations and forecast, wave observations, remote sensing

Subtask 4.2.2. Visitors will make applications with the support of sending organizations –
March 2003

Subtask 4.2.3. CBB will make selection of visitors, identify tutors and visit schedules –
meeting of CBB in April/May 2003

Subtask 4.2.4. Receiving organizations will prepare didactic materials – June 2003

Subtask 4.2.5. Receiving organizations will train the visitors – from June 2003 to November
2004

Subtask 4.2.6. CBB will evaluate the reports provided by visitors and recipients – January
2005

WP 4.2 Summary Table
Sub- Description                      Respon-     Product               Deadline
task                                  sible
4.2.1 Application guidelines          CBB         Call & Guidelines     January/February
                                                                        2003
4.2.2 Visit applications               SP         Applications          March 2003
4.2.3 Visitor selection                CBB        Visitor list          April/May 2003
4.2.4 Preparation of tutorials etc     RP         Didactic materials    June 2003
4.2.5 On-site training                 RP         Reports               November 2004
4.2.6 Evaluation                       CBB        Report                January 2005
SP – sending partners, RP - receiving partners, CBB – Capacity Building Board

IOW is arranging a summer school on oceanography in 2003, where 5-7 persons from the
PAPA framework could take part in the sessions on data network/management and
instrumentation engineering. Whenever possible, additional funds are welcome to support
visits.

Task 4.3. Upgrade instrumentation and data management capacity

Partners CMR, MSI, IMWM, LHMA, MIG, NWAHEM have been allocated a’ 10 kEURO
for upgrade of instrumentation and data management. In addition, partners CMR, MSI,
IMWM, IOPAS, LHMA, MIG, NWAHEM, UL have been allocated a’ 6 person-months to
plan and technically implement the upgrade(s).

The workplan is:

Subtask 4.3.1 Partners will provide reports on the present status according to WP2 and WP3.

Subtask 4.3.2 CBB will set up guidelines for proposals - meeting of CBB in April/May 2003.

Subtask 4.3.3 Upgrading organizations will present proposals, showing cost/efficiency
alternatives – September 2003.



                                                                                           22
Subtask 4.3.4. CBB will evaluate proposals and make recommendations (a round trip of CBB
might be necessary) – November 2003.

Subtask 4.3.5. Upgrading partners will make technical implementations and prepare reports –
November 2004.

Subtask 4.3.6. CBB will evaluate reports – January 2005.

WP 4.3 Summary Table
Sub- Description                    Respon- Product                    Deadline
task                                sible
4.3.1 Present status                UP          Reports                as WP2 & WP3
4.3.2 Proposal guidelines           CBB         Guidelines             April/May 2003
4.3.3 Proposals                     UP          Proposals              September 2003
4.3.4 Proposal evaluation           CBB         Recommendations        November 2003
4.3.5 Technical implementation      UP          Reports                November 2004
4.3.6 Evaluation                    CBB         Report                 January 2005
UP – upgrading partners, CBB – Capacity Building Board


CBB meeting: 26 May 2003 Helsinki or Tallinn
Meeting tasks:
  1) Selection of visitors, agreements and planning with recieving organizations
  2) Guidelines for instrumentation upgrade




                                                                                        23
Implementation Plan WP5
WP5: Modelling (PAPA-MODEL)

Objectives:

The main objectives of WP5 are to address the need for improvement and further
development of numerical modelling capabilities with a view to the design of coupled models
and local forecasting systems, optimally integrated with observing systems. It will promote
the use of state-of-the-art numerical modelling and assimilation methods in the development
of short-range ocean forecasts, and of optimised techniques for downscaling the models to
improve the predictability for local subsystems. Furthermore, one goal of this WP is to make
agreements on real-time data exchange for open boundaries. And finally, initiate the
development of operational ecological models with the purpose to run them in a pre-
operational phase within the 5-year time frame.


