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DRAFT PSRC APPLICATION FOR PROJECT SPONSORS SEEKING JARC OR NEW by n26GQ3

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									                        PSRC Application for
  Federal Transit Administration Job Access Reverse Commute (JARC)
                      and New Freedom Funding
                                  And
                     PSRC Regional Ranking for
      WSDOT Public Transportation Consolidated Grant Program




       Project Title:




IMPORTANT: FTA funds require a large degree of dedication to detail and reporting, along with
very specific requirements. If you are unfamiliar with FTA regulations and WSDOT grants
management requirements or have not received federal funds in the past, please review the documents
associated with this call for projects to determine if your agency is eligible and willing to accept the
terms and conditions provided.
Applications must be limited to 15 pages in length, excluding application appendices and
attachments, and stapled in the top left hand corner. For any questions or requests for further
information please contact Mary Pat Lawlor at mlawlor@psrc.org . Applications are due by
close of business September 19, 2008; under no circumstances will late applications be accepted.
Please remit two (2) hard copies of the required documents to:

                                             Puget Sound Regional Council
                                                Attn: Mary Pat Lawlor
                                                1011 Western Ave, #500
                                                  Seattle, WA 98104


Section I: Agency Contact Information and Project Summary

Legal Name of Agency:
Mailing Address:
Main Office Address:


Federal ID Number:
Contact Person:                                                           Telephone Number:
E-Mail Address:                                                           Fax Number:
Legislative District(s)                                                   Congressional District(s):

Please identify your agency as one of the following:
           State or Local Government
           Operator of public transportation services (private or publicly owned)
           Private, non-profit organization (please supply appropriate documentation certifying non-profit status as
           an attachment to this application)

Project Title:


                 Please answer all questions that are relevant to your grant funding request.

1.     Are you requesting operating OR capital financial assistance, or both? _______________
       (You must complete separate applications if applying for both operating and capital financial assistance.)

2A.    Are you applying for Washington State Public Transportation Funds only?                              OR

2B.    Are you applying for Job Access Reverse Commute (JARC), New Freedom Funds, or WSDOT Public
       Transportation Public Transportation Consolidated Grant Program, or some combination of all three? Please
       provide detail. (For JARC and New Freedom eligibility please see pp. 9-10 in PSRC’s JARC Program Management Plan and pp. 9-
       12 in New Freedom Program Management Plan.)




3.               Please indicate how much you are requesting for this project: $___._____
4.     Please indicate how much your agency has secured for a match: $__._____
       -and-
       Please identify the source of said matching funds.

5.     Please indicate whether you intend on applying for Washington State Consolidated Grant Program matching
       funds. Yes:      No:


Section II: Project Information and Levels of Service
6.     Please provide a detailed description of your project, and the population it will serve.




7.     Please clearly describe how your project meets the objectives of the JARC or New Freedom grant programs.
       If you are not applying for JARC or New Freedom funding, please describe how your project meets the
       State’s program objectives for which you are applying.




8.     Please identify the PSRC goal(s) and strategic objectives that your project supports. These goals and
       objectives can be found on page 49 of the PSRC Coordinated Transit-Human Services Transportation Plan.
       http://www.psrc.org/boards/advisory/specialneeds/plan.htm




For Operating Assistance Grant Requests

9a.    Does this project preserve an existing service? If so, please describe this service, the population it serves, and
       the year in which it began.




10a.   Does this service currently use federal financial assistance for operating purposes? If so, which programs
       currently fund your service, and is your agency in danger of losing said funding?




11a.   Please describe how will you expand upon, or improve, the existing service with these funds.




       i.   Will you expand the existing service area and/or clientele base? If so, please describe how you have
            identified a need for the expanded service area. Are you anticipating a gap in service or an unmet need if
            funds are not secured?
12a.   Is this a new project?         If, yes:
       i. How have you established a need for this service or service area?




       ii.   How is this new service coordinated with existing services in the area?




       iii. How do you anticipate this service will be utilized?




       iv. Please describe new connections that would be made by funding this project.
Financial Information for Operating Assistance and Development Grants

13a.    Please complete the following information for this project only. If this is an existing project, identify the
        expenses related to this project over the last two years in the first two columns and total the two in the third
        column. If this is a new project, leave these columns blank. In the far right column, chronologically identify
        the operating budget for this project over the next 24 months.

