5053arm PMC TOR ENG

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					                 TERMS OF REFERENCE FOR CONSULTING SERVICES
           FOR PROJECT MANAGEMENT OF PROJECT 2 OF THE NORTH-SOUTH ROAD
                     CORRIDOR INVESTMENT PROGRAM IN ARMENIA

A.      Background and Objective

1. The government of Armenia (the government) has requested the Asian Development Bank (ADB) to
finance consulting services for project management of Project 2 under the Multitranche Financing Facility
(MFF) for the North-South Road Corridor Investment Program (the investment program). The main tasks
of the project management consultant (PMC) are (i) project management and procurement support; (ii)
financial management; (iii) monitoring; (iv) construction supervision, and (v) evaluation and reporting of
Project 2. The government will recruit the PMC in accordance with ADB's Guidelines on the Use of
Consultants. The Ministry of Transport and Communications (MOTC) of Armenia is the executing agency
and acts as the Employer for the investment program.


B.     Scope of Consulting Services

2.     The PMC is required to carry out, but not limited to, the following tasks:
Project management and procurement support. The PMC will manage implementation of Project 2 on
behalf of MOTC. The PMC will carry out the services in liaison with the MOTC and ADB. The PMC will
maintain records and carry out the day-to-day coordination and supervision of Project 2, including the
preparation of regular progress reports. The PMC will assist MOTC in the procurement of contracts in
respect to the civil works for Project 1 and Project 2 of the MFF ensuring that procurement is carried out
in compliance with ADB's Procurement Guidelines. The PMC will set up and operate an internet based
multi-language tender platform on base of a project communication management system (PCMS). As
applicable to the timing of the consultancy services contract, the PMC will update the bidding documents
as necessary, acceptable for MOTC and ADB. The PMC will assist the MOTC in bid evaluation, and in
preparation of the Bid Evaluation Report. The PMC will handle all contractual arrangements, including
any revisions requested by contractors, ADB, and/or MOTC, to ensure quality and adherence to ADB’s
rules and procedures. In case of any loan covenants and MFF undertakings the PMC will prepare
assurance certifications and submit them to MOTC and ADB for approval. The PMC will ensure
compliance with the contract conditions, payment terms, variations, dispute resolution, and monitoring,
etc. The PMC will maintain all records relating to procurement, maintain a separate record relating to
complaints and their redressing, and periodically update the procurement plan in agreement with MOTC
and ADB to reflect the actual project implementation needs and improvements in institutional capacity.
The PMC will also assist the MOTC during ADB project review missions. The PMC will organize trainings
for the MOTC and other concerned authorities’ staff, according to the schedule to be agreed with MOTC.

Financial management. The PMC will ensure financial management procedures are in place and are
strictly followed, specifically relating to payments, financial accounting, financial reporting and record
keeping. The PMC will carry out all financial management and administration under Project 2, including
review justifications provided for any variation orders proposed and submitted by the contractors, review
withdrawal applications, maintain project accounts, prepare financial statements and submit them to
MOTC and ADB for approval.

Monitoring. The PMC will monitor and report to MOTC and ADB the performance of Project 2 and
ensure compliance with all social and environmental requirements and the requirements of design
solutions. The PMC will develop a project performance monitoring system (PPMS), including a web-
based PPMS, based on the design and monitoring framework (DMF) of Project 2 (refer to project and
loan documents) according to ADB's Project Performance Management System (PPMS) Handbook), and
operate and maintain the system. The PPMS will include key poverty and socioeconomic indicators and
compliance with project assurances. The PPMS will monitor (i) performance targets set in the DMF
through implementation; (ii) compliance with social and environmental safeguards as recommended in
the Environment Assessment Review Framework (EARF), Environmental Impact Assessment (EIA),
Environmental Management Plan, Land Acquisition and Review Framework (LARF), and Land
Acquisition and Resettlement Plan (LARP) for Project 2 (refer to project and loan documents); other


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socioeconomic impact assessments including poverty impact.. The PMC will ensure that all ADB policies
and procedures on safeguards are followed throughout the implementation period. The PPMS will need
to be approved by MOTC and coordinated with ADB PPMS system. The PMC's responsibilities will be:

    (i) Develop and implement an overall monitoring plan of the Project;
    (ii) Develop a consolidated construction program, showing the critical path of the overall project
             implementation. Any actions required Government actions that have potential implication in
             the program implementation should be attended timely and properly. Update overall project
             planning accordingly;
    (iii) Review DMF performance targets, update and complement them with poverty and socioeconomic
             indicators, in agreement with MOTC and ADB;
    (iv) Compile baseline data for all performance targets and indicators as early as possible, but no later
             than first quarter of the construction mobilization;
    (v) Measure and report to MOTC and ADB progress of achieving the DMF performance targets at
             the project midterm and completion stages;
    (vi) Monitor and report to MOTC and ADB socioeconomic impacts on beneficiaries through selective
             household surveys and participatory research methods;
    (vii) Monitor and report to MOTC and ADB compliance of the project with the provisions preventing
             discrimination in employment, enforcing gender equality, and reducing risks of spread of
             communicable deceases; preventing human trafficking, and ensure that such requirements
             are included in the bid and contract documents;
    (viii)   Monitor and report to MOTC and ADB compliance with project assurances (refer to project
             and loan documents), including compliance with all environmental and social safeguards;
    (ix) Conduct training to build MOTC's capacity on performing impact assessments;
    (x) Ensure that the construction methods proposed by the contractor for carrying out the works are
             satisfactory, with particular reference to the technical requirements of sound environmental
             standards on the basis of ADB's Environmental Guidelines for Selected Infrastructure
             Development Project (Highways &Roads) and the EIA and EMP prepared for Project 2;
    (xi) Assess the current procurement and financial management capacity of MOTC and prepare, in
             consultation with MOTC and ADB, an appropriate training program based on the results of
             the assessment. Conduct training.
    (xii) Document results in quarterly progress reports.

Evaluation and reporting. The PMC will report implementation progress of Project 2 to MOTC and ADB
through quarterly progress reports. The quarterly progress reports should include project implementation
status, major issues, and proposed corrective actions. The PMC will familiarize itself with the design and
due diligence documents prepared, covering all standard areas linked to project technical, financial, legal,
economic, environmental, social, governance, fiduciary oversight, management, and institutional matters,
ensure that all project related due diligence information is accurate and up-to-date, and present any
updates to MOTC and ADB for approval as necessary.

Construction supervision. The PMC will carry out all construction supervision activities for civil works
for Project 2, comprising reconstruction and widening of the 41.9 km Ashtarak- Talin road section to 4
lanes in compliance with the requirements of international standards and best practices for highway
construction.

       (i)     The civil works will be procured under ADB's International Competitive Bidding procedures
               and executed using FlDIC Conditions of Contract for Construction (Multilateral
               Development Bank Harmonized Edition, 2010). The PMC shall assume all the powers,
               duties and responsibilities assigned to the "Engineer" under such civil works contract. The
               construction period for the contract will be 36 months plus 12 month defects liability period.
        (ii)   The PMC will review the detailed engineering designs prior to mobilization of civil works.
               The PMC will prepare a report where his concurrence with the designs is stated and/or
               modifications are proposed. If modifications are proposed, the PMC should endeavor to


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                 adhere as close as possible to the scope of the civil works contract as defined in the
                 specifications and bills of quantities. All proposed modifications should be discussed and
                 agreed with MOTC and ADB prior to commencing with the modifications.