The work has been divided into the following tasks:

Task 5.1. Prepare plans for a general coupling interface between atmospheric and ocean
models (include current, wave and ice models), (“vertical”)
Task 5.2. Prepare plans for a general interface between Baltic Sea models and local (coastal
area) operational models, (“horizontal”)
Task 5.3. Make agreements on real-time data exchange for open boundaries in co-operation
with the EuroGOOS North West Shelf Task Team, (“data exchange”)
Task 5.4. Plan and prepare introduction of data assimilation, consider new aspects as a result
of coupling, (“data assimilation”)
Task 5.5. Initiate the development of operational ecological models with the purpose to run
them in a pre-operational phase within the 5-year time frame (“ecological model”).

Operational oceanographic models are already a part of the operational service at a few
institutes around the Baltic Sea. They include models for 3-dimensional circulation, storm
surges, wind waves, sea ice, oil drift, and dispersion of chemicals.

The operational models all run on a national basis except for the HIROMB, a consortium
formed within the HELCOM community with the objective to develop and operate a common
high-resolution ocean model for the Baltic Sea.

To improve the theoretical, numerical, and computer-dependent level of today’s operational
models, at least two items have been identified on which to concentrate future research and
development:

     Two-way coupling of atmospheric and oceanographic models
     As both atmospheric and oceanographic models are run with increasingly finer
     resolutions, the air-sea interaction becomes more important; to include this more
     efficiently the models have to be coupled. This also includes the coupling of wave
     models with atmospheric models.




                                                                                           24
Interface to general local models
As a 3-dimensional eddy-resolving model of the Baltic Sea requires a resolution and
computer capacity that cannot be met at all operational institutes, it is an advantage to
run a full Baltic Sea model at one or two places only. However, even with an eddy-
resolving Baltic Sea model, there is still a need for local models resolving archipelagos
and other coastal areas with a complicated topography. The configuration of the local
models may be different from the Baltic Sea model, i.e. for one region a layer model
may be more suited while another region is best modelled with a vertical sigma co-
ordinate. The idea is to provide an operational interface to local models containing open
boundary forcing of user-selected parameters and temporal resolution.




                                                                                      25
Deliverables:

Reports (to WP1) and project plans for implementation of model coupling, interfacing
between Baltic scale model to local (coastal area) models, data assimilation into operational
oceanographic models and for introduction of ecological models in a pre-operational setup.

Deliverables list
Deliverable Deliverable title                    Delivery date Nature      Dissemination
                                                                           level
D5.1          Project plan for implementation of 12 = Oct.-03   Report     Restricted
              model coupling.
D5.2          Project plan for implementation of 18 = Apr.-04   Report     Restricted
              interfacing between Baltic scale
              models to local (coastal area)
              models.
D5.3          Project plan for implementation of 24 = Oct.-04   Report     Restricted
              data assimilation into operational
              oceanographic models.
D5.4          Project plan for introduction of30 = Apr.-05      Report     Restricted
              operational ecological models in a
              pre-operational set-up.

Deadlines for internal draft versions
Deliverable Deadline         Responsible       Contributors
                             author(s)
D5.1          15.8.2003      FIMR              DMI,   BSH, EMI, FEA, MIG, RDANH,
                                               SMHI
D5.2          13.2.2004       EMI              DMI,   BSH, FIMR, FEA, MIG, RDANH,
                                               SMHI
D5.3          13.8.2004       FIMR             DMI,   BSH, EMI, FEA, MIG, RDANH,
                                               SMHI
D5.4          11.2.2005       FIMR             DMI,   BSH, EMI, FEA, MIG, RDANH,
                                               SMHI


