46th ANNUAL MICROWAVE SYMPOSIUM
June 20-22, 2011 • Las Vegas, Nevada, USA
And Proceedings Instructions
Oral presentations are informal lectures by an individual for a large group. Presenters are
allocated specific time for each presentation listed in the program, you should allow 2-5
min for questions.. The Session Chair will introduce you, so it is important to introduce
yourself to the chair prior to your session. Please provide the Speaker Information Form
to your Session Chair by May 1, 2012; your Chair should be contacting you within one
weeks time but you can also locate your Chair’s name and email address on the IMPI
website under the IMPI 46 Symposium tab. To ensure smooth transition between
presentations, please contact your chair prior to the symposium to inform him/her about
how you will provide electronic files of the presentations.
Standard Audio/Visual tools are supplied for oral presentations, and include an LCD
projector, media cart, electrical outlet and screen.
IMPI encourages scientific discussion and constructive debate of all papers presented,
and a Question and Answer (Q&A) period will be held briefly at the end of your
Poster sessions are informal presentations by an individual for numerous small groups.
They are an effective forum for the exchange of information and a means to communicate
ideas, research, and programs. Presenters place materials such as photos, diagrams,
charts, data, and narrative text on a large poster. You have the opportunity to discuss your
project as conference attendees come through the area. The recommended size for your
poster is 3’ x 4’. Poster sessions will be held in the main ballroom or breakout ballroom.
You will be given materials to mount your poster to and posters will be set on tables
around the perimeter of the ballroom. Several poster sessions will be held throughout the
Symposium to enable full interaction with presenters. Presenters are expected to bring
handouts for participants who may request more information (at least 20 copies are
Upon arrival and check-in at registration, you will be assigned a spot for your poster.
Supplies will be available for your use at the registration table throughout the conference.
However, if you have special needs for your poster presentation, we suggest you bring
those with you to the Symposium.
Audio-Visual Needs: Audio-visual equipment is not provided for poster sessions. Orders
for the following audio-visual equipment and support services must be placed by May 30
by emailing firstname.lastname@example.org. Please see list above under “podium presentation” for
options and pricing. Payment must be made in advance, and no refunds are permitted.
Set up and Presentation:
Posters should be set up between 8:00 a.m. and 3:00 p.m. on Wednesday, June
Posters must remain up until 4:00 p.m. on Friday, June 22nd.
Poster sessions will be open during all breaks and exhibition hours. You may wish
to leave a message on your board detailing the times you plan to be available for
discussion. If you are not present during exhibitions, please leave a note on your
poster board as to where you can be reached in case someone wishes to discuss
your research further.
Posters must be removed between 4:00 PM and 6:00 PM on Friday, June 22nd. Posters
remaining after these times will be removed and disposed of. IMPI will not be
responsible for posters and materials left on poster boards after the stated hours. All
unclaimed posters will be disposed of at the conclusion of the symposium.
When preparing your poster, use the following rules of thumb:
The presentation must cover the same material as the abstract
Place the title of your paper and your paper number prominently at the top of the
poster board to allow viewers to identify your paper easily. Indicate the title and
Highlight the authors’ names, e-mail and address information in case the viewer is
interested in contacting them for more information.
Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to
be read at a distance of 2 meters. Paragraph and figure caption text should be AT
LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2
DO NOT mount the text of your paper as the poster! Instead, have copies of your
paper for viewers to take.
International Microwave Power Institute
46th Annual Microwave Symposium
SUBMISSION INSTRUCTIONS FOR THE PROCEEDINGS
DEADLINE FOR SUBMISSIONS EXTENDED: MAY 1, 2012*
*Papers may not be included in the published proceedings if received after this date!
ABOUT IMPI PROCEEDINGS
Each year, IMPI publishes the Proceedings of its Annual Symposium. The Proceedings
(ISSN: 1070-0129) contain the summary papers of the podium and poster presentations
presented at the Symposium.
I. PROCEEDINGS SUBMISSION
All authors wishing to submit a summary paper for publication in the Symposium
Proceedings must send to IMPI the following:
1) Copyright Form: Must have original signature (Form included in this instruction
packet). Email form to email@example.com or mail to IMPI, PO Box 1140, Mechanicsville,
VA 23111, USA.
2) One electronic copy of the paper, (see II. ASSEMBLY/PREPARATION) may be
sent via email to firstname.lastname@example.org or mailed on a CD to the address above. The file(s)
should include the following:
a) REQUIRED: A PDF copy of the final version of the paper, with correct
formatting. This will appear exactly as it is submitted to us, therefore it is
imperative that this is your final version, and you have followed all text and
layout specifications as listed below. All images should be embedded in this file.
If your submission does not follow the required text and layout specifications
listed below it will not be published in the proceedings. You will be notified of
acceptance of your submission within 5-10 business days, therefore we encourage
you to submit early, so that you have ample time to modify the file if necessary.
b) Image files must also be submitted separately. Please label each image
accordingly (e.g., Fig1.jpg, Table2.eps, etc.)
Your submission should be written in clear, concise English and should be condensed to
the utmost compatible with clarity. Grammar and technical review will not be provided
for this document. Should you need assistance with English review, please contact our
office, as these services are available for a small fee. Each paper submitted should be
between 4-10 pages in length, and in copy-ready format (including graphics and
equations). Please remember, this is a summary of your work.
Should you wish to publish your study in its entirety, you are invited to do so in IMPI’s
Journal of Microwave Power and Electromagnetic Energy. Attendees of the Symposium
are welcome to submit their full papers for consideration of publication in the Journal.
Visit www.jmpee.org for more details.
