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GLEN RIDGE HIGH SCHOOL Ridgewood Avenue Glen Ridge, New Jersey FACULTY HANDBOOK 2012-2013 1 GLEN RIDGE PUBLIC SCHOOLS MISSION STATEMENT In partnership with a close knit community, the Glen Ridge Public Schools will maximize the potential of each individual student through a motivational and highly challenging academic program. This will be accomplished in an atmosphere respectful of individual and cultural differences, so that students can advance their post-secondary education, contribute socially, and compete productively in an ever changing, increasingly technological global society. 2 ABSENCE FOR A RELIGIOUS HOLIDAY According to NJSA 18A: 36-16 and NJAC 6:20-1.3 (K), the law provides that: 1) Any pupil absent from school because of a religious holiday may not be deprived of any reward or of eligibility or opportunity to compete for any award because of such absence. 2) Pupils who miss a test or examination because of an absence on a religious holiday must be given the right to take an alternate test or exam. 3) To be entitled to the privileges set forth above, the pupil must present a written excuse signed by a parent or guardian. 4) Any absence because of religious holiday must be recorded in the school register and in any group or class attendance record as an excused absence and does not count in our attendance policy. 5) Such absences must NOT be recorded on any transcript or employment application form or on any similar form. ACADEMIC COUNCIL The Academic Council is comprised of the Program Leaders representing all subject areas, the S.A.C., the Principal and the Assistant Principal. The group meets monthly and serves as the main springboard for academically oriented ideas and issues. Teachers who wish to bring academic ideas before this committee should contact a member of the council. ACCIDENT REPORTS All school associated accidents involving students or staff should be reported on the appropriate form, in detail, immediately following the accident. All forms must be submitted directly to the school nurse. Forms can be obtained in the Nurse’s Office. ACTIVITY SPONSOR PROCEDURES The sponsor of an evening or after school activity assumes overall responsibility for the supervision of the particular event. The sponsor should not be personally involved in the activity so that they are able to provide appropriate supervision of the event. The activity sponsor will follow the following process: 3 All groups, classes, clubs, etc., planning an activity must first get the approval of the principal or assistant principal, through the advisor. Social activities of any sort are not permitted during regular school hours or on any evening other than Friday and Saturday, except by special permission of administration. A written application (Building Use Form) must be submitted for permission to use the building. These applications must be two weeks in advance and submitted to the Director of Student Activities. Once a date for the event is secured and placed on the building calendar, the sponsor is responsible for the following: 1. Ensure that all students involved in the activity are eligible to be present. Check to see that students have not lost their privilege to attend due to attendance, academic or disciplinary reasons. 2. Arrange for an appropriate number of chaperones for the event. Chaperones must be certified staff members. 3. Arrange for police coverage of the event. 4. Determine which administrator will be present for the activity. If an administrator will not be present, one will be assigned to be available if needed. 5. Arrive at least one hour prior to the start of the activity. 6. Report any infractions to the administration. If a student is sent home for any reason, the parent must be notified as to the situation. If police action of any kind is necessary, the administration must be notified immediately. 7. Submit work orders for the custodial staff for access to the building and for clean up following the activity. 8. Remain at the school/activity until all student participants have left the premises. ADMISSION OR READMISSION OF PUPILS WITH AIDS/ARC, HTLV-III, HIV OR LAV. The Glen Ridge Board of Education is sensitive to the concern of all of our parents regarding the AIDS. The Board is also aware that the State Department of Health code adopted in 1986 specifies that neither AIDS/ARC nor the disease’s related virus, commonly called HIV, HTLV-III or LAV, are to be considered communicable. The Board is further aware that, under a separate code (Chapter 61:1), schools cannot bar the attendance of pupils with HIV, HTLV-III or LAV, unless exceptional conditions are present. The following are regulations (NJAC 4:61-1.1) which govern the above policy. They may not be the total number of applicable laws. NJAC 6:29-4.4 Attendance at school by HIV, HTLV-III or LAV infected children. NJAC 8:57-1.4 Reporting of AIDS and AIDS related complex. 