"How well do you know the Code"
Partnerships Forum - 21 September 2009 Notes and Evaluation Thank you to colleagues (22) who attended the Partnerships Forum gave presentations and provided feedback. There were presentations and discussions in the following areas 1. Partner Updates/New Developments Alison Topping proposed that ‘Partner Updates’ be a standing item on all future Partnerships Forum agendas as this was a good opportunity for all concerned to be kept up to date with LJMU’s partners. Partner staff who attended gave the following updates: St Helens College - (Millard Parkinson & Ian Greenall) SHC had, as part of the Learning & Skills Council’s capital programme for FE colleges, bid for £59 million to fund redevelopment of its campuses. Stage One of SHC’s redevelopment had been approved but not Stage 2. SHC had recently been granted approval for Stage 2. Stage one opened in 2009 and Stage 2 will open in 2 years’ time. Huddersfield University, one of SHC’s validating HEIs, had recently taken the strategic decision not to continue with its collaborative partnerships. As such SHC were now in the process of validating new replacement programmes with LJMU. These included: FD/BA Social Policy, Health & Housing BA (Hons) Fine Art Painting BA Digital Graphic Design FD Digital Graphic Design FD Early Years Senior Practitioner (Sector Endorsed) FD Working with Children & Young People BA (Hons) Youth & Community Work FDA Music Production & Sound Design SHC is one of the ‘Mixed Economy Group’ of colleges i.e. one of 29 colleges with large HE provision. This group is undertaking a number of research projects, one of which is looking at Scholarly Activity in HE International Study Centre at LJMU (Liz Thompson) In its first year of operation the ISC has enrolled 60 students, 85% of whom have progressed to programmes in Business, Technology and Engineering. The ISC runs English Language preparation classes; and 15 students will start the newly-validated pre-Masters programme at the end of September. Stockport College (Paul Proctor) Student numbers in Art, Design and Media for September 2009 had been very good. The newly-validated FDs in Commercial Photography and Design & Advertising had recruited to target. Stockport College has been shortlisted by the Times Higher Education Awards in the ‘Outstanding Employer Engagement Initiative’ category for the Thoughtful project, based in the Media and Arts Department. Paul Proctor, Curriculum Manager in the Media and Arts Department had set up a blog to enable staff to feed back on scholarly activity. This was proving very successful. Halton Borough Council (John Palmer) Halton Borough Council is part of the Learn Together Partnership which works with LJMU to deliver a multi-agency programme. The programme, which is very effective and innovative, is extremely popular and 50 candidates have already completed the programme. 2. Disclosure & Freedom of Information Presenter: Jeanette Wordsworth, Manager, Secretariat & Records Management, LJMU/Chair of HE/FE Information Compliance Group We all have responsibilities under the Freedom of Information Act 2000 and the Data Protection Act 1998. Requests for information come from a variety of sources including the press, who want to know things like how many students have been caught cheating, how many have been expelled and what penalties were imposed. The institution has to respond within 20 working days of receiving a request. This can be extended but justification must be given. The Team do occasionally get requests which sometimes have to be declared as vexatious due to the frequency and style of requests. In some instances the University lawyers are called in to sort things out. Sometimes commercial organisations attempt to obtain information on procurement in order to sell information on to a third party. As a sector these practices are vigorously fought. Discussed disclosing External Examiner reports and External Examiner names. Who deals with requests for information at partner institutions? At St Helens College this is dealt with centrally. Student coursework remains the property of the student but student examination scripts are not. However comments by the marker written on the exam script are the student’s 2 personal data and should be disclosed, by transcribing into another document. It may be necessary to provide some context for the comments so that they are meaningful. Some institutinos provide a tear off sheet with examination papers for markers to write their comments on. Any correspondence that takes place between staff concerning a student is that student’s personal data. QAA IQER Panels will ask colleges to provide student work. As such the student handbook should inform the student that the formal relationship between the University and the student means that the University has to share certain kinds of information. The types of information and who they are shared with should be explained. Discussed student references and the difficulties of providing these for students who had graduated a long time previously or who members of academic staff could not remember. The Academic Planning & Information Team at LJMU is currently working on a policy concerning the disclosure of student progression and awards to third parties and this may include academic references. Partner institutions will always be kept informed of FOI requests for information that come to LJMU and which relate to them. LJMU will always ensure that the partner is aware of the information that is being disclosed by LJMU. Partner institutions have a responsibility to do likewise, particularly if the information originated from LJMU. The use of student artwork for marketing purposes was discussed. Further discussions would take place to work on a policy. Under the Data Protection Act personal data is anything that identifies a living individual. The same practices should be applied to emails as to any other kinds of records i.e. they should be kept for as long as there is a purpose in keeping them. The University has a policy on the Retention and Destruction of Sensitive Personal Data. When asked to provide references or other information