       Expenses
                                               July 1, 2007     July 1, 2008      2007–2009      July 1, 2009 through
                                             through June 30, through June 30,   Biennial Year      June 30, 2011
                                             2008 (12 months) 2009 (12 months)      TOTAL            (24 months)
                                                 Actual          Budgeted                         Projected Expenses


           Direct Operating
                Labor & Benefits:
                 Fuel & Lubricants:
                            Insurance:
             Vehicle Maintenance:
                        Depreciation:
         (only on assets not paid for with
             state or federal grant funds)
                                 Other:




               Contracted Services:
                             Subtotal:

            Administrative
               Labor & Benefits:
                    Rent & Utilities:
               Consultant Services:
                                 Other:




                             Subtotal:

          Total Gross Operating
                       Expenses:
         Less Passenger Fares and
                      Donations:
            Total Net Operating
                       Expenses:
14a.     Please complete the following information for this project only. If this is an existing project, identify the
         revenues used to operate this project over the last two years in the first two columns and total the two in the
         third column. If this is a new project, leave these columns blank. In the far right column, indicate all sources
         of funding you will use for matching the grant request and the total funds requested for this project.

       Revenues
       * Do not include passenger fares or donations in local funds.
       ** For Projected Revenue, do not include any state or federal funds that are requested in this application.
       *** This amount must be equal to Total Net Operating Expenses in question 13a (previous page).
                                        July 1, 2007       July 1, 2008        2007–2009        July 1, 2009 through
                                     through June 30, through June 30, Biennial Year                June 30, 2011
                                     2008 (12 months) 2009 (12 months)           TOTAL               (24 months)
                                                                                                   Local Match &
                                           Actual            Budgeted
                                                                                                Projected Revenues
                 Local Funds (list):                                                           *




                  State Funds (list):                                                            **




               Federal Funds (list):                                                             **




                      In-Kind (list):



                        Other (list):




       Subtotal Operating
       Revenue:
       Requested
       Operating/Development                 N/A                 N/A                N/A
       Grant:

       *** Total Operating
       Revenue:
For Capital Assistance Grant Requests

9b.     Capital assistance projects:
                       Equipment replacement (see page Appendix 1 for vehicle descriptions):
                                Replace bus             Replace minibus                 Add wheelchair accessibility
                                Replace vans            Replace other equipment
                                                       Briefly describe: ____________________________________
                                                       __________________________________________________
                                                       __________________________________________________
                       Fleet expansion:
                                Reduce response time           Add vehicles to fleet        Increase vehicle capacity
                                Extend hours of service        Provide new services for new riders
                                                            (Briefly describe): ______________________________
                                                            ______________________________________________
                                                            ______________________________________________

10b. Please indicate your equipment request. Please see Appendix 1 for vehicle descriptions.

                                                        Hybrid
                                                                               Replace
                                                           or
                                               ADA                               (R)         Unit           Total
             Equipment Description                      clean Quantity
                                            Accessible*                        Expand        Cost           Cost
                                                         tech.
                                                                                 (E)
                                                          fuel




                                                                                           Sub Total
                                                                                           Sales Tax
                                                                                Total Estimated Cost
                                                          Less Local Matching Funds for this Project
                                                            Total Equipment Request for this Project
      Note: Passenger service vehicles transporting less than 15 persons, including the driver, and used for special
      needs passenger transportation services are exempt from sales tax per RCW 82.08.0287. Rideshare plates are
      required to exercise this exemption.

11b. *If no, how will you assure system accessibility?