4 NJAC 8:61-1.1 Attendance to school of pupils or adults with HIV, HTLV-III or LAV. NJAC 18:40-8 Exclusion of pupils whose presence is detrimental to health and cleanliness. AFFIRMATIVE ACTION POLICIES AND GRIEVANCE PROCEDURES. For clarification and explanation of all grievance procedures and affirmative action policies, refer to BOE policy # 1550 and 2260, along with the corresponding district regulations. ASSEMBLIES Classroom teachers are required to escort their classes to the assembly area in an orderly fashion and insure that the class remains together by sitting with the class. Classroom teachers are further responsible both for taking attendance at the assembly and monitoring the behavior of their students. In addition, teachers who are scheduled to teach or scheduled for duty during the assembly time period are required to report to the assembly to provide supervisory assistance. AUDIO/VISUAL AIDS/LAPTOP CART To requisition equipment not already available in your classroom, teachers must submit a technology work order using the online system. Your request should be made as much in advance as possible, but no later than one day in advance of your need. The equipment will be delivered to your classroom before school and picked up at the end of the day for which it had been requested. BACK TO SCHOOL NIGHT This annual opportunity to share the High School’s academic program is th scheduled for Thursday, September 13 at 7:00 PM. Parents will receive a copy of their child’s schedule and follow and abbreviated daily schedule. Program objectives and materials are expected to be addressed by the faculty. Faculty attendance at this very important evening is required, and faculty must report to the Principal any illness or emergency which precludes attendance. 5 BELL SCHEDULES Warning Bell 7:55 Period 1 8:00 8:42 Announcements 8:42 8:51 Period 2 8:55 9:37 Period 3 9:41 10:23 Period 4 10:27 11:09 Period 5 11:13 11:55 MS Lunch 11:13 11:43 Period 5MS 11:47 12:29 st 1 Lunch 11:59 12:30 Period 6A 11:59 12:41 Period 6B/MS 12:33 1:15 2nd Lunch 12:45 1:15 Period 7 1:19 2:01 Period 8 2:05 2:47 Period 9 2:50 3:15 Middle School Warning Bell 7:55 Period 1 8:00 8:42 Announcements 8:42 8:51 Period 2 8:55 9:37 Period 3 9:41 10:23 Period 4 10:27 11:09 MS Lunch 11:13 11:43 Period 5MS 11:47 12:29 Period 6MS 12:33 1:15 Period 7 1:19 2:01 Period 8 2:05 2:47 Period 9 2:50 3:15 High School Warning Bell 7:55 Period 1 8:00 8:42 Announcements 8:42 8:51 Period 2 8:55 9:37 Period 3 9:41 10:23 Period 4 10:27 11:09 Period 5 11:13 11:55 1st Lunch 11:59 12:30 Period 6A 11:59 12:41 Period 6B 12:33 1:15 2nd Lunch 12:45 1:15 Period 7 1:19 2:01 Period 8 2:05 2:47 Period 9 2:50 3:15 6 EARLY DISMISSAL Warning Bell 7:55 Period 1 8:00 8:30 Announcements 8:30 8:33 Period 2 8:37 9:07 Period 3 9:11 9:41 Period 4 9:45 10:15 Period 5 10:19 10:49 Period 6 10:53 11:23 Period 7 11:27 11:57 Period 8 12:01 12:31 2 - HOUR DELAYED OPENING Warning Bell 9:55 Per. 1 10:00 10:27 announcements 10:27 10:32 Per. 2 10:36 11:03 Per. 3 11:07 11:34 Per. 4 11:38 12:05 Per. 5 12:09 12:41 M.S. lunch 12:09 12:39 M.S. per 5 12:45 1:16 1st lunch 12:45 1:15 Per. 6A 12:45 1:16 Per. 6B 12:20 1:50 2nd lunch 1:20 1:50 Per. 7 1:54 2:21 Per. 8 2:25 2:52 Period ONE TEACHER RESPONSIBILITIES Period one teachers should adhere to the following guidelines: Teachers must be in their classrooms by 7:50 am. Students coming in after the 8 o’clock bell are late and are to be sent to the attendance desk. Teachers must take the attendance personally, as required by law. Students are no longer required to stand for the Pledge of Allegiance. We ask those not participating to sit quietly while others who wish to participate salute the flag. Teachers should read and post bulletins and circulate notices as needed. 7 During the morning announcements, all students are to remain quiet. Teachers are required to broadcast the morning announcements. Students are to remain in their classroom during announcements. Teachers are to record daily student absences. BOOK FINES Procedure for Collecting and Reporting Book Fines Students are held responsible for returning books and materials (including athletic) or they must defray the cost of their replacement. Students should receive receipts for the money submitted and a duplicate receipt should accompany the money when it is delivered to the main office. Money should not be kept in a classroom or desk overnight. Receipt forms can be found in the Main Office. The following is a list of book fines: Book is no longer usable Replacement Cost Missing, lost or stolen Replacement Cost Broken binding $8.25 Book cover missing $8.25 Torn, marked or missing pages $2.00 Fines should be determined prior to exams with all book collections finalized at the exams. Once your exam is completed, fine notices should be shared with the students and sent to the office. Our goal is to have fines paid before the conclusion of exams and the date of report card issuance. BUDGET Through the department Program Leaders, Assistant Principal, or the Principal, all teachers should submit their annual budget request. Submitted in October of each year, the budget should support department academic/curricular goals consistent with the mission of an academic high school. Only items must be budgeted for if they are to be ordered in the spring. BUILDING SECURITY PROCEDURES The following procedures should be followed by all aides, teachers, custodians, and administrators: 8 Doors to the building will be unlocked at 7:00 AM in the order determined by the Principal and Head Custodian. At 8:30 AM all doors will be locked and are not to be left open for any reason. All visitors must report to the Security Desk, sign in, and receive a visitor’s pass which must be displayed. PLEASE NOTE THAT VISITORS ARE WELCOME ONLY IN VERY SPECIAL CIRCUMSTANCES WITH PRIOR APPROVAL. This will allow the administration to control the presence of non- GRHS personnel in the building. It is the responsibility of each staff member to ask to see a Visitor’s Pass. If the person cannot produce a