on past students staff should make an informed decision on whether to proceed by asking themselves how long it has been since they last saw that student and how relevant the information held about the student now is i.e. staff should use their professional judgement. A JISC Data Protection Code of Practice for the HE and FE Sectors is available at http://www.jisc.ac.uk/publications/documents/pub_dpacop_0101.aspx# Further advice and information is available from Jeanette Wordsworth: J.M.Wordsworth@ljmu.ac.uk and on the Secretariat website at: http://www.ljmu.ac.uk/secretariat/index.htm 3. HEFCE Good Practice Guide – Support Higher Education in FE Presenter: Millard Parkinson, Higher Education Manager, St Helens College Millard introduced the March 2009/05 HEFCE Good Practice Guide - Supporting Higher Education in Further Education Colleges – Policy, Practice and Prospects, available at http://www.hefce.ac.uk/pubs/hefce/2009/09_05/. The document contains numerous examples of good practice across the sector and is useful in preparing for IQER. 3 4. FE Continuing Professional Development Presenters: Carol Maynard, Professional Standards Co-ordinator & Rach Boulter, Continuing Professional Development Officer Section 9 of the HEFCE Good Practice Guide (see 3 above) deals with Staff Development Activity and was commended to colleagues as accessible and readable and full of examples of good practice and case studies. Carol and Rach were in attendance to explain what professional development activity was available to partner colleagues and to ask whether LJMU could do more. Partner institutions were always welcome to attend non-credit bearing staff development activity at LJMU. When there is a charge this is usually where programmes are accredited. Discussed the Higher Education Academy and the fact that if staff at partner colleges were working mainly in the HE area, they might want to consider becoming a fellow of the Higher Education Academy. Carol Maynard was happy to read applications and provide advice and guidance on applications. More information on the HEA Academy is available via Rach Boulter, who can be contacted on R.M.Boulter@ljmu.ac.uk. Rach Boulter has responsibility for co-ordinating CPD activity. This is publicised via the CPD directory, which is available via a Blackboard site and electronically via a range of list servers like CP-Network. CPD activity relates to teaching and learning support, new advances in learning technologies and how they can support learning & teaching. Partner staff are always welcome at LJMU learning & teaching events. Partner colleagues were asked to let Carol Maynard know if there was any staff development activity that would be useful for partner colleagues that wasn’t currently being offered. Partner colleagues sometimes have difficulty in understanding LJMU systems and processes. Where requested and possible, bespoke sessions on LJMU processes had been arranged at partner premises. Partner colleagues were urged to make sure that Alison Topping had their correct email addresses and those of colleagues for inclusion on the CP-Network listserver in order that information circulated reaches all staff concerned. Martyn Stewart in the Learning Development Unit runs a Pedagogic Research Forum and is always pleased with the number of people attending from collaborative partners. Partner colleagues were generally very satisfied with the LJMU CPD offerings and strongly recommended these to colleagues. 5. Marketing/Branding of Programmes at LJMU Presenter: Geoff Scott, Corporate Brand & Production Manager Alison Topping explained that the marketing of programmes and the generation of corporate publicity material are dealt with totally separately at LJMU. Marketing of programmes is a function devolved to individual faculties and not primarily managed by a central team. Geoff Scott’s team are responsible for co-ordinating and producing LJMU’s corporate material and ensuring that the LJMU brand is used correctly in all material that promotes LJMU externally. 4 LJMU has a strong brand identity in the North West and the LJMU brand is a trademarked and legal corporate identity. As such all corporate material using LJMU logos must be used correctly. Before partner publicity material is published a PDF of artwork can be sent to Geoff Scott prior to printing to check that the LJMU logo is being used correctly. The Link Tutor at LJMU is tasked with monitoring publicity materials and information given to prospective and enrolled students at partner organisations. There was a strong feeling that LJMU did not actively promote programmes at partner colleges and information about programmes at partner colleges was very difficult to find on the LJMU website. Alison Topping agreed to feed this back. 6. Collaborative Partners in Art & Design (CPAD) Presenter: Dr Richard Gant, Head of Quality, Liverpool School of Art & Design CPAD is the concept of a forum which realises the transferability of research between FE and HE; it encourages the sharing of research activities between LJMU & partners, to develop a regional partnership culture and to further course enhancement. It was suggested that a CPAD Forum could be held approximately every 12 weeks between September and July (outside of teaching and assessment periods). Partner institutions and LJMU would host the event on a rotating basis, to discuss individual or team research, via discussion and workshops and showcase work. The Forum would help to maintain the “bubbling lemonade” of activity in art and design across the region. Colleagues thought that CPAD would be helpful in addressing the isolation felt by lecturers in HE and FE who are likely to teach across a wide range of disciplines; it would also help staff to access research funding. Stockport and St Helens Colleges expressed an interest in being involved in the CPAD project. Colleagues were urged to contact Dr Richard Gant R.M.Gant@ljmu.ac.uk for further details and discussion. 