12b. Complete the information below regarding the transportation vehicles that you are requesting to replace with
     these grant funds.
                                                                                            Current Status
                                                                Vehicle Identification                         Current
         Vehicle Type          Make/Model           Year                                     Active (A)*
                                                                   Number (VIN)                                Mileage
                                                                                             Spare (S)**




      * Active Status => A vehicle actually operated to provide service on an average weekday, average Saturday,
      and average Sunday.
      ** Spare Status => A vehicle placed in backup reserve for active status vehicles.


13b. Please describe the need for the new equipment. How did you identify the need?




14b. Is this a mobility management project? If so, please describe the planning, administrative, and oversight
     responsibilities this individual will have.




FOR ALL PROJECTS
15.     How will the community benefit from this project?




16.     What types of performance measures are in place for your project? How will you know if the project is a
        success?




17.     How does your project improve efficiency and/or the effectiveness of special needs transportation service
        delivery?
18.   Please identify which plans your project is listed in. (I.e., county coordinated transportation plan, Sound
      Transit Plan, or agency long-range service development plan.) Is this project ranked in any of these plans? If
      so, please provide project title and ranking(s).




19.   Please explain your agency’s commitment to this project beyond the availability of the requested funds.




20.   Proposed Project Work Plan and Implementation schedule: Please list all major project tasks and
      activities in the far left column. Identify the expected project expenditures under the appropriate columns.
      Indicate whether project tasks are for capital, operating, or development activities.

                                                         July 09 - Dec 09     Jan 10 - June 10     July 10 – June 11
                   Tasks/Activities
                                                           (6 months)           (6 months)           (12 months)




                                               Totals:

21.   Project Service Levels: Please provide the Service Level Information requested below for this specific
      project:

                                            July 1, 2007 through      July 1, 2008 through      July 1, 2009 through
      Project Specific Information
                                               June 30, 2008             June 30, 2009             June 30, 2011
                                                   (actual)                (budgeted)          (projected 24 months)
                Vehicle Revenue Hours*
               Vehicle Revenue Miles**
                      Passenger Trips***
          Volunteer Hours (transportation
                                   related)
* Total revenue hours for all vehicles used for the passenger transportation services described in this specific
  project.
** Include revenue miles from all vehicles used for passenger transportation services described in this specific
  project.
*** Passenger trips include each time a passenger boards a vehicle used for the passenger transportation services
    described in this specific project.


22.   How were your service level estimates developed?
Section III: Agency Experience and Levels of Service
23.   What experience does your agency have with passenger transportation services?




24.   How does this project relate to other services operated by your organization?




25.   How does this project relate to other services in the geographic vicinity of your project’s service area? Are
      similar services currently available? Have you coordinated this service any of these agencies?




26.   Has your agency ever applied for and received a federal grant? If so, when, and what funding program did
      you receive a grant from? Please describe the services that were performed with the grant funds?




27.   Who will be the project staff for this grant? What type of experience do these individuals have with grant
      management?
      a. Job Access Reverse Commute
      b. Other Federal Transit Administration funds
      c. Other Federal funds




28.   How does your agency propose to sustain operations or generate funding for capital improvements once grant
      funding expires?
29.    Please provide the Service Level Information requested below for all transportation services your agency provides
       (not just this project):

                                  July 1, 2007 through             July 1, 2008 through                July 1, 2009 through
Agency Wide Information
                                     June 30, 2008                    June 30, 2009                        June 30, 2010
                                         (actual)                       (budgeted)                       (projected 24 mo)
Vehicle Revenue Hours*
Vehicle Revenue Miles**
Passenger Trips***
Volunteer Hours
(transportation related)
*   Total revenue hours for all vehicles used for the passenger transportation services provided by your agency.
** Include revenue miles from all vehicles used for passenger transportation services provided by your agency.
*** Passenger trips include each time a passenger boards a vehicle used for the passenger transportation services provided by your
    agency.

30.    How have your levels of service changed over the last 5 years? Have you had more or less funding to support these
       service changes?




Section IV: Coordination Efforts
31.    Describe your efforts to leverage funds from other sources to support the implementation of this project.