Project timetable and meetings

Schedule
Nickname of the task   Task   Start Month    End Month    Deliverables Meetings
“vertical”             5.1    Nov./2002      Oct./2003    D5.1         2/03 , 7/03
“horizontal”           5.2    May/2003       Apr./2004    D5.2         7/03 , 1/04
“data exchange”        5.3    Feb./2003      Oct./2003                 7/03
“data assimilation”    5.4    May/2003       Oct./2004    D5.3         7/03 , 7/04
“ecological model”     5.5    Nov./2003      Apr./2005    D5.4         1/04

WP 5          Year 1                  Year 2                  Year 3
              2002 2003                   2004                    2005
              11121 2 34 5 6 7 8 9 10 11121 2 3 4 5 6 7 8 9 1011121 2 3 4 5 6 7 8 9 10
  Task 5.1
 Task 5.2

                                                                                           26
 Task 5.3
 Task 5.4
 Task 5.5




Planned meetings
Dates           Place              Purpose
3. - 4.2.2003   Hamburg, Germany   Collect the lists and descriptions of models used by
                                   participants, collect the lists and descriptions of
                                   coupling methods used by participants.
Summer 2003    Tallinn, Estonia    Kick-off meeting for task 5.2 and task 5.4.
                                   Workgroup meeting for task 5.1 and task 5.3.
Winter 2004    Helsinki, Finland   Workgroup meeting for task 5.2.
                                   Kick-off meeting for task 5.5.
Summer 2004    Helsinki, Finland   General PAPA-MODEL meeting.
                                   Workgroup meeting for task 5.4.




                                                                                    27
Descriptions of WP5 tasks and subtasks:

Task 5.1. Prepare plans for a general coupling interface between atmospheric and ocean
models (include current, wave and ice models), (“vertical”).

     Details of planned work: Clarify the present status of existing models and the air-sea
     coupling interfaces used. Run model/system comparisons.

     Products: Lists of existing models and air-sea coupling interfaces. Results of
     model/system comparisons. Recommendations for general coupling methods.

     Responsible institute: FIMR

     Contributors: DMI, BSH, EMI, FEA, MIG, RDANH, SMHI

     Deadline for an internal draft report: 15.8.2003

     Planned meetings and purposes:
           3. – 4.2.2003 Hamburg, Germany: Collect the lists and descriptions of models
           used by participants, collect the lists and descriptions of coupling methods used
           by participants. Determine next steps of work and milestones.
           Summer 2003 Tallinn, Estonia: Workgroup meeting to prepare a draft version
           of an internal report.


Task 5.2. Prepare plans for a general interface between Baltic Sea models and local (coastal
area) operational models, (“horizontal”).

     Details of planned work: Clarify the present status of existing models and the
     interfaces used. Run model/system comparisons.

     Products: Lists of   existing models and interfaces. Results of model/system
     comparisons. Recommendations for a general coupling methods.

     Responsible institute: EMI

     Contributors: DMI, BSH, FIMR, FEA, MIG, RDANH, SMHI

     Deadline for internal draft report: 13.2.2004

     Planned meetings and purposes:
           Summer 2003 Tallinn, Estonia: Kick-off meeting of the task. Collect the lists
           and descriptions of models used by participants, collect the lists and descriptions
           of interfaces used by participants. Determine next steps of work and milestones.
           Winter 2004 Helsinki, Finland:Workgroup meeting to prepare a draft version
           of an internal report.




                                                                                           28
Task 5.3. Make agreements on real-time data exchange for open boundaries in co-operation
with the EuroGOOS North West Shelf Task Team (NWSTT), (“data exchange”).

     Details of planned work: Make contact with the EuroGOOS NWSTT and become
     familiar with existing real-time data exchange systems and prepare agreement(s) on
     real-time data exchange for open boundaries.

     Products: Agreement(s) on real-time data exchange for open boundaries.

     Responsible institute: RDANH

     Contributors: DMI, BSH, EMI, FIMR, FEA, MIG, SMHI

     Planned meetings and purposes:
           Summer 2003 Tallinn, Estonia: Workgroup meeting to prepare a draft version
           of real-time data exchange agreement.