pass, escort them to the Main Office. If you have students in your room and cannot leave, send two students to the Main Office with a message. Anyone seeking entrance to the High School after 8:30 AM must enter through the front doors. Staff is reminded to lock personal belongings in your room; and keep your classroom locked when it is empty -- even during the school day. All rooms are to be secured after instruction is completed. Any after school/evening programs should enter through the front or back patio doors. Gates will be secured at 4:00 PM, adhering to the monthly schedule for the building. The building will be re-opened 30 minutes before a scheduled activity. BULLETIN BOARDS Bulletin boards (in classrooms and hallways) should be kept current and attractively arranged. They should reflect instructional activity as well as general announcements and seasonal motifs. It is hoped that all classrooms will have vital, interesting and informative bulletin boards which reflect the curriculum and student accomplishments. Bulletin Boards should be updated regularly. A new display should go up coinciding with taking down an old display. Co-curricular bulletin boards will be assigned by Mr. Heitmann and are to be updated as appropriate. CHAPERONING All staff members should share the responsibility of chaperoning equitably. It is hoped that many teachers will share the task of supervising athletic events, dances and assemblies. Chaperoning is an opportunity to relate to students in a non-academic setting. Chaperones are assigned through the activity sponsor, on a voluntary basis. Teachers involved in chaperoning activities are responsible for the following: 9 1. Teacher/chaperones are to check with the sponsor on the day of the event for any special instructions. 2. Arrive for the activity at least 15 minutes before it is scheduled to start and remain until all students attending have left. 3. Station themselves in the area of the activity or as directed by the sponsor to assure proper supervision. 4. Supervise all areas of the building in use: halls, lavatories and main room. 5. Supervise student dress- students are to be dressed according to the dress code established in the Student and Parent Handbook. 6. Chaperones are to provide general coverage of the activity in progress by circulating throughout the area to make that no problems arise. Chaperones should not be involved in other activities or remain in one place throughout the event. 7. Students are to be admitted to any activity only once. If they choose to leave, they will not be permitted to re-enter or loiter in the halls or outside the building. CHILD ABUSE Title 9 of the New Jersey Statues states the following on child abuse. N.J.S. 9:6-8.10 “Any person having reasonable cause to believe that a child has been subjected to child abuse or acts of child abuse shall report same promptly to the Division of Youth and Family Services by telephone or otherwise. Such reports, where possible, shall contain the names and addresses of the child and his parent, guardian or other person having custody and control of the child, and, if know, the child’s age, the nature and possible extent of the child’s injuries, abuse, or maltreatment, and any other information that the person believes may be helpful with respect to the child abuse and the identity of the perpetrator.” N.J.S. 9:608.13 states: “Anyone acting pursuant to this act in making a report under this act shall have immunity from any liability, civil or criminal, that might otherwise be incurred or imposed. Any such person shall have the same immunity with respect to testimony given in any judicial proceeding resulting from such report.” The procedure for reporting an incident has been changed. The district will review the process from DYFS prior to the opening of school. CLUB/CLASS MEETING SCHEDULE (scheduled based on need) Please submit a request list for all clubs and classes that wish to meet on a designated day to Mr. Tim Liddy, Director of Student Activities. 10 CLASS ATTENDANCE Accuracy in recording your daily attendance and proper enforcement of our attendance policy are very important concerns. Teachers are required to record daily class attendance for all students during each class period. It is recommended that all teachers maintain a record book for student attendance along with the database record. Teachers may use this to record field trips, excused absences, cuts, etc. Attendance lists will be emailed daily. Each daily attendance list will also include an updated attendance from the previous day. This updated list will include students in the Nurses office, and any early dismissals. Please wait for the updated list, review the information and determine if a student’s absence is excused or unexcused. The teacher has the primary responsibility to record and report student absences. Keep careful count of total attendance in your class. When a student reaches the designated number of absences, please fill out an attendance letter to be mailed to the parents. Attendance letters are found in the Main Office and are to be submitted to the Assistant Principal. Full Year Course 7 days; 14 days; & 20 days Half Year Course 4 days; 8 days; & 10 days CLASS COVERAGE AND REIMBURSEMENT Teachers who are assigned to cover classes when a substitute is unavailable shall be paid the amount agreed upon in the Master Agreement. Only under emergency conditions may regular teachers be requested to cover classes or substitute in classes other than