3.       To the extent not already included in the scope of its responsibilities as the "Engineer" under the
civil works contract, the PMC shall be responsible for:
        (i)       Assist MOTC to negotiate the mutually beneficial terms and conditions as well as
                  construction schedule;
        (ii)      Ensure the contractor adheres to the agreed schedule at the time of signing the contract
                  for submitting all documents (performance bonds, insurance policies, license, etc.)
                  completing the Engineers facilities, and any other requirements as stipulated in the
                  specifications and the civil works contract;
        (iii)     Prepare an IPC submission and review schedule in consultation with the contractor, and
                  hold joint monthly meetings with MOTC to review the contractor's claims, the consultant's
                  verification of the accuracy of the claims and withdrawal applications, and agree on their
                  submissions to ADB;
        (iv)      Review the geometry, pavement, bridge, and other structural designs, specifications,
                  construction method etc, ordered by the employer and revise or update if possible to
                  achieve greater economy, safety, reliability, and/or durability;
        (v)        Prepare working drawings, and provide written confirmation to the Employer indicating
                  the acceptance of ownership of the drawings;
        (vi)      Daily presence on site such as but not limited to inspectors of works, surveyors, material
                  technicians and senior Engineers' staff;
        (vii)     Planning and execution of construction supervision and contract administration, including
                  effective and regular supervision of the works, maintenance of project records,
                  correspondence and diaries, as well as quality control testing to ensure that the Works
                  are executed in accordance with the Contract;
        (viii)    Approve and monitor the contractor's construction program and method statements,
                  verifying that they are consistent with the project implementation schedule and with the
                  design solutions, the requirements of existing normative documents, technological
                  sequence and safety of construction, informing about it in a written form to MOTC, with a
                  copy to ADB;
        (ix)      Develop quality and quantity assurance control manual and conduct daily monitoring in
                  accordance with the manual, which will be oriented to the day by day quantity and quality
                  control and approval of the contractor’s works.
        (x)       Provide survey data to the contractor and checking the contractor's setting-out of the
                  works and inform of its accuracy in a written form to MOTC, with a copy to ADB;
        (xi)      Inspect, prepare inspection acts, and test all materials and works to ensure compliance
                  with specifications and giving immediate notice to the contractor in the event that such
                  materials and works fail to comply with the specifications. Copies of notices will be
                  included in the quarterly progress reports to MOTC and ADB;
        (xii)     Inspect regularly the contractor's construction equipment, installations, housing, medical
                  facilities, etc. and prepare inspection acts, and ensure that they are adequate and in
                  accordance with the terms and conditions specified in the contract for the works;
        (xiii)    Maintain, check, record and approve the daily progress records produced by the
                  contractors on work progress, labor, equipment, major construction materials, at site,
                  work accomplished, weather, river conditions, accidents as well as any other events
                  affecting projects cost or implementation conditions of the Project.
        (xiv)     Ensure that road safety design requirements are implemented in accordance with the
                  contract and prepare road safety audits as shown below;
        (xv)      Issue notices to the contractor advising of any noncompliance with environmental
                  mitigation measures, as set out in the contract documents. Copies of all notices should
                  be provided to MOTC at the time of issue. Before issuing such notices, the PMC should,

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            as appropriate, have advised the contractor of the noncompliance and given an
            opportunity to the contractor to make good any adverse impact prior to the notice being
            issued;
   (xvi)    Establish efficient procedures for verifying contractor performance and reporting progress
            and problems in a timely manner, including quality control reports, quantity survey
            records, requests for variation or change orders, requests for time extension, and
            contractor's claims and invoices. The PMC will prepare the necessary procedures and
            present them to MOTC and ADB for approval;
   (xvii)   Ensure that the contractor does not involve child labor in the execution of civil works
            contracts in accordance with the provisions of the contract agreement;
   (xviii) Prepare and issue to MOTC and ADB the following reports, whose format and content
            should be acceptable to MOTC and ADB: an inception report, monthly progress reports,
            a detailed quarterly report, and a project completion report;
   (xix)    Certify payments for the works against the relevant bill of quantities and issue the Interim
            Payment Certificates, the Final Payment Certificate and other certificates, including
            Taking Over Certificate, as required under the civil works contract;
   (xx)     Keep MOTC and ADB timely informed of implementation problems that could jeopardize
            the project objectives and recommend on how those objectives can be safeguarded;
   (xxi)    Evaluate claims, disputes, extensions of time, and the like, including issuing variation
            orders list and quantity of additional works for MOTC's and ADB's approval as
            appropriate and in line with the limits placed on MOTC's authority, as well as advising
            MOTC on all matters relating to the execution of the works;
   (xxii)   Issue of the Engineer’s decisions/instructions as appropriate under the civil works
            contract;
   (xxiii) Provide timely assistance to the contractor in all matters related to interpretation of the
            contract documents, ground survey controls, planning, quality control testing and other
            matters relating to Project 2;
   (xxiv) Provide MOTC with complete records, reports and “as-built” drawings for the works;
   (xxv) Conduct a complete joint review of the works with all stakeholders and ADS, as well as a
            safety audit, prior to handover of the site to MOTC;
   (xxvi) Following the issue of the Taking Over Certificate, during the balance of the contract
            period inspect and approve the execution of the outstanding works (if any), as well as the
            rectification of any defects or damage - advise on any extension to the contract period
            that may be required for such works;
   (xxvii) To a reasonable amount, if so required by MOTC, provide any of the following additional
            services within the contract amount (i) prepare reports, including technical appraisals,
            additional contract documentation, and/or reviewing and commenting on the contractor's
            proposals, as may be required for any additional work required for the successful
            completion of Project 2; and (ii) provision of any other specialist services as may be
            required from time to time
   (xxviii) For sake of clarity, to the extent that duties of the PMC described in paragraph 3 hereof
            directly conflict with such PMC's obligations under the civil works contract, then the PMC
            shall be required to comply with the requirements specified in the civil works contract;
   (xxix) The PMC will be on its behalf responsible for the contractor’s low-quality works and/or
            low-quality materials used by the contractor if such works or materials have already been
            accepted and approved by the PMC.

Road Safety Audits (RSA) for Project 2

Road Safety Audits of Detailed Designs. The PMC will conduct a design RSA prior to the
mobilization of the contractor. The PMC will:
a) conduct pre-audit meetings with the MOTC and detailed design consultant to review project
   information and drawings;


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     b) carry out combined with field visits to the project road both during daytime and nighttime, together
        with representatives of MOTC, and other representatives (e.g., police) as appropriate;
     c) conduct office road safety audit analysis and preparing a concise Road Safety Audit Report with
        the list of road safety issues identified (if any), risk for each issue assessed, and specific
        countermeasures proposed to be incorporated into detailed designs;
     d) present RSA findings and recommendations to MOTC and ADB with cost estimates;
     e) revise the designs as agreed with MOTC and ADB incorporating the necessary road safety
        improvements
     f) monitor the implementation of the RSA on the ground.


     g) Ensuring Road Safety during Construction. The PMC will review and approve, in coordination
        with MOTC, traffic control plans prepared by the contractor and ensure compliance with all
        applicable road safety standards, guidelines and regulations, before commencement of road
        works. The PMC will ensure adequacy of measures in contractor’s traffic control plans for the
        safety of all road users, including vulnerable road users, under different traffic, weather, and
        daytime/nighttime conditions. The PMC will, among others, verify design of temporary diversions
        and traffic management arrangements; adequacy of signing, marking and delineation at work
        zones; adequacy of road safety devices (e.g., temporary and movable barriers, crash cushions,
        truck mounted attenuators, etc) and proper maintenance of the devices; and adequacy of
        personal protective equipment for the workers. The PMC will regularly inspect road safety audit
        work zones under traffic, and coordinate and control the timely addressing of all road safety
        issues. The PMC will be responsible for reporting to MOTC and following up on road safety
        issues/lapses as appropriate.

     h) Post-Construction road safety audits. The PMC will conduct a post-construction road safety
        audit once the construction works have been completed and the road section is fully open to
        traffic. The PMC will observe the traffic and identify road safety issues, including those that might
        have not been obvious during previous road safety audits. The PMC will identify the list of road
        safety issues and provide recommendations to address them, submit them to MOTC, with a copy
        to ADB, for review and action, and subsequently check/monitor the implementation of
        recommendations as endorsed by the MOTC.

     i)   Accident Analysis and Mitigation: The PMC will also conduct analysis of road collisions
          occurred on project roads during project implementation, if any, identify road/traffic management
          related causes, and recommend specific road safety countermeasures for review and
          endorsement by MOTC.


C.        Implementation Arrangements

MOTC will be the executing agency (EA) for the Investment Program. The PMC will be recruited by
MOTC (Employer). The MOTC will appoint a Project Director who will coordinate the
implementation of Project 2 on behalf of MOTC. The Project Director will be a qualified staff of
MOTC with experience in project management. The PMC will introduce a suitable management
information system to manage Project 2. The PMC will prepare quarterly progress reports and will
submit them to MOTC and ADB within 2 weeks from the end of the related quarter. The PMC will
also submit other required performance and monitoring reports twice a year. Overall progress and
compliance with conditions of the loan agreement will be monitored regularly with periodic reports to
MOTC and ADB, consistent with existing project implementation requirements. Reports will include
evaluation of issues and will recommend remedial actions. MOTC will recruit external individual
consultants to audit a random sampling of documents issued or approved by the PMC.