7. LJMU Updates Collaborative Partnerships Team Updates – Alison Topping, Collaborative Partnerships Team, LJMU Manuals. The Collaborative Partnerships Team (CPT) has recently circulated hard copies of the 2008 Partnerships Management Manual and Operational Manual to all programme leaders, HE contacts and Link Tutors. Further copies are available by contacting the Collaborative Partnerships Team. The 2009 manuals are available on the CPT website at http://www.ljmu.ac.uk/partnership/99787.htm Assessment Board Training. A bespoke training session on LJMU assessment boards for partner colleagues will be held on 15 December 2010. Library & Student Support Services – Val Stevenson LJMU’s Learning & Information Services has recently undergone re-organisation and is now called Library & Student Support Services. The new directorate brings together all student support facilities and services in one place. This includes library, computing, student administration, welfare, careers and employability services. 5 Over summer 2009 there has been a major improvement programme underway at the Aldham Robarts Learning Resource Centre. This is on schedule to re-open on Monday 5 October. Temporary arrangements are in place for enrolment, access to books and access to computers. Full details are available on the Library and Student Support Services website at http://www.ljmu.ac.uk/lea/ Anonymous Marking of Coursework – Pat Eastwood, Learning Development Unit, LJMU A Pilot was undertaken during 2008-09 which involved modules in Health, Business and Engineering as well as modules at Liverpool Community College. Accrington & Rossendale College also supplied information for the pilot. The pilot included various forms of anonymous marking methods including the use of specialised stationery, LJMU person number, exam cover sheet, random numbers and on- line submission. The recommendations of the pilot, agreed by Academic Board, include: Anonymous marking be used for all summatively assessed coursework. Summatively assessed be defined as any piece of work representing 20% or more of the module mark. The use of specialist stationery be adopted i.e. Infosafe cover sheet rather than using a number based approach. The pilot to be extended and enlarged over 2009/10. This would include more work on on-line anonymous marking and all Psychology undergraduate modules and all programmes in the School of the Built Environment as well as a programme at Liverpool Community College. Full implementation will be from September 2010. LJMU to supply specialised stationery. To ensure full communication to partners, Pat Eastwood would be invited to the April 2010 Partnerships Forum. Feedback on Examinations – Pat Eastwood, Learning Development Unit, LJMU In June 2008, Academic Board agreed in principle to a strategy for feedback on examinations. Academic Board requested further information and guidance prior to implementation. Programme teams must have a strategy for providing feedback on examinations. Students sitting referral exams must be given feedback on their previous exam prior to sitting the referral exam. It should also be made clear in the programme handbook how students will receive feedback on examinations. Further details are available on the Learning & Teaching website at http://www.ljmu.ac.uk/lid/ltweb/index.htm Institutional Audit – Trisha Barker, Quality Support Manager, LJMU LJMU will be subject to Institutional Audit in October and November 2009. This is a hybrid audit encompassing both internal and collaborative provision. The Institutional Briefing Paper was submitted in July 2009. 6 As anticipated partner colleges were not selected for scrutiny by QAA due to the IQER activity already underway at FE colleges. QAA has selected one of LJMU’s Malaysian partners and a UK private provider. The Quality Support Team is managing the audit activity at LJMU and is supporting selected partners through the visits. Institutional Audit will be between 9th and 13th November 2009. Information will be shared with partner colleagues as it emerges. Partner colleagues were urged to submit PSAADs on time, as the deadline was two weeks prior to the Institutional Audit. Review of Quality Processes for Collaborative Partners – Trisha Barker, Quality Support Manager, LJMU For the past 3 years internal quality processes at LJMU have been reviewed. The next step is to review the quality processes we use with partners, i.e. annual monitoring, validation and review. During this process feedback will be sought from all partners and there will be representation from partner institutions on the working group. LJMU wishes to streamline the processes, make more use of exception reporting, and to adopt more of a risk-based approach to Validation and Review. The review will start after Institutional Audit. Overall ratings for the Partnership Forum (15 respondents) 1 = very useful- 60% 2 = useful - 33% 3 = neutral - 7% 4 = some use - 5 = no use - FURTHER COMMENTS Some presentations from today would have been useful to have the information printed to take away. Do not discuss in acronyms – explain first hand if people from partner colleges are not familiar. Useful information due to this being my first forum and a new programme leader this year. SUGGESTIONS FOR THE PARTNERSHIP FORUM ON 22 JANUARY 2009 (FULL DAY) More on all the points covered today. Support for disabled students – the differences between FE and HE. Overview of what/how a collaborative partnership works – what is expected from the partner, how LJMU would like to see the partnership develop, what other services LJMU can offer. Workshops with agendas. Student Pyramid Feedback – good method for gaining information which is used in Fine Art at LJMU. Form groups of disciplines and evaluate elements in each – pros/cons – then collate and discuss as a group. Work-based learning and employer engagement. 7 IQER outcomes. To what extent do you involve validators, what to include in document and how to write them. FdA/FdSc delivery models. It would be useful to build in time for Faculty reps to meet with team members from FD framework management team (FD Childhood Studies). Transition of FE students into HE. Sharing good practice in assessments, delivery and teaching and learning. Discussion around delivery of individual modules at colleges franchised from LJMU. Alison Topping – October 2010 8