their own. Before a teacher is assigned, reasonable attempts shall be made to find a volunteer. The Assistant Principal will maintain a list of available volunteers. All interested teachers should contact the Principal in writing at the beginning of the year. Payroll invoices are available in the Main Office. PAYROLL INVOICES The procedure for the submission of payroll invoice forms that will be used to pay employees for work other than base contractual pay is the following: Teacher Coverage 11 Teacher coverage will follow much the same form as the substitute procedure. The payroll invoice will have to be fully completed the first time coverage is provided in a given month then for the rest of that month only the date and the activity provided needs to be completed. The form will then be kept on file at the building level for the month and submitted. The process will begin again with the start of the next month. Teachers will be assigned class coverage on a rotating basis. Coaching and Summer Work Stipends These forms will be completed in the Business Office and sent to the individual coaches to be signed and returned so that payment can be processed for the appropriate pay period. It is noted that a contract is signed by the employee upon accepting these stipend positions, however the Business Office is required to keep a record of all payments beyond the approved base contractual pay amount. A notice will accompany these forms indicating when they are to be returned to the Business Office so as to ensure prompt payment. Curriculum or Other Building Level Work The supervisor of the work in question will provide the Payroll invoices and supervise their completion and approval. They will then be submitted to the Business Office for payment as appropriate. Tuition Reimbursement According to Federal guidelines issued this year, the Business Office is required to report payments made for tuition reimbursement as part of the payroll records and thereby as income for the individual that was reimbursed. In order to receive tuition reimbursement, a course approval form must be submitted prior to enrolling into a course. The course name and number must be included on the form. A tuition reimbursement form, a purchase order, copy of the course approval form, grade report and tuition bill must be submitted for payment after the course has been completed. Each course (3 credits) must have a separate purchase order submitted. Tuition reimbursement is available until the contracted amount has been dispersed. CLASS CUTTING Students absent from your class and not listed on the absentee list should be considered a possible cut. It is the teacher’s responsibility to determine if the student did actually cut. Teachers must hold the student responsible by insisting on written evidence in the form of a pass or not to support the student’s explanation. **NOTE: When a teacher has determined a student cut, a Discipline Referral Form should be submitted to the Assistant Principal. (Forms can be found in the Main Office) Loss of Credit Due to Cutting: A student may be denied credit in a course after his/her cuts exceed the following limits: 12 Full Year Course 4 cuts Half Year Course 2 cuts COLLECTION AND DISBURSEMENT OF FUNDS (CLASS/CLUB) Arrangements for police and necessary purchases for club/class activities will be prepared by the Principal’s Secretary using a voucher. A copy of the invoice or receipt must be attached to the voucher. Voucher requests should be prepared well in advance of the activity to ensure sufficient processing time. All orders should be submitted to the Principal’s Secretary so expenditures can be recorded. Voucher Requests can be found in the Main Office. NO CONFIRMING PURCHASES ARE PERMITTED. This means that all purchases are to be made by means of a voucher processed prior to the receipt of the goods and/or services. There is to be no cash payments or verbal promises of payment in lieu of approved vouchers. All money collected from a fund raising activity must be deposited in the student activity account on the day it is collected. Deposit forms are available in the Main Office. They are to be completed as indicated and submitted to the Principal’s Secretary with all the money counted and wrapped properly. **NOTE: No money should be kept in rooms/desks/lockers at any time. COPIERS All staff has access to copiers for professional materials. Copiers are located in the main office, in the second floor Faculty Room (216) and the Middle School Administrative Office. Copiers are not to be used for or by any students. Report any copier problems to the main office as soon as possible. CURRICULUM REVISION Teachers and Program Leaders are encouraged to keep current in their subject area and make appropriate curricular recommendations and adjustments. The Superintendent will present an agenda for curriculum revision by discipline during the 2011-2012 school year. All teachers within a department are expected to participate in the curriculum revision for their department. Departmental Curriculum Revision Committees will meet on the 13 3rd Monday of each month during the school year. Meeting dates are listed on our district calendar. DAILY ANNOUNCEMENTS AND BULLETINS Daily announcements will be broadcast each morning. Teachers should submit announcements via e-mail to GRTV@glenridge.org or on the appropriate form by 8:00 a.m. Please write clearly and sign each announcement form. No announcements will be read without an advisors signature. (forms