Task 5.4. Plan and prepare introduction of data assimilation, consider new aspects as a result
of coupling, (“data assimilation”).

     Details of planned work: Clarify the present status of data assimilation.

     Products: Introduction of data assimilation, consider new aspects as a result of
     coupling.

     Responsible institute: FIMR

     Contributors: DMI, BSH, EMI, FEA, MIG, RDANH, SMHI

     Deadline for internal draft report: 13.8.2004

     Planned meetings and purposes:
           Summer 2003 Tallinn, Estonia: Kick-off meeting of the task. Determine next
           steps of work and milestones.
           Summer 2004 Helsinki, Finland: Workgroup meeting to prepare a draft
           version of an internal report.




                                                                                           29
Task 5.5. Initiate the development of operational ecological models with the purpose to run
them in a pre-operational phase within the 5-year time frame (“ecological model”).

     Details of planned work:

     Products:

     Responsible institute: FIMR

     Contributors: DMI, BSH, EMI, FEA, MIG, RDANH, SMHI

     Deadline for internal draft report: 11.2.2005

     Planned meetings and purposes:
           Winter 2004 Helsinki, Finland: Kick-off meeting of the task. Determine next
           steps of work and milestones.




                                                                                        30
Implementation Plan WP6
WP6: Information System (PAPA-INFO)

Objectives
The objective of work package 6 – PAPA-Info – is design of an information system that can:

   deliver a platform for operational interagency data exchange;
   deliver a platform for operational common product development including automatic
    production of value added oceanographic information;
   prepare platform for operational delivery of user-oriented products to the marine related
    society.

All of the listed tasks are essential to:

   Improving services to the users
   Increasing quality of the products by better utilisation of existing data
   Providing more user-oriented products by means of more user-friendly product and data
    dissemination
   Decreasing production costs by sharing the workload

Methodology/work description

It is obvious that no operational cross boundary system in any domain can be successful
without efficient and robust information exchange and dissemination system. It is even more
obvious that systems relying on data collected in different part of Baltic by different parties of
co-operation cannot become really operational without such an information system. In order
to realise the above mentioned objective – design of such an information system – the
following actions will be undertaken:
     the survey of existing information system resources, developments planned and
        allowed information exchange ways between the partners,
     preparation and discussion of the draft design of the information system,
     development of the demonstrator,
     testing and analysis of the demonstrator,
     development of the final design for the target information system.



Description of the WP6 tasks and subtasks
Task 6.1 Perform system analysis, make specifications and design of a regional
operational marine information network for the Baltic Sea

The task aims at preparation of the specification and the design of the information network for
exchange of the operational marine information for the Baltic Sea. The task will be
implemented by series of actions including:

Subtask 6.1.1. The survey of information technologies used/planned for use and allowed
among the partners of the project. The survey will include information especially on partners’

                                                                                               31
preferred ways to exchange data and existing dependencies (agreements and projects external
to PAPA project). (March, 2003 – May, 2003)

Subtask 6.1.2. The compilation of the survey. The compilation of the survey will form the
basis for decision on appropriate directions and technologies to be used in the design of the
information system. The internal deliverable of the subtask will be document on the partners
information technology constraints. (June, 2003)

Subtask 6.1.3. Design of the information system. The design will consist of description of
functionality of the system, technologies used for realisation of the system and constraints for
the partners to be full filed. The deliverables of the subtask will be the design of the
information system and the minimum requirements for the partners to be able to take part in
the information exchange system (specification of minimum requirements will be forwarded
to Capacity Building work package). (June, 2003 – September, 2003)

Subtask 6.1.4. Initiation of and the continuous development of the PAPA home page
according to partners’ requirements collected during survey. Additionally subtask 6.1.4 will
take care of results from other work packages which needs dissemination through the
PAPA home page. (June, 2003 – October, 2003)


Task 6.2. Design and realisation of the demonstrator

Task 6.2 will realise main living part of the PAPA-Info – demonstrator of the information
system. The demonstrator system will be build being the system with limited functionality in
comparison to the designed information system. It might happen that the demonstrator will
have also limits in the spatial distribution (limited number of partners involved) until all of the
partner receive enough support to full fil the minimum requirements for the realisation of the
system. Thus the one of the subtasks will be identification of the shortcomings within the
partners’ information systems and support in its upgrade through Capacity Building action.
The installed demonstrator system should facilitate data exchange between all the partners of
the project.

