SupervisorHandbook2012 2013 by HC120915183526

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									 Livingstone College




          2012-2013
  Federal Work-Study Student
Employment Supervisor’s Handbook




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                                                 Table of Contents
Federal Work-Study (FWS)
Work-Study Award Amounts and Earnings
Supervisor Responsibilities
Forms
Supervisor Handbook Receipt Form
Referral/Authorization Form
Signature Authorization Form ..........................................................................................3

Submission Time Sheets
Pay Schedule ........................................................................................................................4




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Federal Work-Study (FWS)
This guide has been developed for use for on-campus student employee supervisors. The guide
outlines policies, procedures, and responsibilities of the student and THE SUPERVISOR. If you
have any questions which are not answered or are unclear to you in this guide, please call the Office
of Financial Aid at Ext. 6252.

Students must apply for financial aid and receive a FWS award from the Office of Financial
Aid, in order to work under this program. All students who work for Livingstone College in
the Federal Work-Study program must be authorized to work by the Office of Financial Aid
PRIOR to starting work.

Work-Study Award Amounts and Earnings
Student employees who received FWS awards may not earn more than the dollar amount of their
award. The Office of Financial Aid and the department supervisor MUST monitor all FWS
student earnings to ensure that students do not earn more than their awarded amount.
Supervisors are notified of the student’s original awards via the Referral/Authorization
Form.

Supervisor Responsibilities
   1. Provide the appropriate training and work space for each student employee.
   2. Be certain the time sheets are accurate before signing and submitting them to the
      Office of Financial Aid in a timely manner. The supervisor’s signature certifies that
      the student has actually worked all hours reported. The time sheets must be received
      in the Office of Financial Aid by the dates listed at the top of the time sheet.
      Timesheets received with inaccuracies must be corrected before they can be
      processed for payment. LATE TIME SHEETS WILL BE PROCESSED FOR THE
      NEXT PAY PERIOD.
   3. Keep an accurate record of hours worked.
   4. Monitor work study student to ensure they work up to, but not exceed 20 hours per week
      when classes are in session, and no more than 40 hours per week when classes are not in
      session. STUDENTS CAN NOT WORK DURING SCHEDULED CLASS TIME.
   5. DO NOT ASK student workers to run personal errands for you.


Forms

Referral/Authorization Form. All students awarded Federal Work-Study as part of their financial
aid package will be required to have a Federal Work-Study Referral/Authorization Form on file.
Students who have been awarded Federal Work-Study will be assigned a position through the Office
of Financial Aid. The student must report to the Office of Financial Aid to receive the
Referral/Authorization Form. The form indicates the department the student is assigned, the
supervisor’s name, the year of the work assignment and the rate of pay along with the student’s
earnings limit. A student should not begin work until the completed Referral/Authorization Form
is on file in the Office of Financial Aid.

Signature Authorization Form. The Signature Authorization Form is used as a preventive
measure to ensure that the proper signature(s) is on the timesheet.



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Submission of Time Sheets. Completion of the timesheet is the responsibility of the
SUPERVISOR. The timesheet must be completed electronically, printed and signed by the
supervisor and the student. The timesheet should be submitted to the Office of Financial
Aid on the specified due dates.

All time sheets must have two (2) signatures: the student and immediate supervisor. DO
NOT sign your student's signature on the time sheet.

THERE CAN NOT BE ANY MARK THROUGHS, SCRATCH OUTS, OR WHITE OUT
ON YOUR TIMESHEETS! YOU MUST SUBMIT A TIMEHSEET WITH OUT ANY
ERRORS!

LATE TIMESHEETS WILL BE PROCESSED THE NEXT PAY PERIOD!

2012-2013 Student Pay Schedule

     Pay Period                  Timesheet Due Date                 Payday
2012 Fall Semester
         August                 August 31, 2012              September 14, 2012
       September              September 28, 2012              October 15, 2012
        October                October 31, 2012              November 15, 2012
       November               November 30, 2012              December 14, 2012
2013 Spring Semester
         January                  January 31, 2013            February 15, 2013
        February                 February 28, 2013             March 15, 2013
          March                    March 28, 2012               April 15, 2012




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