are in the Main Office). Any use of the P.A. system will be restricted to special and emergency use. Any bulletin or flyer placed in the building must have the approval of the Principal or Assistant Principal. Approved flyers are to be removed after the date of the event has passed. DISCIPLINE Student management is a vital responsibility of every educator and every staff member must contribute to fostering our students’ self-discipline. For that reason the teacher should continue to assume an active role in modifying student behavior. Before referring certain incidents (first three tardies; cutting; minor class disruption; etc.) the teacher should provide warning: contact parents, and if necessary detain the student. If a student is late to class, without a pass, please admit the student to your class and assign a teacher detention. If the problem persists or if the student does not report to your detention, refer the student to the Assistant Principal using the Discipline Referral Form. DO NOT SEND THE STUDENT TO THE MAIN OFFICE FOR A PASS. If it is necessary to remove a student from your classroom, you must contact the office and inform one of the assistant principals that the student is on the way. If you refer a student to the office for disciplinary reasons, note on the referral form what actions you have taken prior to the referral. A complete description of disciplinary procedures and consequences is provided in the Student/Parent Handbook. Only administration will assign in-school suspensions, after school detentions, lunch detentions and Saturday detentions. DUTIES Lavatory - While not an assigned duty, those teachers who help monitor lavatories near their classroom help keep abuses to a minimum. 14 Cafeteria - Supervisors are to ensure that students maintain the cafeteria in such a manner as to create a clean and pleasant atmosphere. The following procedures are to be followed by the teachers assigned to cafeteria duty. 1. Arrive on time to set tone for supervision. 2. Supervise the area - know who is supposed to be there. 3. No Horseplay allowed. 4. Students should be detained in cafeteria until all tables are clean. 5. Please circulate continuously throughout assigned area. Staff members on duty are not to sit in one area. 6. Students are to remain in the cafeteria during lunch. Students requesting use of the lavatories may do so one at a time. 7. Please watch one of the three exits to ensure students remain in the cafeteria. 8. Do not leave the cafeteria until all students have left. Study Hall - Study Halls will be held in the cafeteria, library or classroom. In an academic high school, study halls are for studying and must remain silent. The supervising teacher must establish this early. 1. Take accurate attendance daily and follow up cutting. 2. Watch students so that tables, chairs, desks, walls, etc., are not dismantled or defaced. 3. Do not let unauthorized students in your study hall without passes. 4. Issue appropriate passes to study hall students for lavatories, library, guidance, etc. 5. Students are permitted to use computers for only academic activities. Students are not permitted to play games, access the internet or e-mail. Hall Duty - Hallways will be supervised throughout the entire Block Assignment. 1. Teachers are to check all students for passes. Students without passes are to be returned to their classes. 2. Teachers are to periodically monitor the gender appropriate lavatories during the period. 3. Teachers on duty are to check the exterior locker room doors. Locker room doors are to be closed and locked throughout the entire block. Locker Room – 1. Arrive at start of assigned period. Supervise locker room area while students are changing. Teacher is to remain in the locker room until the last student has left. 2. Return to locker room ten minutes prior to end of assigned period and remain until all students have left the locker room. Lunch Detention - Teachers assigned to lunch duty will be assigned to lunch detention by the Assistant Principals. 1. Students are to remain silent and seated. 2. Students are not permitted to re-enter the cafeteria during that period. 15 In-School-Suspension - In-School Suspensions will be held in the ISS Room as needed. When there are no students scheduled for In-School-Suspension the supervising teacher will have hall duty on the second/third floor except for the teachers assigned during Period 6. Those teachers will report to the cafeteria for lunch duty. The following are a list of rules for In-School-Suspension: 1. Period 1 supervisor needs to report to the Assistant Principal any student arriving late 2. Students will sit in isolated desks facing away from each other. 3. Students are to be given assignments from classroom teachers for each block. All assignments will be labeled by period, and should only be given for the period that you are supervising. Assignments will be sent down at the start of period 1. 4. Students are only to leave to use the restroom. 5. There will be no talking, sleeping, or eating (except for lunch). 