Subtask 6.2.1. The design of the demonstrator. The design of the demonstrator will be an
action limited to defining which part of the functionality of the information system will be
implemented in the demonstration phase. (October, 2003 – November, 2003)

Subtask 6.2.2. Identification of the shortcomings among the partners’ information systems
and necessary upgrades in cooperation with Capacity Building work package. The action has
an aim to involve all the partner in testing and use of the demonstrator. (November, 2003 –
January, 2004)

Subtask 6.2.3. Realisation of the demonstrator. Implementation of the demonstrator in the
development environment. (October, 2003 – January, 2005)

Subtask 6.2.4. Documentation and user manual/tutorial preparation. (November, 2004 -
January, 2005)

Subtask 6.2.5. Installation and testing. The subtask will include installation of the
demonstrator at all partners’ sites and testing for at least 3 months. (January, 2005 –
September, 2005)

                                                                                                32
Task 6.3. Final design of the information system

The final design task will consist of two subtask – the analysis of the test phase and
amendments to the design of the information system.

Subtask 6.3.1. The analysis of the demonstrator system. The analysis will be performed
through the survey of the partners opinions gathered during test phase including the level of
meeting of the user requirements. The new requirements and possibly new technologies
developed during the project realisation time might be reflected also. (May, 2005 – June,
2005)

Subtask 6.3.2. The preparation of the final design of the information system. (July, 2005 –
September, 2005)



Time schedule for WP6 (deliverables and meetings)

Date                  Topic
March, 2003           Preparation of the information systems survey questionaire
March, 2003 –         Survey on partners’ information systems
May, 2003
April, 2003           Progress report to PAPA-MA
May, 2003             Compilation of the survey results
June, 2003            PAPA-Info workpackage expert meeting
July, 2003            Specification of minimum requirements for the partners – forwarded to
                      PAPA-Cap/Build
September, 2003       Design of the information system
October, 2003         Progress report to PAPA-Ma
October, 2003         Major release of the PAPA home page
December, 2003        Design of the demonstrator
January, 2004         Report on necessary upgrades
April, 2004           Progress report to PAPA-Ma
May, 2004             Meeting of WP6 experts
October, 2004         Alpha release of demonstrator
October, 2004         Progress report to PAPA-Ma
December, 2004        Beta release of demonstrator
January, 2005         Documentation of the demonstrator release
March, 2005           Installation of the demonstrator
April, 2005           Progress report to PAPA-Ma
June, 2005            Compilation of the post-production survey
June, 2005            Meeting of WP6 experts
September, 2005       Final design of the information system
October, 2005         Final report to PAPA-Ma



                                                                                                33
Implementation Plan WP7
WP7: Awareness (PAPA-AWARE)

Objectives:

The objective of the WP7 is to set up an awareness campaign throughout the project. The
awareness campaign will be raised via the 3 main tasks:
    arrange meetings on national levels
    produce and distribute information materials
    arrange a general commitments meeting at the end of the project.

All 15 PAPA partners are involved in the WP7 package. DMI coordinates the work.
The awareness process will be supported by activities in the other WP’s.


Task 7.1 National Meetings

The task is to arrange awareness meetings of PAPA/BOOS on national level to be held in
each participating country within the first 24 months of the project.