D.        Experience and Qualifications Required of the PMC and Specialists

4. The services of the PMC will be provided through an international, professional project management
consulting firm.If the firm is in association or JV with another firm all the parties of the given association or
the JV shall be jointly or severally liable under the contract.


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5.        The PMC should have extensive and proven experience in project administration, financial
management, procurement, design control, and project performance management, highway design,
construction supervision, preparation of technical specifications, quality control, contract management
and dispute resolution of similar type and size international contracts. The PMC should also have
experience in reviewing environmental assessments and resettlement action plans for road construction
projects in accordance with guidelines of international donor organizations (ADB, WB, etc.). The PMC
team shall comprise of specialists that have obtained, at least, a bachelor's degree from an accredited
university, and have experience in similar international projects. The team leader and at least five other
international specialists must have a valid (active) membership in a professional organization and
undergone recent professional development training related to his or her field. The curriculum vitae of the
specialists should contain information of the assignment they have successfully completed in the last 5
years, with complete names and addresses of the clients and the name and contact information of the
immediate supervisors, and the number(s) of the membership(s) and the name(s) of the issuing
organization(s). The Team Leader/ Project Manager and the Senior Resident Engineer/Highway Design
Engineers should provide letters from at least two clients in the past five years, confirming successful
completion of the assignments. MOTC may contact randomly selected clients of the first ranked firm, for
verification of the information provided by the firm, prior to signing the contract.


E.     Selection Method and Criteria

6.       The lead proposing firm may appear on its own or form associations or joint ventures with one or
more international and national firms with an established record of technical and project area experience.
The firm/ association/ JV is required to submit a full technical proposal, which will be evaluated according to
the quality- and cost-based selection (QCBS) method described in ADB's Guidelines on the Use of
Consultants(2010 as amended from time to time). A weighting system of 90% for quality and 10% for cost
will be applied. the MOTC will engage the PMC on a mix of time-based (80 %) and lump-sum based (20%)
contract. Payments for activities such as procurement assistance, financial management, monitoring and
construction supervision will be made purely on time-basis. The lump-sum based portion of the contract will
be tied in payments for the following tasks:(i) Submission of the Inception Report(10% of the lump-sum
portion)acceptable to MOTC and ADB with the content described in paragraph 10 of the ToR. The inception
report shall also include the critical path of the overall project implementation. The Inception report shall be
submitted within one month of commencement of the services; (ii) PMC’s hand over of the operational
Project Performance Monitoring and Evaluation System and report (30% of the lump-sum portion),
acceptable to MOTC and ADB, populated with the updated DMF targets and indicators, baseline data for
these targets and indicators, financial and procurement capacity assessment of MoTC, capacity building
plan for MoTC inclusive of all aspects of project implementation, as well as capacity building for operation
and maintenance of the project roads after construction, The Project Performance Monitoring System
report shall be submitted within the first three months after commencement of the services;; (iii)
Operation and maintenance of the Project Performance Monitoring and Evaluation system(5% of the
lump-sum portion). Payment shall divided to and be made on a quarterly basis; (iv) Each Road Safety
Audit Report submitted(15% of the lump-sum portion). Payment shall be divided into a. pre-construction
RSA (50%), b. construction time RSA including Accident Analysis and Mitigation report (25%), and c. post
construction RSA (25%). Payments shall be made upon submission of the reports acceptable to MOTC and
ADB; (v) Conducted training for capacity building(20% of the lump-sum portion). The lump sum portion
of the Contract Price will be paid after submission of Capacity Building Report on completion of a series of
training programs for the MOTC staff on procurement, financial management, performance monitoring and
evaluation, and ADB safeguard policies and procedures. The Capacity Building Report, acceptable to ADB
and MOTC, shall be submitted within one year of commencement of the PMC services; (vi) Submission of
mid-term PPMER(5% of the lump-sum portion). The mid-term PPMER shall be submitted within two years
of commencement of the services; (vii) Submission of final PPMER upon project completion(5% of the
lump-sum portion). The final PPMER shall be submitted at the end of the PMC services; (viii) Submission
of the Project Completion Report (PCR)(10% of the lump-sum portion). The PCR shall be submitted at
the end of the PMC services. Additionally, all out of pocket expenses such as per diem, hotel expenses,
travel etc. will be made on a lump-sum basis. The PMC shall indicate a breakdown of these items in their
proposal. The PMC team will have 150 person-months of international and 290 person-months of national
expertise as set out in Section F below. The PMC may propose alternative arrangements, which, subject
to assessment and approval by MOTC and ADB, will provide services of an equivalent or better quality.


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F.      PMC Team Composition

     (a) International Specialists (total of 150 person-month inputs)

                 Total         Min.        Project                                                                               Indicative List of Tasks Assigned
                Inputs      General        Specific         Area of              Special Skills and Knowledge,
     Title
               (person-    Experience    experience      Specialization                but not limited to
               months)       (Years)       (Years)
                                                                                                                              All administration and managerial work related to
                                                                                                                               all aspects of the Project, including construction
                                                                                 Overall Project Management and               supervision, procurement, financial management,
                                                                                  administration, procurement, project         project performance monitoring, loan covenants,
                                                                                  performance management and                   safeguards, as well as management of the whole
                                                                                  capacity building                            PMC staff
                                                       Project Management
                                                                                 Coordination and liaison with MOTC,         Reporting to the MoTC and ADB
                                                       and Administration,        ADB and other stakeholders
                                                       Procurement and
                                                                                 FIDIC                                       Permanent liaison and advice to the MoTC and
Team Leader/                                           Quality Control,                                                        ADB
                                                                                 Familiarity with ADB procurement,
Project          36 p-m        20            12        Contract Law, and                                                      Early identification of issues and proposing
                                                                                  safeguards and financial management
Manager                                                FIDIC Contract                                                          mitigation and preventing measures
                                                                                  guidelines
                                                       Administration,
                                                                                 Evaluation and settlement of                Resolution of disagreements of MoTC and
                                                       Engineering and
                                                                                  variations and claims                        Contractors
                                                       Capacity Building
                                                                                 Project Monitoring and performance
                                                                                                                              Other tasks needed for timely and successful
                                                                                  evaluation
                                                                                                                               implementation of the Project
                                                                                 Capacity Building
                                                                                 Reporting                                   At all stages raise the MoTC's capacity and
                                                                                                                               awareness of       international standards of
                                                                                                                               managing contracts with similar scope and size
                                                                                 Coordination and liaison with MOTC          Overall responsibility for construction contract in
                                                                                  and other stakeholders                       the role of the Engineer's representative
                                                                                 In-depth overall knowledge in               Review of designs, specifications, construction
                                                                                  detailed design and construction             methods, etc
                                                                                  supervision for large, medium sized
                                                                                  and small highway projects in flat and      Check and ensure that approved time schedules
                                                       Civil Engineering--
Senior                                                                                                                         &quality assurance plans of the Contractors are
                                                       Highway Design and         mountainous terrain
Resident         27 p-m                                                                                                        implemented properly
                                                       Construction              Latest AASHTO pavement material
Engineer/Hig                   20            10                                                                               Approve payment certificates
                                                       Management and             and mix design methods
hway Design
                                                       Certified Professional    In depth knowledge on structures and        Issue variation orders
Engineer
                                                       Engineering License        bridge design, construction,
                                                                                                                              Inspect completed works and prepare certificates
                                                                                  rehabilitation and repair
                                                                                 Due diligence and design review and         Maintain records, prepare reports
                                                                                  safety auditing                             At all stages raise the MoTC's capacity and
                                                                                 Project management software                  awareness of international standards of road
                                                                                 State of the art QC/QA

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                                                              implementation                               engineering
                                                             Multi-disciplinary team leadership
                                                             Reporting
                                                                                                          Review of designs, specifications, construction
                                                                                                           method, etc.
                                                                                                          Review traffic control plans prepared by the
                                                                                                           contractor
                                                             In-depth overall knowledge in
                                                              detailed design and construction            Verify design of temporary diversions and traffic
                                                              supervision for large, medium sized          management arrangements
                                   Civil Engineering--
                                                              and small highway projects in flat and      Regularly inspect road safety audit work zones
Road Safety                        Highway Design and
                                                              mountainous terrain                          under traffic
and                                Construction
                                                             Due diligence and design review and         Conduct a post-construction road safety audit,
Construction    6p-m     20   10   Management, Road
                                                              road safety auditing and coordination        identify road safety issues and provide
Safety                             Safety Audits and
                                                              with MOTC and other stakeholders             recommendations to address them
Specialist                         Certified Professional
                                                             Project management software
                                   Engineering License
                                                             State of the art QC/QA                      Check/monitor   the       implementation       of
                                                              implementation                               recommendations
                                                             Reporting                                   Raise the MoTC's capacity and awareness of the
                                                                                                           international standards of road safety