6. Lunch will be during Period 6A (11:59 – 12:41) *Student is responsible for bringing their own lunch. Assignment to duties is at the discretion of the building administration. The responsibilities of duty assignments may be altered/adjusted as needed. FACILITY USAGE Staff wishing to use any area of the building for a school related activity is to submit a request in writing to the Director of Student Activities and the High School Assistant Principal. Staff members will be notified when approval is final. FIELD TRIPS: ORGANIZATION The following procedure will be used in planning a field trip: All trip requests, including those of athletic “pep buses” must be submitted on the standard district Field Trip Request Form. These forms are available in the Main Office. Submit Field Trip Request Forms to the Principal. All requests for field trips must be submitted to the Principal at least 20 days prior to the day of the trip. Due to conflicts with reviews and exams, field trips should not take place one week prior to students having exams (Mid-terms, AP’s, and Finals). After securing permission for the trip, the teacher in charge will be responsible for all arrangements: transportation, chaperones, distribution and collection of permission forms, collection of fees, food, etc. Field Trip Permission Forms must be presented by the student to each of their teachers for signature at least two weeks prior to the trip. It is the responsibility of the student to comply with this procedure and the teacher in charge of the trip 16 should not accept permission forms that are incomplete or late. The teacher’s signature is for the purpose of informing the teacher of the student’s absence. Students must have written parental permission. The teacher in charge must ensure that the Field Trip Permission Form is properly filled out. Parents should know the destination, method of transportation, cost, and times of departure and return. The teacher in charge will submit a roster of students going on the trip to the assistant principal’s office, attendance office, nurse’s office and all staff members for review. Any staff member with concerns about a student’s participation on a trip should notify the teacher in charge of that trip. Any student who has exceeded the allowed number of absences from school will not be permitted to participate without permission from the principal. A faculty member must be in charge of each bus. The ratio should be one faculty member for every ten (10) students, as per BOE policy # 1160. The teacher in charge must notify the cafeteria staff of the number of students on the trip. Also the teacher in charge is to notify the Head Custodian if the return time for the trip is after regular school hours. Attendance must be taken prior to departing for the trip. An updated list of students on the trip and absences will be submitted to the main office and the attendance office before leaving. Students are to be dressed appropriately for the field trip, remembering that they are representing the school. The teacher in charge should determine what dress is appropriate for the activity and advise the students in advance. All school rules and policies are in effect during the trip. If a trip is to go beyond lunch period, students should provide for their own lunch. The teacher in charge is to notify the cafeteria staff of the number of students who will not be present at the school for lunch. The superintendent and the BOE must approve all overnight field trips that involve school personnel and students even if funding is not requested. This approval should be sought prior to the announcement and/or planning of the trip. Deposit all money for the trip with the Principal’s secretary, no later than 5 days prior to the trip. This will allow time for the appropriate checks to be drawn and presented on the day of the trip. Deposit forms and check request forms are available in the main office. All field trips are to be related to the curriculum. Staff members who are organizing a trip that involves an entire grade level must include all students in that grade level. FIRE DRILLS/EMERGENCY DRILLS Emergency drills will be held at least twice a month (NJSA 18A:41-1). Before such drills it is important that teachers familiarize themselves with all emergency exits and procedures. Emergency exit instructions with floor plans should be posted in each classroom. Student supervision and control should be maintained at all times. 17 The following procedures should be followed during a fire drill. Close all windows and turn out the lights before leaving the room. Close the classroom door. Students are to walk in an orderly fashion and in single file out of the building and remain together as a class so the teacher can take attendance. There will be no talking during a fire drill and the teachers must remain with their class during the entire fire drill. Classes will remain outside until they are signaled to return and then return to their classrooms in the same orderly fashion in which they left. Teachers must take their roll books with them. ** Remember: You must take attendance. All staff must vacate the building during a fire alarm. FORMS 1. Application for Professional Leave – to be filled out for permission to attend a workshop or conference. All workshops and conferences need Board Approval prior to the event. Please plan accordingly. You must fill this form out and follow through with the application process even when the Administration sends you on the conference. It the staff member’s responsibility to know when the application is due, the deadline and if they accept purchase orders for payment. After your application is approved, see the Principal’s secretary with your information to generate a purchase order. 2. Personal Leave – this form is used when you are requesting a Personal Day. These forms should be submitted five days before the date whenever possible. As per contract, personal day requests for days immediately preceding or following vacation days will not be approved. 