The Oakland Unified School District

							                         Operations Officer Responsibilities Matrix
                  Asset                                                                  Distribution
                                                                          Copy
Area Name       Tracking &              Bids          Contracts                             (Formerly       Food Services          Mail Services          Procurement
                                                                         Services          Warehouse)
                 Records
                                                                                                                                                        Administers the
                                                                                                                                                        purchasing of
                                                                                                           Plan, prioritize,       Receives, sorts
                                                                                                                                                        materials, supplies,
                                                                                                           establish schedules,    and delivers
                                                                                                                                                        equipment, and
                                                                                         Receiving,        order food, and         interoffice mail
                                                                                                                                                        services to assure
                                                                                         sorting, short    menus for food          and centrally
                                                                                                                                                        that the district is
              Maintenance of       Oversight,                          Meeting           term storage,     preparation, food       delivered U.S.
                                                                                                                                                        provided with the
              Inventory            development       Processing of     duplication       and rapid         serving, order paper    Postal Service
                                                                                                                                                        highest quality
Area          Records and          and processing    all non-          needs to          distribution of   goods, and ensure       mail and parcels
                                                                                                                                                        goods and services
Description   assets valued at     of all non-       construction      accomplish        materials,        cleanliness of food     to district school
                                                                                                                                                        in the most cost-
              greater than         construction      contracts         OUSD goals        supplies and      related facilities      sites and central
                                                                                                                                                        effective way
              $499.99              bids                                and objectives    equipment         while implementing      office
                                                                                                                                                        possible while
                                                                                         valued at over    federal, state and      administration,
                                                                                                                                                        achieving the
                                                                                         $500              district food service   faculty, staff and
                                                                                                                                                        appropriate balance
                                                                                                           related policies and    student
                                                                                                                                                        between quality,
                                                                                                           procedures              leadership groups
                                                                                                                                                        total cost, and
                                                                                                                                                        timeliness
Program
                                                                                                           1. Improve onsite
Improveme                                                                                1. Increased      lunchtime student
                                                                                                                                                        Reducing the number
nt Focus                                                               Expand services                                             Evaluate potential   of purchase orders
                                                     Streamline the                      direct to site    choices leading
              Updating district-   Implement                           to reduce the                                               effectiveness &      needed by 1/3rd
Area          wide assets list     "piggy-back"
                                                     contract
                                                                       number of jobs
                                                                                         deliveries        closed campuses at
                                                                                                                                   efficiencies of      through state of the
                                                     submittal                           2. Quarterly      High Schools
              (Maximus Project)    strategy                            handled through                                             relocation to 900    art ordering
                                                     process                             auctions of       2. Implement cost
                                                                       outside vendors                                             High Street          processes (i.e.
                                                                                         surplus goods     saving & revenue
                                                                                                                                                        OUSDEZ)
                                                                                                           generating strategies

Name of          Marilyn
Primary
                 Thomas
Support                               Loris             Ruth              Ricky            Richard              Jennifer                Ricky
Staff
                    &                                                                                                                                    Ruth DuBose
                                     Johnson           DuBose            Jenkins           Cooper               LeBarre                Jenkins
Person(s)        Barbara
(PSSP)            Allen
PSSP
Phone            879-8375            879-8378          879-8375          879-8534          879-8362             879-8348              879-8534              879-8375
              Marilyn.Thomas@       loris.johnson@    RuthDuBose@      Ricky.Jenkins@    Richard.Cooper     Jennifer.LeBarre@       Ricky.Jenkins@         RuthDuBose@
PSSP Email     ousd.k12.ca.us       ousd.k12.ca.us    ousd.k12.ca.us   ousd.k12.ca.us    @ousd.k12.ca.us      ousd.k12.ca.us        ousd.k12.ca.us         ousd.k12.ca.us