                                                                                                          Carry out all procurement activities under the
                                                                                                           Project
                                                                                                          set up and operate a web-based multi language
                                                             Coordination and liaison with MOTC           tender platform on base of a project
                                   Civil Engineering—
                                   Procurement,              FIDIC                                        communication management system
                                   Contract Law, and         Civil works procurement and contract        Post announcements, receive and evaluate
                                   FIDIC Contract             negotiation                                  bids/proposals, manage bid securities
Procurement
                                                             Familiarity with ADB procurement
and Contracts   3p-m     15   7    Administration,                                                        Prepare evaluation reports and obtain MoTC and
                                   Certified License or       guidelines
Specialist                                                                                                 ADB approvals as per ADB’s Guidelines
                                   Membership in             Evaluation and settlement of
                                                              variations and claims                       Negotiate, administer contracts including
                                   Professional
                                                             Procurement capacity assessment              management of performance securities, FIDIC
                                   Association
                                                              and reporting                                terms, variation orders, dispute resolution, etc.
                                                                                                          Assess the MoTC staff procurement capacity and
                                                                                                           develop and implement capacity development
                                                                                                           plan
Quality,                                                     Coordination and liaison with MOTC          Review of designs, specifications, materials
                                   Civil Engineering—
Pavement,                                                    Asphalt and cement concrete                  requirements, construction method,etc.
geotechnical    27 p-m   15   7    Asphalt and Concrete       pavement design, construction
                                   Pavement Design                                                        Control and advice on asphalt/concrete plant
and Materials                                                 supervision and maintenance in cold          construction and operations
Engineer                           and Construction           and hot climates

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                              Supervision, and         Latest AASHTO pavement material           Advice site inspectors on the requirements of
                              Professional              and mix design methods                     materials testing,
                              Engineering License      Review, update and design                 Manage Contractors’ material surveys in the
                              or Membership in          optimization                               project
                              Professional             Asphalt and cement concrete plant
                              Association                                                         Provide recommendations to MoTC on pavement
                                                        construction and operation
                                                                                                   maintenance
                                                       Hotmix paving and pavement
                                                        maintenance                               Raise the MoTC’s capacity and awareness on
                                                                                                   international standards for pavement design,
                                                                                                   construction and maintenance
                                                                                               
                                                                                                  Review designs, specifications, construction
                              Civil Engineering—                                                   methods, etc. for bridges and structures
                              Structural
                              Engineering with         Coordination and liaison with MOTC        Manage inspections of bridges and structures
                              experience in design     Bridge and hydraulic structure             constructions with due attention to seismic
                              and supervision of        Inspections and design                     resistance requirements
Bridge and
                              construction of          Retaining wall design                     Provide recommendations to MoTC on bridge
Structural   14p-m   15   7
                              bridges, culverts and    Seismic retrofitting                       and structures conditions assessment and
Engineer
                              other structures.        Design review                              maintenance
                              Engineering License      Bridge condition assessment and           Raise the MoTC’scapacity and awareness on
                              or Membership in          maintenance                                international standards for bridge and structures
                              Professional                                                         design, construction and maintenance
                              Association
                                                                                               
                                                                                                  Review and update due diligence documents of
                                                                                                   the Project 2 in the course of project
                                                                                                   implementation
                                                                                                  Review DMF performance targets to update and
                                                                                                   complement with poverty and socioeconomic
                                                                                                   indicators
                                                       Coordination and liaison with MOTC,       design a web-based        project   performance
                                                        ADB and other stakeholders                 monitoring system
Transport                                              Due diligence review                      Compile baseline data for all performance targets
Economist    5 p-m   15   7   Transport Economics      Project performance management             and indicators
                                                        system
                                                       Training                                  Carry out necessary surveys and regularly collect
                                                       Reporting                                  required information and update the data bases
                                                                                                  Quarterly     update  Performance      Indicator
                                                                                                   Framework
                                                                                                  Measure and report to MOTC and ADB progress
                                                                                                   of achieving the DMF performance targets at the
                                                                                                   project midterm and completion stages;
                                                                                                  Raise the MoTC’s capacity and awareness of

                                                                                                                                 11
                                                                                                       common international practices for economic
                                                                                                       assessment, as well as monitoring projects
                                                                                                       performance in all stages of implementation
                                                           Financial management and                Carry out financial management and
                                                            administration                           administration of the
                                                           Maintenance of project accounts         Maintain Projects accounts
                                                           Preparation of financial statements     Prepare financial statements and withdrawal
Financial                                                   and withdrawal applications              applications and submit for MoTC approval
                                   Financial Specialist
Specialist and   10 p-m   15   7                           Review of financial audit reports       Assist MOTC in review of financial audit reports
                                   Accounting
Accountant                                                 Financial management capacity           Assess the MoTC staff financial management
                                                            assessment and reporting                 capacity and develop and implement capacity
                                                           Coordination and liaison with MOTC       building plan
                                                            and ADB                                 Provide quarterly financial reports to MoTC and
                                                           Reporting                                ADB
                                                                                                    Assess the institutional structure and regulatory
                                                                                                     framework of the MoTC
                                                           Institutional assessment                Identify all institutional, governance, staffing gaps
Capacity                           Institutional           Capacity building and training          Develop institutional strengthening and capacity
Building         3p-m     15   7   Development and         Coordination and liaison with MOTC,      building plan
Specialist                         Capacity Building        ADB and other stakeholders              Increase the MoTC’s awareness of the international
                                                           Reporting                                best practices of institutional management of the
                                                                                                     transport sector
                                                                                                  
                                                                                                    Review environmental due diligence and
                                                           Coordination and liaison with MOTC,      EARF/EIA/EMP
                                                            ADB and other stakeholders              Monitor EMP implementation by contractor,
                                                           Environmental due diligence and          including implementation of mitigation measures
                                                            EIA/EMP review                          Conduct environmental impact investigations
                                                           Environmental impact investigations     Report violations to MoTC
Environmenta                       Environmental           Environmental Monitoring                Prepare and submit quarterly environmental
                 9 p-m    15   7
l Specialist                       Science                 Construction and operational noise       monitoring reports to MoTC and ADB
                                                            abatement                               Increase the MoTC’s capacity and awareness of the
                                                           Reporting                                international best practices and ADB policies of
                                                           Familiarity with ADB and Government      environmental monitoring of projects at all stages
                                                            environmental safeguard                  of implementation
                                                            requirements and legislation

                                                           Coordination and liaison with MOTC,    Conduct selective household surveys and
Social
                                   Social Science –         ADB and other stakeholders              participatory research to monitor socioeconomic
Development,
                                   gender analysis,        Review of LARP and social due           impacts on beneficiaries
Resettlement     10 p-m   15   7
                                   household and user       diligence                              Monitor compliance with major project assurances
and Gender
                                   surveys                 LARP implementation monitoring          (refer to project and loan documents_
Specialist
                                                           Worker compensation and benefits       As necessary review the implementation ready


                                                                                                                                      12
                                                                                assessment                               LARP prepared by the Project 1 Technical
                                                                               Community participation                  Supervision Consultant
                                                                                programming                             Monitor and support LARP implementation by the
                                                                               Gender assessment                        MoTC and Project 1 Technical Supervision
                                                                               HIV and human trafficking awareness      Consultant
                                                                                campaigning                             Provide quarterly progress reports
                                                                               Reporting                               Increase the MoTC’s capacity and awareness of the
                                                                               Familiarity with ADB and Government      international best practices and ADB policies of
                                                                                social safeguard requirements and        social monitoring at all stages of project
                                                                                legislation                              implementation
                                                                                                                       
                                                                                                                      