3. Absentee Form – Upon returning to school following an absence return you will complete the absentee form and submit it to the main office. Usually you will find this form in your mailbox upon returning. The appropriate box is to be marked and the form signed by the staff member. 4. Attendance Letters – These forms are used to inform a parent of excessive absences and the effect on their children’s grades. Forms are to be submitted to the Assistant Principal. 5. Supply Requisition slips – To request additional supplies (ie: pencils, pens, paper, etc.) submit this form to the Principal’s secretary. All supplies will be put in your mailbox. 6. Trip Request form – To organize a field trip this form is to be submitted for Administrative approval. The following forms need to be completed for the field trip process: 18 - Parental Permission Form (distributed to students) - Field Trip Attendance Roster Form: a copy must be submitted to the attendance clerk and placed in all staff mailboxes prior to the trip. - Overnight Field Trip Forms (as applicable) 7. Fund Raiser Forms – All fund raisers must be approved by the Administration. 8. Purchase Order Request Form - These are the forms you fill out when a purchase order needs to be generated. All purchase order requisitions require the Principal’s approval. 9. Petty Cash – Administrative approval must be given prior to purchasing items yourself. Small amounts of money are reimbursed by petty cash. These forms, with attached receipts, are submitted to the Principal’s secretary. GRADE BOOKS Teachers are required to maintain a grade book, which includes daily attendance and grades using the school database (Skyward). At the conclusion of each school year all teacher grade records will be archived. All grade books are to contain a key, which details the teacher’s grading system. Marking Period Grades - By State law, the grading policy of each course must be included in course proficiencies communicated to students in writing during the first week of school. Failure to make up class work will result in an incomplete. Failure to make up work within two (2) weeks without justification will result in the incomplete being changed to an “F” scored as a zero in the grade book. A student receiving an “F” for the first or second marking period for a full year course will receive a score no lower than a fifty-five (55). Teachers are requested to communicate grading concerns to parents early and often. Advance notice of a student’s grade status will allow parents to aid in the process of grade improvement. GRADING High School: Each marking period (4) is weighted at 20% of the final grade, the mid-term is 10% and the final is 10%. Middle School: Each Marking Period (4) is weighted at 25% of the final grade. The mid-term is averaged into the second marking period and the final exam is averaged into the fourth marking period. Each exam will be weighted as one (1) test grade for 7th grade students and two (2) test grades for 8th grade students. 19 Individual teacher grading policies should be explained in detail at the beginning of each school year. All staff will be required to enter their grades and comments into the school’s database. Grades will be entered for each marking period and mid-term and final exams. Comments must be entered for each marking period. Detailed instructions and a specific time frame for entering grade information will be provided by the administration. All report card dates are listed on the school calendar. Grading Scale C+ = 77 – 79 A+ = 98 – 100 C = 73 – 76 A = 93 – 97 C- = 70 – 72 A- = 90 – 92 D+ = 67 – 69 B+ = 87 – 89 D = 63 – 66 B = 83 – 86 D- = 60 – 62 B- = 80 – 82 F = 0 – 59 GUIDANCE STAFF AND SERVICES The guidance staff is responsible for the following area: Scheduling Program/scheduling changes Withdrawing from class Calculation of the Honor Roll & High Honor Roll College application process Counseling Collection and distribution of grades, interims & transcripts. HARASSMENT-INTIMIDATION-BULLYING New Jersey Statutory Definition (adopted January 2011; effective September 2011) “Harassment, intimidation or bullying” means any gesture, any written, verbal or physical act, or any electronic communication*, whether it be a single incident or a series of incidents, that is reasonably perceived as being motivated either by any actual or perceived characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, or a mental, physical or sensory disability, or by any other distinguishing characteristic, that takes place on school property, at any school-sponsored function, on a school bus, or off school grounds as provided for in section 16 of 20 P.L.2010,c.122 (C18A:37-15.3), that substantially disrupts or interferes with the orderly operation of the school or the rights of others and that: a. a reasonable person should know, under the circumstances, will have the effect of physically or emotionally harming a student or damaging the student’s property, or placing a student in a reasonable fear of physical or emotional harm to his person or damage to his property; b. has the effect of insulting or demeaning any student or group of students; or c. creates a hostile environment for the student by interfering with a student’s education or by severely or pervasively causing physical or emotional harm to the student. All acts of harassment, intimidation, or bullying (HIB) shall be reported