The following elements must be assembled for submission. A sample is included for
Text Specifications: Use 11-point Times, Times New Roman or Symbol (when
appropriate) fonts ONLY.
HEADINGS: Use capitals, bold and left-justified. Appropriate headings include
“Introduction,” “Conclusion,” etc.
Subheadings: Use title case, left-justified and in bold, italicized lettering.
Sub-subheadings: Italicize and underline, using left-alignment.
Tables – Tables should be numbered consecutively, and provide a brief title and a brief
heading for each column.
Clearly indicate the units of measure. Data should be rounded to the nearest
Explanatory material referring to the entire table is to be included as a footnote
following the last line of the table.
Ten-point fonts should be used, with 8-point super- and sub-scripts.
Variables should be italicized, e.g. Xa,
Matrices and vectors should be in boldface, e.g. E(x,y,z) or E(r).
Lettering should be no smaller than 10 points.
Lines should be no thinner than 0.5 point.
Avoid using complex textures and shading.
Color figures are permitted for publication in the Proceedings.
Legends should be written in 10-point font, bold. Include the figure number and a
Be sure to explain all symbols and abbreviations used in the illustrtion.
Side margins: not less than 2.5 cm.
Top and bottom margins: not less than 3 cm
Use 22 x 28 cm (8.5 x 11 in.) paper size for your file. A4 is not acceptable for
All units of measure must be converted to SI (Systemeʼ Internationale).
III. Abstract Composition (see sample, attached)
Paper Title: Bold, 24 point, capital letters, centered at top of page.
Author(s) Names: Bold, 12 point font, two line returns below title. The symbol * should
be used to indicate the presenting author(s).
Affiliations: Italicized, 10 point font, one line return below Author names. Group authors
by affiliation, making proper annotations (use of number or symbols is acceptable.
Abstract – Italicized, justified, 12 point font, two line returns below Institution
listing (title section).
Key Words – List the key words for the document that an interested party would use to
locate your paper if searching through a reference guide.
Introduction – The introduction should state the purpose of the investigation and its
relationship to other work in the field. Extensive reviews of the literature should be
avoided unless the manuscript is a review article.
Materials and Methods – The materials and methods should be described in sufficient
detail to enable others to repeat the experiments.
Results – The results should be presented concisely. As a rule, interpretation of the
results should be reserved for the Discussion.
Discussion – The purpose of the discussion is to interpret the results and to relate them to
existing knowledge in the field.
Acknowledgment(s) – Acknowledgments should include financial support, technical
assistance, advice from colleagues, gifts, etc.
References – References should clearly identify the original contributor to the work
III. FINAL SUBMISSION
All summaries must be received on or before May 1, 2012. Upon receipt of your copy-
ready paper, it will be reviewed for formatting accuracy. This paper will not be reviewed
for grammar or technical accuracy. If formatting requirements are not met, it will be
returned to the author for revision. This deadline is non-negotiable.
TITLE – BOLD, 24-POINT ALL CAPS
CENTERED AT THE TOP OF THE PAGE
Author’s Name and Author’s Name 1 2
1 Institution A, Location, Country, Email
2 Institution B, Location, Country, Email
An abstract of not more than 100 words should succinctly present the problem and
experimental approach and state major findings and conclusions. It should be self-
explanatory and suitable for reproduction by abstractive services without rewriting.
Keywords: Use words that describe the research, such as dielectrics, uneven heating, etc.
The introduction should state the purpose of the investigation and its relationship to other
work in the field. Extensive reviews of the literature should be avoided unless the
manuscript is a review article.
MATERIALS AND METHODS
The materials and methods should be described in sufficient detail to enable others to
repeat the experiments. Previously published procedures should be very briefly
summarized and referred to by citation. Whenever hazardous materials or dangerous
procedures are utilized, the necessary precautions should be stated.
Derivations: The framework of the assumptions must be described and justified. An
adequate number of intermediate steps must be provided in the derivation to fully support
the mathematical deductions obtained. Details published elsewhere in refereed archival
literature need not be repeated, but should be summarized and cited.
Numerical model studies: It is necessary to describe the foundational physical
relationships used in the model, the type of model and the type of numerical method used
(FDM, FEM, FDTD, etc.) in sufficient detail to allow duplication of the results.
Experimental studies: All methods of calibration must be described, along with some
indication of the overall accuracy and repeatability in the measurements.
The results should be presented concisely. Tables and figures should be used only if they
are essential for the comprehension of the data. The same data should not be presented in
more than one figure or in both a figure and a table. As a rule, interpretation of the results
should be reserved for the Discussion.
Table 1. Table of the Results from Trials
Sample Time (in Temp (ºC)
A 15 30º
B 20 35º
The discussion needs to clearly support the data and provide in-depth insight into the
phenomena observed, as well as more salient features of the data that are not obvious in
the tables or charts. Just a repetition/reiteration of what data are presented in tables/charts
does not constitute an adequate discussion. Comparison with published literature needs to
be performed in support of the discussion (or contrast with existing literature and why it
Provide credit for any financing, technical support, and other support lent to allow for the
completion of this study.
Last Name, First name, Other Author 1, Other Author 2 and Other author 3; year. “Title
of article”, Publication. Volume and Issue, page numbers.
Doe, John, Jane Doe, James Doe and Jenny Doe; 1984. “Control of Microwave Power”,
Journal of Microwave Power. Vol. 65(3), pp. 33-44.
Books and Book chapters:
Doe, John. 1984. “Control of Microwave Power”. Chapter 11 in Microwave Power
Theory 2nd Edition. (edited by James Doe and Jane Doe). Wiley and Sons, New York,
NY. ISBN 10-2002002