(b) National Specialist (total of 290 person-month input).
                    Total inputs (person-           Experience                                     Special Skills and
      Title                                                                                                                      Indicative List of Tasks Assigned
                            months)                                                                   Knowledge
                                                                                                Coordination and liaison with     Coordinate and liaise with MOTC and
                                                                                                 MOTC and other                     other stakeholders
                                                                                                 stakeholders                       Provide all the professional and logistic
                                                                                                Project Management and              support to the team leader/project
                                                                                                 construction supervision            manager
                                                                                                Design review and safety           Manage the activities national
Deputy Team                                                    15 years in                       auditing                            specialists
Leader/Highways       40 p-m                Road Construction and/or Road Design and/or Road    QC/QA review                       Review highway design drawings, and
Engineer                                    Construction Management                             Procurement                         prepare as built drawings
                                                                                                Report writing and oral            Any other tasks requested by the team
                                                                                                 presentation                        leader/project manager
                                                                                                Familiarity with ADB
                                                                                                 procurement, safeguards and
                                                                                                 financial management
                                                                                                 guidelines
                                                                                                                                  Provide all the professional and logistic
                                                                                                                                   support to the team leader/project
                                                                                                Checking of maps and              manager, Senior Resident
                                                                                                 topographical surveys             Engineer/Highway Design Engineer and
Highways Design
                                                                10 years in                     Design review and road            Road Safety/construction Safety
and Road Safety/
                      18 p-m                Road Construction and/or Road Design and/or Road     safety auditing                   Specialist
Construction Safety
                                            Construction Supervision                            Project management               Conduct regular visits to the project
Specialist
                                                                                                 software                          sites and report on the
                                                                                                QC/QA review                      progress/violations to the relevant
                                                                                                                                   international specialists
                                                                                                                                  Manage the activities of site inspectors



                                                                                                                                                          13
                                                                                                                                   Provide all the professional and logistic
                                                                                                                                    support to the team leader/project
                                                                                              Asphalt and cement concrete
                                                                                                                                    manager, international
                                                                                               mix design
                                                                                                                                    Quality/Pavement/
                                                                                              Asphalt and cement concrete
Quality, Pavement,                                                                                                                  Geotechnical/Materials Engineer, Senior
                                                             15 years in                       plant construction and
geotechnical and                                                                                                                    Resident Engineer/Highway Design
                      27 p-m             Road Pavement (asphalt and concrete) Construction     operation
Materials Engineer                                                                                                                  Engineer and Road Safety / Construction
                                         and/or Asphalt and concrete Pavement Design          Hot mix paving and
                                                                                                                                    Safety Specialist
                                                                                               pavement maintenance and
                                                                                                                                   Conduct regular visits to the project
                                                                                               work supervision
                                                                                                                                    sites and report on the progress to the
                                                                                              Laboratory and in-situ testing
                                                                                                                                    relevant international specialists
                                                                                                                                   Manage the activities of site inspectors
                                                                                                                                   Provide all the professional and logistic
                                                                                                                                    support to the team leader/project
                                                                                                                                    manager, international Bridge and
                                                                                              Bridge and hydraulic                 Structural Engineer, Senior Resident
                                                    15 years in
                                                                                               structure design                     Engineer/Highway Design Engineer,
Bridge and                               Road Artificial Structures
                               18 p-m                                                         Bridge condition assessment          Road Safety / Construction Safety
Structural Engineer                      Construction and/or Artificial
                                                                                               and construction supervision         Specialist
                                         Structures Design
                                                                                              Sampling and testing                Conduct regular visits to the project
                                                                                                                                    sites and report on the progress to the
                                                                                                                                    relevant international specialists
                                                                                                                                   Manage the activities of site inspectors
                                                                                                Supervision of works              Permanent be present at project sites
6 Site Inspectors                                  10 years in                                  Sampling                          Conduct sampling and testing of
and Quality Control            117 p-m   Road Construction Quality and                          Laboratory and in-situ testing     construction materials
Specialists                              Quantity Control                                       Quality Control                   Report testing results to the relevant
                                                                                                Reporting                          international and national specialists
                                                                                                Environmental due diligence       Provide all the professional and logistic
                                                                                                 and EIA/EMP review                 support to the team leader/and the
                                                                                                Environmental impact               international environmental specialist
                                                                                                 investigations                    Conduct regular visits to project sites
                                                                                                Environmental Monitoring          Prepare reports to the international
                                                            10 years in
Environmental                                                                                   Construction and operational       environmental specialist
                      11 p-m             Environmental Science — environmental impact
Specialist                                                                                       noise abatement
                                         assessment
                                                                                                Report preparation
                                                                                                Familiarity with ADB and
                                                                                                 Government environmental
                                                                                                 safeguard requirements and
                                                                                                 legislation
Social                                                                                          Review of LARP and social         Provide all the professional and logistic
Development,                                                  15 years in                        due diligence                      support to the team leader/and the
                      12 p-m
Resettlement and                         Social Science – household and user surveys            LARP implementation                international social development,
Gender Specialist                                                                                monitoring                         resettlement and gender specialist

                                                                                                                                                           14
                                                                                  Worker compensation and           Conduct regular visits to project sites
                                                                                   benefits assessment               Prepare reports to the international
                                                                                  Community participation            social development, resettlement and
                                                                                   programming                        gender specialist
                                                                                  Gender assessment
                                                                                  HIV and human trafficking
                                                                                   awareness campaigning
                                                                                  Familiarity with ADB and
                                                                                   Government social safeguard
                                                                                   requirements and legislation
                                                                                  Supervision of works              Attend measurements
                                                                                  Sampling                          Advise on methods of measurement
                                                                                  Quantity survey and                Report measurement results to the
                                                                                   measurements                        relevant international and national
                                                10 years in
Quantity Surveyor                                                                 Quality Control                     specialists
                             27 p-m   Road Construction Quality and
                                                                                  Checking of contractors
                                      Quantity Control
                                                                                   claims
                                                                                  Preparation of progress
                                                                                   reports
                                                                                   Reporting
                                                                                                                     Review environmental due diligence and
                                                                                                                      EARF/EIA/EMP from archaeological
                                                                                  Archeological impact               perspective
                                                                                   investigations                    Monitor archaeological part of EMP
                                                                                  Dealing with cultural heritage     implementation by contractor,
                                                          15 years in
                                                                                  Knowledge of Armenian             Conduct archaeological investigations at
                                      Archeological surveys and/or assessments
Archaeologist       10 p-m                                                         history, archaeological sites      the project sites during construction
                                                                                   and legislation                   Record and report archaeological finding
                                                                                  Monitoring of archaeological       to the Team Leader, MoTC and Ministry
                                                                                   excavations                        of Culture
                                                                                  Report writing                    Prepare and recommend archaeological
                                                                                                                      plan for the findings
                                                                                                                    
                                                                                  Financial management and          Provide all the professional and logistic
                                                                                   administration                     support to the team leader and
                                                                                  Maintenance of project             international financial specialist and
                                                                                   accounts                           accountant
Financial and                                                                     Preparation of financial         
                                                          15 years in
Accounting          10 p-m                                                         statements and withdrawal
                                      Financing and/or Accounting
Specialist                                                                         applications
                                                                                  Review of financial audit
                                                                                   reports
                                                                                  Financial management
                                                                                   capacity assessment and

                                                                                                                                            15
reporting




            16
G.      Terms of Reference for Each Team Member

     1. International Staff:

Team Leader/ Project Manager

The Team Leader/ Project Manager will be responsible for overall project management in performing
scope of work indicated in section B. of the Terms of Reference for the Consulting Services. The specific
focus of the Team Leader/ Project Manager will be early identification of issues and proposing mitigation
or preventive measures in all aspects of the scope of work related to various project activities. The Team
Leader/ Project Manager will be responsible for early identification of issues potentially leading to claims
and increase of costs (especially in civil works contracts) by means of proper management of the
construction supervision component and personal review of contracts’ progress. Special attention will be
given to claim/ dispute resolution activities related to price escalation, as well as prevention of delays,
possibly caused by right of way issues (if any), deficiencies in designs (if any), construction specifications
and others. The Team Leader/ Project Manager will be responsible for preparation of variation orders and
their submission for the approval to MOTC and ADB. The Team Leader/ Project Manager will also have
advisory role on potentially expected or actual claims. The Team Leader/ Project Manager will assist the
Project Director and MOTC in contract negotiations for the civil works, ensuring that contract documents
are in a manageable order, and as per ADB and MOTC requirements.