The aims of the national meetings are to bring together the ocean society, the relevant
governmental institutions, and the end-users to provide a forum to:
   - present the concepts of ocean observations and forecasting
   - outline the aims of BOOS
   - get interaction and feed-back with the end-users
   - enhance initiatives to establish national GOOS committees in countries where they do
      not already exist.

Implementation:
The first WP7 meeting is planned to take place either Friday 9th May or Saturday 10th May
2003, in Riga. The meeting is arranged in connection with a WP-2 meeting and the BOOS
annual meeting and workshop. At this first WP7 meeting the detailed planning of the national
meetings in the individual countries will be the main subject.

Before the WP7-meeting in May 2003, each partner should have established a national
network for starting the planning of the national meetings. This work should include making
the necessary national contacts with other PAPA national partners, and starting up the
planning to decide on the national users to be invited.

Efforts will be put into the process of producing nice and official looking invitations for the
national meetings with both the BOOS and the PAPA logo on the letter.

The national meetings are scheduled to take place over the period from autumn 2003 - spring
2004.
The work on the content of the national meetings will be supported by the PAPA Steering
Committee and the Advisory Board.



                                                                                            34
Task 7.2 General Awareness

The task is to set up a general awareness campaign of operational oceanography in the Baltic
(PAPA/BOOS).

Implementation:
The following subtasks for an awareness campaign has been raised and discussed at the
PAPA kick-off meeting November 2002.

             Subtask 7.2.1 Produce Brochures:
             The activities will be pursued in each country, but it has been suggested to
             produce some common PAPA materials to be used in the national produced
             leaflets. Text, pictures and figures will be exchanged among the PAPA partners.
             A restricted area under the BOOS/PAPA web page will hopefully be used for
             this purpose. The start up for the activities to produce the brochures will be at
             the WP7 meeting in May, 2003 in Riga.

             The brochures in each country have to be finalised within the first year of the
             project.

             It has suggested to produce some commercial materials as caps, t-shirts etc. with
             the PAPA/BOOS logo on. This will be considered in more detail on the WP7
             meeting in May 2003.

             Subtask 7.2.2 General propaganda for PAPA/BOOS:
             To enhance the knowledge to the PAPA project - and in general to the BOOS
             co-operation – the PAPA partners will seek to make propaganda of
             PAPA/BOOS at other meetings. This will be done by bringing brochures for
             free collection and eventual by giving presentations about PAPA/BOOS when
             feasible.
             This task continues during the whole project period.

             Subtask 7.2.4 PAPA information to news groups:
             Important information about the PAPA project will be released to different
             suitable news groups.
             A small note about the kick-off of the PAPA project was released November
             2002 on HELCOM's web page.

             Subtask 7.2.3 Home page:
             Efforts have to be taken to update the BOOS home page and to check links for
             not being outdated. This work will be done in close co-operation with the WP6.
             This task continues during the whole project period.


Task 7.3 PAPA Commitments meeting

The task is to arrange a PAPA-commitments meeting at the end of the project. The
commitments meeting will be held in connection with the final PAPA general conference and
a technical meeting. The meeting has the objective to obtain – at governmental level –
consensus on the implementation of operational oceanography in the Baltic.

                                                                                           35
Implementation:
The national meetings held in each participating country will provide the basis for the PAPA
commitment meeting.

Outcome:
Declaration of consensus and commitment for operational ocean monitoring and forecasting,
and for the future of the BOOS co-operation.