32.    Is this project’s success dependent on any other project? Does this project support, or lay the groundwork, for
       future projects? If so, please describe how, and the package of projects that could potentially be implemented
       by funding this project.
 Section V: Supplemental Information
       Please provide any additional information that could be useful to the evaluators. Try to keep your comments
       brief. Also you may use this page to elaborate on information that you have provided in other sections of the
       application. Indicate the specific question number from this application when providing supplemental
       information. Supplemental Information is limited to 1 page per project in 12 point font. We
       recommend using Times New Roman or Arial font.


Section VI: Finishing Up
 Attachments Checklist:           (Applications without required attachments will not be accepted.)

         Non-profit status documentation (Required for all non-profit applicants)
         Vehicle Inventory Form (Required on all applications) (Summary format for large transit agencies)
         Copy of last agency Financial Report (Required on all applications)
         Letters committing matching funds (Required on all applications)
         Indirect Cost Plan (Required on all applications)
         In-Kind Match Valuation Proposal (Required if in-kind match will be used)
         Letters of Support (Optional)
         Labor and Union information* (Required for JARC projects only)
 * Include: Project sponsor’s labor union and contact information (phone and fax); other surface transportation
 providers within the service area of the project; and the applicant’s labor union.

 Application Authority

       I certify, to the best of my knowledge, that the information in this application is true and accurate and that this
       organization has the necessary fiscal, data collection, and managerial capability to implement and manage the
       projects associated with this application.

       Unsigned applications will not be accepted.

       Applicant Agency __________________________________________________

       Project Title_______________________________________________________

       Name and Title of Signatory __________________________________________



       _________________________________________                                          ____________________________
       Authorized Signature                                                                      Date

       NOTE: Your application must be signed by someone authorized to sign contracts on behalf of your
       organization, such as the Board Chairperson or Chief Executive Officer.


       X:\TRANS\Human Services and Special Needs\Competitive Selection\2008 PSRC JARC&NF Selection\03. Application Materials\Final
       PSRC JARC and New Freedom Application Form 2008.doc
APPENDIX 1
____________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________




Vehicle Descriptions

                                                                For vehicles, describe the type of vehicle (van, minibus, or bus [light, medium, or heavy duty]),
                                                                 and passenger capacity (minibuses) or vehicle size (bus or trolley). Please also describe the fuel
                                                                 type the vehicle requires. See “How to describe your vehicle” below for guidance on how to
                                                                 properly describe type and size of vehicle you are requesting.

                                                                If you intend to purchase used vehicles, note this on your application.

                                                                For non-vehicle equipment, such as computers or bus shelters, describe the type of equipment
                                                                 requested.

How to describe your vehicle

In the past, there has been a large amount of confusion regarding how vehicles should be described in the
grant applications. Specifically the terms van and minibus have been used interchangeably by grant
applicants. In addition, if requesting funding for a bus, it is important to identify whether it will be a light,
medium, or heavy-duty vehicle and the approximate total vehicle length. This will assist WSDOT in its
application for federal funds.

Example:
    35’ transit bus; or
    15 passenger minibus.

The information below outlines WSDOT’s current policies regarding the classification of grant funded
vehicles. For the purposes of your grant project, please use the chart below to determine the correct
description for the type of vehicle you are requesting.



                             Vans and Minivans
                                Useful Life = 4 years




                             Minibuses with 4 Wheels
                                Useful Life = 5 years




                             Minibuses, cutaway with dual
                             rear wheels
                                Wheelbase Length: up to 158”
                                Useful Life = 6 years
Minibuses, cutaway with dual
rear wheels
   Wheelbase Length: 159” to 181”
   Useful Life = 7 years




Bus or Trolley Configuration with
dual rear wheels
 Gross Vehicle Weight = up to
                       19,000 lbs
 Useful Life = 8 years


Bus or Trolley Configuration with
dual rear wheels
 Gross Vehicle Weight = 19,000 -
                         24,000 lbs
 Useful Life = 9 years


Bus or Trolley Configuration with
dual rear wheels
 Gross Vehicle Weight = 24,000 lbs+
 Useful Life = 12 years

								
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