Qualifications. The Team Leader/ Project Manager will have a minimum of master’s degree in civil
engineering or other relevant field from a recognized university, with at least 20 years of experience, In
line with the qualification requirements specified in section F above the Team Leader/ Project Manager
will have strong experience in Project Management and Administration, Procurement and Quality Control,
Contract Law, and FIDIC Contract Administration, Engineering and Capacity Building. A minimum of 12
years project specific experience in similar large highways and infrastructure projects both in developed
(6 years) and developing (6 years) countries, preferably in Central Asia and Caucasus is required. The
candidate should hold a relevant Certified Professional License and a membership in a relevant
professional association. Good communication, report writing and relationship building skills required.
Knowledge and experience in Central Asia and Caucasus and of locally spoken languages will add an
advantage.

Senior Resident Engineer/ Highway Design Engineer

The Senior Resident Engineer/ Highway Design Engineer will assist the Team Leader/ Project Manager
on the overall project management. The Senior Resident Engineer/ Highway Design Engineer will be
responsible to the Team Leader for coordinating and supervising the construction supervision team and
ensuring effective and timely implementation of the tasks indicated in section B. of the Terms of
Reference for the Consulting Services. The Senior Resident Engineer/ Highway Design Engineer will
coordinate and review updated designs and cost estimates prepared by the contractor(s), coordinate and
supervise the work of field teams in the delivery of their tasks in accordance with contract conditions, and
be responsible for early identification of any events leading to cost increase in implementation of the
project, such as timely provision of possession of site to contractor(s), managing efforts of the
construction supervision, design reviews and undertaking timely actions to mitigate any inconsistencies in
design and tender/ contract documents. Relevant experience in both developed and developing countries
is required.

Qualifications. The Senior Resident Engineer/ Highway Design Engineer will have a minimum of a
bachelor’s degree in civil engineering from a recognized university, with at least 20 years of experience,
10 years of project specific experience in similar large highways and infrastructure projects in both
developed (4 years) and developing (6 years) countries, preferably in Central Asia and Caucasus
required. In line with the qualification requirements specified in section F above the Senior Resident
Engineer/ Highway Design Engineer will have strong experience in Civil Engineering-- Highway Design
and Construction Management and hold a Certified Professional Engineering License and membership in
a relevant professional association. Good communication, report writing and relationship building skills
required. Knowledge and experience in Central Asia, Caucasus and of locally spoken languages will add
an advantage.

Road Safety and Construction Safety Specialist
The Road Safety Specialist will be mobilized as early as possible before the mobilization of contractors
and will be responsible to the Team Leader/Project Manager specifically for performing scope of work

                                                                                                           17
indicated in section B, Road Safety Audits of the Terms of Reference for the Consulting Services, The
specialist will also provide relevant inputs for monitoring, evaluating and reporting project progress and
performance, His/her services will include, but are not limited to, (i) conducting road safety audits of
detailed designs; (ii) ensuring road safety during construction; (ii) conducting post-construction road
safety audits; (iii) identifying causes of accidents occurred over the project implementation period and
develop road safety countermeasures reducing risk of reoccurring. The Road Safety Specialist will also
be responsible for conducting on-the-job training of the national road safety/construction safety specialist
and concerned staff of the MOTC. The input of the expert will be on the intermittent basis, including
around [2-3] months in the first year of service to conduct road safety audits of detailed designs and,
subsequently, of temporary traffic control for the work zones, along with training of the concerned staff of
the MOTC and national road safety/construction safety expert. Subsequently, the Road Safety Expert will
provide about [1] month of input per each year during the period of construction and post
construction/defect liability period to continue his/her tasks and to ensure that road safety audits and
accident analysis and mitigation work by the national road safety expert is done properly. During the final
year of construction and defect liability period the Road Safety Specialist will conduct post construction
road safety audits of the completed road sections under traffic.

Qualifications. A senior level engineer with graduation in civil engineering, preferably with master’s
degree in traffic management and road safety from a recognized university, and/or extensive road safety
and road safety audit training. Required to have at least 20 years of experience, of which 10 years as a
Road Safety Expert or similar capacity for construction supervision consultancy contracts of major
highway projects and/or road safety engineering, auditing and analysis for major highways, including
experience in developing and implementation of road safety engineering countermeasures, conducting
road safety audits, collision analysis, road safety monitoring and evaluation. Relevant experience in both
developed (5 years) and developing (5 years) countries, preferably in Central Asia and Caucasus is
required. The candidate should hold a Certified Professional Engineering License and a membership in a
relevant professional association. Knowledge of locally spoken languages will add an advantage.

Procurement and Contracts Specialist

The Procurement and Contracts Specialist will be responsible to the Team Leader/Project Manager for
performing scope of work indicated in section B, para.2 Procurement and Project Management, and
construction supervision as applicable, of the of the Terms of Reference for the Consulting Services. The
Procurement and Contracts Specialist will assist the MOTC in evaluating and processing all claims for
additional payments or extensions of time submitted by the contractor(s)., He/she will assist the MOTC in
Dispute Adjudication proceedings and give firm opinion on any claim which the Contractor(s) may put
forward, by drawing up report including all the elements on which the judgment is based. He/She shall
update procurement plan as and when required, record and archive complaints on procurement, and
advise the MOTC for debriefing, keep all procurement records in proper order, acceptable to the MOTC
and the ADB, and provide extensive training to national consultants staff on all types of procurement of
goods, works, and services in accordance with ADB Procurement Guidelines. The specialist will help the
Team Leader/Project Manager in establishing efficient procedures for verifying Contractor performance
and reporting progress and problems in a timely manner, including quality control reports, quantity survey
records, requests for variation or change orders, requests for time extension, and Contractor’s claims and
invoices.

Qualifications. A senior level engineer with preferably a masters degree in engineering or quantity
surveying from a recognized university. Minimum of 15 years experience including Project and Contract
Administration, Evaluation of Extension of Time & Cost Claims of which 7 years of project specific
experience, using the Federation International Des Ingenieurs Conseils (FIDIC) based contract
documents in at least three projects of a similar nature and magnitude. Familiarity with ADB procurement
guidelines. Relevant experience in both developed (3 years) and developing (4 years) countries,
preferably in Central Asia and Caucasus required. He/She should be familiar with standard procurement
guidelines, national standards and terms of contract administration The candidate should hold a Certified
License or Membership in a relevant Professional Association. Knowledge of locally spoken languages
will add an advantage.

Quality, Pavement, Geotechnical and Materials Engineer.

The Quality, Pavement, Geotechnical and Materials Engineer will be responsible to the Team
Leader/Project Manager for performing scope of work indicated in section B, Construction Supervision of

                                                                                                         18
the of the Terms of Reference for the Consulting Services. This position requires a senior Civil Engineer,
with at least 15 years of professional engineering experience including at least seven years establishing
quality assurance programs in highway construction projects using modern highway construction
technology in both developed and developing countries. The candidate should have demonstrated
capability of supervising the setting up, organization and layout of the various Contractors’ field
laboratories; monitoring the mobilization of the testing equipment to ensure that the laboratories are
adequately equipped and capable of performing all the specified testing requirements of the Contracts;
and supervising the setting-up of the various Contractors’ rock crushers and bituminous and/or cement
mixing plants to ensure that the specified requirements for such equipment are fully met. The Expert will
supervise the testing and evaluation of highway construction materials used in modern highway
construction techniques. The Quality, Pavement, Geotechnical and Materials Engineer’s experience
should include at least 7 years on projects of a comparable nature in Asphalt and concrete Pavement
Design, construction supervision and maintenance in developed (2 years) countries and on projects in
developing (5 years) countries, preferably in Central Asia and Caucasus. The candidate must be
thoroughly familiar with all the standard laboratory testing procedures specified in the Contract
Documents and must have had past experience in pavement design and bituminous/cement mix design
works as well as earth works. The Expert shall also be familiar and have experience on geotechnical
design, including collection of data, analyzing and reporting to understand and mitigate operational
geotechnical risk in a pre-construction environment and during construction. The expert shall conduct
training to the national experts and to MOTC staff as necessary.

Qualifications. A senior level engineer with a minimum of bachelor’s degree in civil engineering from a
recognized university. Minimum of 15 years experience as described above in Civil Engineering—Asphalt
and concrete Pavement Design, construction supervision and maintenance. Certified License or
Membership in a relevant Professional Association required.

