"Appendix A: Permission Letter Templates"
Template 2: Permission Permission Letter UCLA Library [Dept. History of Medicine Division] Phone Fax Email Date [Name, Address] Dear [Sir, Madam or Personal Name] The UCLA Library is one of the premier research libraries in North America and as part of its fundamental mission, preserves cultural and historical artifacts and collections, providing enduring access to them. In addition to the UCLA Library’s traditional functions which include the acquisition, cataloging, preservation and making accessible material of historical and cultural importance, the Library also fosters and facilitates education, scholarship and the creation of new knowledge through digital collections and materials. The UCLA Library owns a collection of approximately 600 international AIDS posters which have been selected by the Library to be digitized and displayed for research and educational purposes on its Web site. The Library hopes that you share this vision of preserving and providing public access to this collection and permitting researchers from across the world to access them. We therefore request your permission to digitize and to make your poster[s] freely accessible to researchers for educational and research purposes. Your poster will greatly enhance the research value of the collection as a whole. If you agree to permit the Library to provide offsite access to your materials through the Library’s Web site, please complete and sign the enclosed permission and return it to my attention in the enclosed postage paid envelop. We would greatly appreciate your reply before [insert date 2-3 weeks from date of letter]. Please feel free to contact us with any questions. Thank you for your time and kind attention to this matter. If you do not own copyright for this material, we would appreciate any suggestions you might have for identifying the individual or institutional copyright holder. We would be grateful for any contact information that you can provide. If you have any questions, comments or recommendations please email me at: Thank you, UCLA Library Permission Permission Form As the copyright owner of the material[s] described below, I hereby grant the Regents of the University of California on behalf of the UCLA Library permission to create digitized formats of the following for public distribution. [Insert citation or description of materials/collection] Signature___________________________________Date_____________________ Name: Address: Telephone Number: Please return signed form to: Name Address