Deliverables:

     D7.1: Public report on the national meetings.
      Delivery date: May 1st 2004

     D7.2: Public report on a case study of progress in sustainable development.
      Delivery date: May 1st 2005

     D7.3: Public report on the outcome from the PAPA commitment meeting.
      Delivery date: November 1st 2005


Time schedule for WP7:

                         Task                                        Deliverables
           May      2003 WP7 meeting: task 7.1 & 7.2
           Autumn 2003 Series of national meetings
           - Spring 2004
           May      2004 Report about the national meetings          Report D7.1
           Spring 2005 WP7 meeting
           Spring 2005 Case study of progress                        Report D7.2
           Summer 2005 WP7 meeting
           Autumn 2005 Arrange commitments meeting
           Nov      2005 Report about the commitments meeting        Report D7.3




                                                                                         36
Appendix A



Appendix

List of contact persons in PAPA

Danmarks Meteorologiske Institut                 DMI
Danish Meteorological Institute
Lyngbyvej 100
DK-2100 København Ø
Denmark                                          www.dmi.dk
partner no.                                      1
Contact:
Name          Erik Buch
              Vibeke Huess
e-mail        ebu@dmi.dk
              vh@dmi.dk
Phone         Erik: +45 39 15 72 10
              Vibeke: +45 39 15 72 05
Fax           +45 39 27 06 84

Bundesamt für Seeschifffahrt und Hydrographie,   BSH
Federal Maritime and Hydrographic Agency
Bernhard-Nocht-Str. 78
D-20359 Hamburg
Germany                                          www.bsh.de
partner no.                                      2
Contact:
Name          Kai Christian Soetje
              Hans Joachim Stigge
e-mail        kai.soetje@bsh.de
              hans-joachim.stigge@bsh.de
phone         +49 40 3190 3140
fax           +49 40 3190 5032

Centre of Marine Research                        CMR
Taikos pr. 26,
LT-5802 Klaipeda
Lithuania
partner no.                                      3
person months for PAPA-OBS                       1
Contact:

                                                              37
Name           Inga Dailidiene
e-mail         ovidijus@delfi.lt
phone          +370 6 41 04 54
fax            +370 6 41 04 60

Tallinna Tehnikaülikooli Meresüsteemide Instituut          MSI
Marine Systems Institute
Tallinn Technical University
Paldiski mnt. 1
EE-10137 Tallinn
Estonia                                                    www.msi.ttu.ee
partner no.                                                4
person months for PAPA-OBS                                 1
Contact:
Name           Tarmo Soomere
               Juri Elken
e-mail         tarmo@phys.sea.ee
               elken@phys.sea.ee
phone          +372 6 62 22 40   +372 53 435 279
fax

Merentutkimuslaitos                                        FIMR
Finnish Institute of Marine Research
Asiakkaankatu 3A
P.O. Box 33
FIN-00931 Helsinki
Finland                                                    www.fimr.fi
partner no.                                                5
person months for PAPA-OBS                                 1
Contact:
Name           Jouni Vainio
               Kimmo Kahma
e-mail         jouni.vainio@fimr.fi
               kimmo.kahma@fimr.fi
phone          +358 9 68 57 659 (in Finnish Ice Service)
fax            +358 9 68 57 639

Finnish Environment Institute                              FEA (FEI)
SYKE                                                       SYKE
P.O.Box 140
FIN-00251 Helsinki
Finland                                                    www.ymparisto.fi
partner no.                                                6


                                                                              38
person months for PAPA-OBS                               1
Contact:
Name           Mikko Kiirikki
               Maria Gastgifvars
e-mail         kiirikki@ymparisto.fi
               maria.gastgifvars@ymparisto.fi
phone          +358 40 867 83 66 or +358 9 40 30 02 14
fax            +358 9 40 30 02 91

Instytut Meteorologii I Gospodarki Wodnej                IMWM
Institute of Meteorology and Water management            IMGW
Waszyngtona 42
PL-81-342 Gdynia
Poland
partner no.                                              7
person months for PAPA-OBS                               1
Contact:
Name           Magdalena Kaminska
               Bogusz Piliczewski
e-mail         magdalena.kaminska@imgw.pl
               bogusz@imgw.gdynia.pl
phone          +48 58 628 82 55
fax            +48 58 628 81 63