Bridge and Structural Engineer

The Bridge and Structural Engineer will be responsible to the Team Leader/Project Manager for
performing scope of work indicated in section B, Construction Supervision of the of the Terms of
Reference for the Consulting Services. This position requires a qualified bridge and structural engineer
with at least 15 years experience in bridge engineering including at least 2 years of project specific
assignments in developed countries, and 5 years in developing countries including Asia. The candidate
should have a thorough understanding and experience with international “best practices”, and of modern
bridge and other structural construction technology. The candidate should be capable of monitoring the
contractors’ bridge construction, rehabilitation and repair works to assess and determine the need for
adjustment of the works specified in the Contracts, and, as required, provide working drawings,
specification details and instructions to the Contractors for any bridge within the construction site for
works which are found during the construction period to require rehabilitation but are not already
specifically scheduled for rehabilitation under the contract. The expert shall conduct training to the
national experts and to MOTC staff as necessary.

Qualifications. A senior level engineer with a minimum of bachelor’s degree in civil engineering from a
recognized university. Minimum of 15 years experience as described above in Civil Engineering—bridge
and structures design, including hydrological design and culvert dimensioning, construction supervision
and maintenance. Certified License or Membership in a relevant Professional Association required.

Transport Economist

The Transport Economist will be responsible to the Team Leader/Project Manager for performing scope
of work indicated in section B, para.2 Monitoring, and Evaluation and Reporting of the of the Terms of
Reference for the Consulting Services. The Transport Economist may be required to do any additional
works as per the Team Leader/ Project Manager instruction. The expert shall conduct training to the
national experts and to MOTC staff as necessary.

Qualifications. The Transport Economist will be a qualified professional transport economist with a
master’s degree in economics from a recognized university, holding a Certified License or Membership in
relevant Professional Association. The candidate should have a minimum of 15 years experience in
transport economics of which 7 years in similar projects in formulation and preparation (including


                                                                                                       19
economic evaluation in accordance with ADB guidelines) and monitoring and evaluation of transport
projects, including roads in developed (2 years) and developing (5 years) countries, preferably in Central
Asia. The candidate should be fully familiar with project performance monitoring systems (PPMS), have
proven experience on establishing a web-based PPMS, based on the design and monitoring framework
(DMF) as per ADB’s requirements. The expert shall conduct training to the national experts and to MOTC
staff as necessary. Knowledge of locally spoken languages will add an advantage.

Financial Specialist and Accountant

The Financial Specialist and Accountant will be responsible to the Team Leader/Project Manager for the
financial management of the project as specified in Section B. of the Terms of Reference for the
Consulting Services. The Financial Specialist and Accountant will ensure financial management
procedures are in place and are strictly followed, specifically relating to payments, financial accounting,
financial reporting and record keeping. The specialist will assist MOTC in all financial management and
administration under Project 2, including review justifications provided for any variation orders proposed
and submitted by the contractors, assist the MOTC on review of withdrawal applications, maintain project
accounts, prepare financial statements for submitting them for MOTC’s and ADB’s approval. The
Financial Specialist and Accountant will develop an appropriate system for processing of Engineer’s
Certificates of civil work contracts and monthly invoices of the construction supervision and keep up to
date records of commitments and disbursements. The expert will train national officers and MOTC staff in
sound financial control including budgeting, accounting, auditing, preparing withdrawal applications in
accordance with ADB's Loan Disbursement Handbook (2007, as amended from time to time) and detailed
arrangements agreed upon between the Government and ADB, book keeping, management information
system, asset management, and auditing The specialist will also provide relevant inputs for monitoring,
evaluating and reporting project progress and performance,

Qualifications. The Financial Specialist and Accountant will have a qualified CIMA or equivalent
accountancy qualifications, and have a minimum of master’s degree in business administration or
financial management from a recognized university. The specialist shall have a minimum of 15 years of
experience in Financial management and administration, maintenance of project accounts, preparation of
financial statements and withdrawal applications, review of financial audit reports, financial management
capacity assessment and reporting, of which at least 7 years in similar projects and geographical areas
both in the developed (2 years) and developing (5 years) countries. Knowledge of locally spoken
languages and experience in Central Asia and Caucasus will add an advantage.

Capacity Building Specialist.

The Capacity Building specialist will be responsible to the Team Leader/Project Manager for (i) assessing
the capacity-strengthening needs of the MOTC, line ministries and other agencies to assume new
responsibilities and requirements for project administration and management; (ii) develop training
programs and material for this purpose and conduct relevant training; (iii) analyze the bottlenecks, clarify
the steps needed within the Government, and develop procedures to involve the same qualified staff in
project preparation and administration of loan implementation to ensure continuity; (vi) provide a
comprehensive project management training program together with the other PMC team members for
MOTC staff on ADB’s requirements for procurement, financial management, monitoring and evaluation,
and safeguard policies at the beginning of project implementation.(vii) undertake other tasks as requested
by the Team Leader/Project Manager. In coordination with other consultants, the Capacity Building
Specialist will help achieve the impact/outcome and expected outputs of the project.

Qualifications. The Capacity Building Specialist will have a minimum of bachelor’s degree in public
administration or project management or equivalent; and at least 15 years of practical experience in
Institutional assessment, capacity building and training and portfolio/project management, of which at
least 7 years in similar projects and geographical areas both in the developed (2 years) and developing (5
years) countries. Knowledge of locally spoken languages and experience in Central Asia and Caucasus
will add an advantage.

Environmental Specialist.

The Environmental Specialist will be responsible to the Team Leader/Project Manager for performing
scope of work related to all environmental issues indicated in section B, of the Terms of Reference for the

                                                                                                         20
Consulting Services. The Specialist will prepare a detailed action plan to ensure that the Environmental
Management System is established, implemented, maintained and will monitor its performance. He/she
will also conduct environmental training and briefings to provide environmental awareness on ADB and
the government environmental safeguard policies, requirements and standard operating procedures in
conformity with the government’s regulations and international practice for project and MOTC staff;
ensure baseline monitoring and reporting of contractor’s compliance with contractual environmental
mitigation measures. He/she will monitor the implementation of the EIA and EMP and also other
environmental issues related to construction and commissioning of the Project.

Qualifications. The Environmental specialist shall hold a Master’s Degree in Environmental Sciences or
equivalent with field experience of 15 years in the area of eco systems and environmental protection,
conducting environmental audits and environmental monitoring studies related to infrastructure
development projects of which a minimum of 7 years in similar projects and geographical areas both in
the developed (2 years) and developing (5 years) countries. Familiarity with ADB and Government
environmental safeguard requirements and legislation required. Knowledge of locally spoken languages
and experience in Central Asia and Caucasus will add an advantage.

Social Development, Resettlement and Gender Specialist

The Social Development, Resettlement and Gender Specialist will be responsible to the Team
Leader/Project Manager for performing scope of work related to all Social Development, Resettlement
and Gender issues indicated in section B, of the Terms of Reference for the Consulting Services.

Qualifications. The Social Development, Resettlement and Gender Specialist shall hold a Master’s
Degree in social sciences or equivalent with experience of 15 years in social Science – household and
user surveys, review of Land Acquisition and Resettlement Plan (LARP) and social due diligence,
preparation and implementation monitoring of (LARP) as per ADB requirements, worker compensation
and benefits assessment, community participation programming, gender assessment, HIV and other
communicable deceases, and human trafficking awareness campaigning etc. of which a minimum of 7
years in similar projects and geographical areas both in the developed (2 years) and developing (5 years)
countries. Familiarity with ADB and Government social safeguard requirements and legislation
Knowledge of locally spoken languages and experience in Central Asia will add an advantage.

     2. National Staff

The National Specialists as listed in Section F. PMC Team Composition of the Terms of Reference for
Consulting Services above will be assisting relevant International Specialists and sharing scope of works
assigned to them by the Team Leader/Project Manager and the International Specialists. The National
Specialists will observe specific focus of their respective assignments as per the Indicative List of Tasks
described in Section F of the Terms of Reference for the Consulting Services.

Qualifications. The National Specialist should be senior level experts in their relevant field and have the
minimum number of years of experience as indicated in Section F. PMC Team Composition, National
Specialists of the Terms of Reference for Consulting Services. The National Specialists should hold a
minimum of bachelor’s degree in their relevant field of expertise, with the exception of the Site Inspectors
and Quantity Surveyor who should hold a minimum of a diploma in civil engineering. The National
specialists should be familiar and have work experience with ADB or other multilateral financing institution
assisted projects of similar size and complexity, for construction supervision consultancy contracts of
major highway projects using FIDIC Conditions of contract. The Highways Design and Road Safety/
Construction Safety Specialist should have previous experience in conducting road safety audits of
temporary traffic control, and accident and analysis and mitigation will be an advantage. The
Archaeologist should have extensive experience in planning, conducting and supervising archaeological
excavations, and have knowledge and experience of mitigation measures of culturally and nationally
sensitive archaeological findings in Armenia and internationally. The specialist should be member of a
recognized archaeological association.


