EPA Headquarters Facilities by L68q1x

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									                         Agency for International Development
                     Occupant Emergency Plan - OEP Team Duties

                            Shelter- In- Place (SIP) Procedures

Shelter-In-Place (SIP) is a temporary response to any situation which may render the
immediate environment in the vicinity of the RRB impassable due to area contamination
or other obstruction.

Instructions for SIP are:

·      employees are to stay in place and await instructions via the USAID internal PA
       system.
·      turn off computers and personal fans.
·      secure classified materials.
·      move at least eight feet away from windows.
·      remain in work areas. This includes employees whose work areas are on B
       levels.

Emergency response will vary depending on the type of incident. In some cases, the
use of bay areas and windowless conference rooms may be safer locations. The
Agency Command Center Team consisting of the Designated Official (DO) and his/her
alternate and the Emergency Coordinator (EC) and his/her alternate will be the conduits
for communications.

During SIP, the Agency Command Center Team will receive information and take
direction from the RRB Fire Command Center (FCC). As the FCC receives information
on response actions, it will be passed to the DO. The DO or alternate will pass
information to the Emergency Coordinator (EC) or his/her designee. Although the GSA
building manager will broadcast information/instructions over the Fire Enunciation
System PA system, USAID employees should take instructions and respond to
announcements via the USAID internal PA system.

The roles/responsibilities of the Agency Command Center Teams are as follows:

Designated Official - will coordinate communications to all OEP team members.
He/she will also coordinate with GSA, the Department of Homeland Security (DHS) and
the Designated Officials of co-tenant agencies in the RRB to evaluate the potential
harm. He/she will also coordinate to make decisions and share information as he/she
receives information from emergency responders.

·      OEP Floor Monitors - Floor, area and stairwell monitors will collectively work
       together to:
·      move throughout assigned areas to notify employees of the SIP status and
       advise them to:
·      1) close (where applicable) and move away from the windows,
·      2) stay within the office space
·      3) do not try to evacuate the building by opening doors, using the stairwells, or
       elevators
·      4) turn off personal fans (where appropriate)
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·         assist with keeping employees calm, away from windows, stairwells and doors
·          until further instructions are communicated via the USAID internal PA system
·         ensure corridors are clear, and disseminate information and instructions from
          the DO and/or EC to employees.

Disability Monitors - will coordinate with physically challenged employees on the floor
and assist where necessary.

Emergency Response Teams - Hazmat, Fire Departments, D.C. Police Department
and Federal Protective Service along with Public Health Service (PHS), Federal
Emergency Management Administration, (FEMA), and Environmental Protection
Agency (EPA) will determine the next steps through the FCC.

                          Emergency Communications Procedures

In the event of a regional or national emergency requiring immediate
communications with USAID employees, the communication chain will typically
flow as follows:

.       To the Command Center
.       To the Administrator and EC
        (Simultaneously) via the DO
.       To AAs, or Deputy AAs via EC
.       To the Bureau Administrative Management Officers

M/AS will communicate with USAID employees through the following methods:

.       Telephone trees that follow the OEP chains (Designated Officials and alternates,
        OEP Coordinator, floor monitors)

.        Public Address (PA) System. USAID's PA system will allow the Administrator
         or Designated Officials to clarify building alarm situations and to notify floor
         monitors and other designated personnel to report to their assigned positions.

.        Voicemail Broadcast. A voice mail message can be broadcast to all USAID staff
         in RRB. M/IRM/TCO will provide authorized officials the capability to send these
         messages.

Communications of the OEP Team Members:

.        The DO, EC or the OEP Coordinator will communicate information to the floor
         monitors via two-way cell phone, PA system or telephone trees will be used
         when necessary.

    .    The DO or the EC will communicate information to employees on nature and
         status of emergency over USAID's PA system.

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