Instytut Oceanologii Polskiej Akademii Nauk                  IOPAS
Institute of Oceanology Polish Academiy of Sciences
Powstancow Warszawy 55
PL-81-712 Sopot
Poland                                                       www.iopan.gda.pl
partner no.                                                  8
person months for PAPA-OBS                                   1
Contact:
Name           Agnieszka Beszczynska-Möller
               Jan Piechura
e-mail         abesz@iopan.gda.pl
               piechura@iopan.gda.pl
phone          +48 58 551 72 81 ext 306
fax            +48 58 551 31 20

Institut für Ostseeforschung Warnemünde                      IOW
Baltic Sea Research Institute Warnemünde
Seestrasse 15
D-18119 Rostock                                              www.
Germany                                                      io-warnemuende.de

                                                                                 39
partner no.                                                  9
person months for PAPA-OBS                                   3
Contact:
Name           Siegfried Krüger
               Thomas Badewien
e-mail         siegfried.krueger@io-warnemuende.de
               Thomas.badewien@io-warnemuende.de
phone          +49 381 519 71 60 or      +49 179 249 03 81
fax            +49 381 519 74 823

Valsts Hidrometeorologijas Pārvalde         LHMA
Latvian Hydrometeorological Agency          VHMP
Maskavas iela 165
LV-1019 Riga
LATVIA                                      www.meteo.lv
partner no.                                 10
person months for PAPA-OBS                  1
Contact:
Name           Yuriy Shishkin
               Dana Eisaka
e-mail         hydro@meteo.lv
               synop@meteo.lv
phone          +371 703 26 16
fax            +371 714 51 54

Instytut Morski w Gdansku                   MIG
Maritime Institute of Gdansk
ul. Dlugi Targ 41/42
PL 80-830 Gdansk
Poland                                      www.im.gda.pl
partner no.                                 11
person months for PAPA-OBS                  1
Contact:
Name           Juliusz Gajewski
               Antoni Staskiewicz
e-mail         julgaj@im.gda.pl
               anstas@im.gda.pl
phone          +48 58 301 87 24   or +48 603 08 89 67
fax            +48 58 320 32 56

North-West Regional Administration for      NWAHEM
Hydrometeorology and Environmental
Monitoring
V.O.,23-rd Line,2-a
                                                                 40
RU-199026
St.Petersburg, Russia                     www.nwmet.nw.ru
partner no.                               12
person months for PAPA-OBS                1
Contact:
Name           Georgij Ivanov
               Alexander Kondratjev
e-mail         gvi@meteo.nw.ru
               kond@meteo.nw.ru
phone          +7 812 328 2864
fax            +7 812 328 2864

Farvandsvæsenet                           RDANH
Royal Danish Administration of Navigation
and Hydrography
Overgaden o. Vandet 62 B
DK-1023 Copenhagen K
Denmark                                   www.fomfrv.dk
partner no.                               13
person months for PAPA-OBS                1
Contact:
Name           Niels Holt
               Carsten Hansen
e-mail         nho@fomfrv.dk
               cha@fomfrv.dk
phone          +45 32 38 96 32
fax            +45 32 68 96 96

Sveriges Meteorologiska och Hydrologiska SMHI
Institut
Swedish Meteorological and Hydrological
Institute
Nya Varvet 31                            www.smhi.se
S-42671 Västra Frölunda / Göteborg
Sweden
partner no.                              14
person months for PAPA-OBS                3
Contact:
Name           Bertil Håkansson
               Henrik Lindh
e-mail         bertil.hakansson@smhi.se
               henrik.lindh@smhi.se
phone
fax

                                                            41
Latvijas Universitate                     UL
University of Latvia
Zellu iela 8
LV 1586 Riga
Latvia
partner no.                               15
person months for PAPA-OBS                1
Contact:
Name           Bärbel Müller-Karulis
               Uldis Bethers
e-mail         baerbel@latnet.lv
               bethers@latnet.lv
Phone          +371 703 37 80 or +371 956 15 23
Fax            +371 703 37 81




                                                  42

				
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