H.      Implementation Schedule


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7.    For the purpose of preparing proposals, the PMC will adopt the following tentative Implementation
schedule:

Signing of Consultant's contract                                   September 2011
Award of civil works contract                                      October 2011
Substantial completion of civil works contract                     December 2014

8.      The balance of the contract period following the issue of the Taking-Over Certificate for whole of
the main civil works under Project 2 is 365 days for the Defects Notification Period. The PMC's services
are expected to start in October 2011 and conclude in December 2014, taking into account the contract
period and the loan closing date, following recommendations to issue the Performance Certificate and
any other final certification required under the contracts. The PMC's contract may be extended as agreed
with MOTC and ADB.


I.       Reporting Requirements

9.       The PMC will prepare the following reports in English and Armenian languages and submit them
in the number of copies indicated below to MOTC and ADB. The format and content of each report
should be agreed with MOTC and ADB. All reports submitted must have signatures of the author, checker
and approver, with seals of the PMC firm. For each report submitted an electronic copy will be provided.
Electronic copies will be in the format used in their preparation with all links, formulas, and fields active.
When software that is internationally “non-standard” has been used, the PMC will provide, at its own cost,
two fully licensed copies of this software. For all reports an executive summary will be included.

                                                                              MOTC     ADB
                   Inception Report                                            5        2
                   Quarterly Progress Reports                                  5        2
                   Monthly Progress (subsequent to Inception Report)           5        1
                   Project Performance Monitoring and Evaluation Reports       5        2
                   Road Safety Audit Reports                                   5        2
                   Project Completion Report                                   5        2

(a)             Inception Report

10.      The PMC shall, within one month of commencement of services, submit an inception report
setting out the parameters of the consulting services including the main civil works contracts, the program
of works, the PMC's site organization chart, quality and quantity assurance control manual, the staffing
schedule, firmed delivery schedule of reports, and an updated methodology for the services including the
training programs, preparation of the PPME system and the environmental and social monitoring plan.
The Report shall give the status at the start of the services of those items of the terms of reference which
were already in progress (resettlement, environmental benchmarks etc.) together with the progress of the
work to date and a schedule of certified payments, if any.

(b)              Quarterly Progress Reports

11. The PMC shall prepare quarterly reports presenting a summary status of Project 2 (schedule, budget,
actual and/or potential problems and delays), including illustration as necessary by means of photograph,
graphs and tables to provide an up-to-date picture of construction progress during the reporting
period.The reports shall be submitted within 30 days of the end of the report period and should include,
but not limited to the following:
        (i) Principal work accomplished during the period covered by the report;
       (ii) Comparison of actual progress with the original estimated schedule of construction and
            procurement and with the schedule agreed upon with the contractors and suppliers;
      (iii) Actual or contemplated major deviations and reasons thereof from original plans or schedules
            other than changes of a character which would require prior consultation with MOTC and/ or
            ADB;

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    (iv) Explanations on stoppages or delays, measures necessary to avoid any future delays; an
         indication of measures required to recover any lost time in the implementation of the Project; and
         contractual variations;
     (v) The development of cost estimates and expenditures and the availability of funds to meet the
         cost of the project;
    (vi) Conditions which would significantly affect construction schedules or the cost of the project;
   (vii) Progress made on training;
  (viii) Progress made and problems associated with environmental matters, any adverse environmental
         impacts that occur during construction, the corrective measures taken to remedy these impacts,
         and the steps taken to avoid their recurrence;
    (ix) Progress made and problems associated with resettlement; and
     (x) Highlights of all matters requiring action.

(c)            Monthly Progress Reports

11.      The PMC shall submit monthly progress reports for Project 2 civil works by the 15th of the month
following the reporting month, reflecting the progress of the work during the reporting month - the
Executive Summary of these reports consisting of (i) one or two pages outlining the position for the
complete Project together with (ii) a PPMS report update (quarterly), and (iii) a single page contract
status report. These reports should normally include, but not limited to:
        (i)     a work program for the road with a bar chart showing scheduled against actual
                 financial/physical progress by major work item, illustrated by bars and percentage of
                 accomplishment (total and by major work item); the work program and the bar chart
                 (showing the critical path) shall be suitably updated in each progress report;
        (ii)    financial data, updated as appropriate, giving time, cost and financial forecast, a schedule
                 of certified payments, update of quantities and cost estimates for construction and
                 supervision;
        (iii)   summary of implementation progress, the work performed, variations issued, payments
                 certified, the equipment and manpower (skilled/unskilled by foreign/local categories in
                 person-months) utilized by the contractor during the reporting month, together with an
                 outline of the work to be performed during the next reporting period; the Engineer's
                 personnel arrivals and departures;
        (Iv)    statement of causes of possible delays and remedial measures taken or recommended;

(d)    Project Performance Monitoring and Evaluation Report (PPMER)

12.     The PMC shall submit baseline PPMER, mid-term PPMER by project mid-term progress, and
final PPMER by project completion.

(e)     Road Safety Audit Reports

13.       The PMC shall submit(i) Pre-construction; (ii) During Construction; and (iii) Post-construction
Road Safety Audit (RSA) reports. In addition the PMC shall submit a relevant report for Accident Analysis
and Mitigation based on their findings on the study conducted by the PMC during construction. The PMC
will indicate the delivery dates of these reports in the Inception Report.

(e)    Project Completion Report (PCR)

13.      The PMC will draft a PCR prior to physical completion of construction works in a manner
satisfactory to MOTC and ADB, including the major project events, performance of the contractors,
operation of Project 2, actual and price inflated (to completion year) project cost (foreign and local costs
separately) by implementation year, and labor employed by skilled/unskilled and foreign/local categories
in man-years;
(I)         the major project events, the relative successes (problems) in the implementation of each of
            the sections, this section of the PCR shall also contain an assessment of the impact of road

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               improvement on the economy and social aspects for the whole project area;
(ii)           "as-built" drawings (to be submitted to MOTC). These "as-built" drawings will be furnished by
               the Contractor as per Clause 4.1 (d) of the construction contract;

(iii) detailed description of all the works by items of technical and non-technical matters, economic
              analysis, financial and disbursement data, analyses, difficulties and delays encountered or
              anticipated, and remedial actions taken or suggested, the overall progress of the Project as
              monitored against the design and monitoring framework and PPMS indicators, including
              recommendations to MOTC and ADB.


J.     Facilities and Equipment

       1.         Provided by the Employer

14.     MOTC will provide the PMC all readily available material and data relating to the consulting
services, including topographic maps, geotechnical, resettlement, environmental and design documents.

        2.        Provided by the Contractor

15.    The contractor will provide the following facilities to the PMC construction supervision team at the
project site during construction works:
       (I)        suitable office space including maintenance and supply of office consumables and
                  communication;
       (ii)       office equipment and monthly operating allowances, including telephones, computers and
                  printers, and photocopier;
       (iii)      accommodation as specified in the bidding documents for use by the PMC supervision
                  team including the site inspectors;
       (iv)       vehicles as specified in the bidding documents for use by the PMC supervision team
                  including the site inspectors. The cost of vehicle operation, maintenance, and drivers for
                  the PMC construction supervision team will be borne by the contractor; and
       (v)        support personnel to include office assistants and drivers.
       (vi)       qualified and certified material laboratory services

The PMC shall indicate the composition of the construction supervision team, and the composition of
other members of the PMC in their proposal for consulting services, and indicate the respective staff
inputs in the staffing and works schedule of the proposal.
All equipment provided by the Contractor to the PMC for the performance of the services will remain the
property of the government after the necessary repairing.

       3.         Provided by the PMC

16.    The PMC is required to detail what additional facilities they require in the performance of the
works, and specify their cost in their financial proposal. All equipment procured by the PMC for the
performance of the services will remain the property of the government after the necessary repairing. Any
equipment temporally imported for the proposed services during the duration of the project and then re-
exported will be exempted from import duties or taxes. This will also apply to the personal effects of the
PMC’s personnel.




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