verbally to the school principal on the same day when the school employees or contracted service provider witnessed or received reliable information regarding any such incident. HOMEWORK Homework is an integral part of the program of studies in all courses. The frequency of assignments is determined to a great degree by the nature of the material and concepts being developed in each particular unit of study within any given course. The frequency and length of assignments will also vary based upon the level of the course offering. Homework assignments are given on a daily basis. Homework is assigned to accomplish one or more of the following functions: 1. Reinforcement and review of material covered in class; 2. Completion of projects or assignments begun in class; 3. Study and preparation for evaluative items such as tests or quizzes; 4. Practice necessary skills or problem solving techniques; 5. Application of principles and concepts developed in class; 6. Enrichment activities that supplement material covered in class; and 7. Introduce new material to be covered in class. Homework is not to be assigned during observance of religious holidays. A list of approved holidays is available in the Principal’s office. It is recommended that homework is not assigned during school holidays and vacations. This does not refer to long term assignments. 7th & 8th Grade Homework 21 Homework assignments for 7th and 8th grade students are to be of an appropriate length, level of difficulty and frequency for those students in those grade levels. Homework for Seventh grade students is to be assigned with consideration of the Middle School transition process. These students need time to acclimate to their new educational environment before increasing their academic demands. I. D. Badges As of September, 2005, all employees of the Glen Ridge Public Schools will be required to wear district issued identification badges. These badges will allow for the immediate identification of all adults who are present in the district school buildings. This is a proactive, building security measure that is being employed to increase the level of district wide security. All employees will be required to display their badge on their person while on school property during the school/work day. Each building will have the responsibility for providing similar identification for all visitors (ie, parents, substitutes, vendors) to the school building. If you badge is damaged or destroyed, please make arrangements for a replacement. INTERVENTION & REFERRAL SERVICES Teachers will inevitably come across students that are behind academically or are having behavioral difficulties. When such a concern is raised, teachers are to attempt various instructional strategies and record their effectiveness. If the strategies do not work, the next step is to submit an I&RS (Intervention and Referral Services) Request Form to the Middle School Supervior (the teacher must notify the parent before submitting this paperwork). Forms may be obtained in the Main Office and must be completed in detail. In addition, if at any time you have questions regarding a student’s performance/progress, please feel free to set up an appointment to discuss the matter with building administration/guidance KEYS Students are not to be entrusted with keys at any time. Teachers will lock their rooms when not in use and at the end of each day. Teachers are fully responsible for keys and are asked to take the greatest care to insure their security. No door should ever be locked when a teacher is in the classroom. NOTE: ALL KEYS ARE TO BE TURNED IN TO THE ASSISTANT PRINCIPAL AT THE END OF THE SCHOOL YEAR. NO TEACHER OR COACH IS TO BE IN POSSESSION OF ANY KEYS AFTER “CHECK OUT”, WITHOUT WRITTEN PERMISSION OF THE PRINCIPAL OR ASSISTANT PRINCIPAL. 22 LESSON PLANS Lesson plans are central to the academic mission of Glen Ridge High School and are required by state law. They will serve as instructional guides and are to be used by a substitute. They are both vital tools for an evaluator; and an instrument for accountability for material taught. Lesson plans should be formulated with care and sound educational reasoning. The program leader, Assistant Principal or Principal can assist teachers on “how to construct” lesson plans. All lesson plans will be checked weekly. They are to be submitted electronically to the Principal, Director of Student Activities, or Assistant Principal by 8:00 a.m. Monday. Photocopies of your plan book are not acceptable. Supervisory feedback on plans is expected and is academically beneficial to teachers. On occasion, spontaneous changes in plans will emerge from a student’s inquiry and will prove to be an invaluable and worthwhile experience. However, plans must be revised to be congruent to what took place. Plan books should be available upon request by the Administration. They should exhibit a logical, sequential pattern of learning experiences. Additionally, the plan book must demonstrate the association between the objectives stated and pursued in the plans and the district’s proficiencies for a given course. Common components expected in all department lessons are: 1. Lesson objective 2. Instructional method/activities (Learning Pyramid) 3. Core Curriculum Content Standards 4. Evaluation/Assessment 5. Homework assignment 6. Accommodations made for Special Education Students MEDIA CENTER Glen Ridge is fortunate in having a large, modern media facility. To insure that the media center operates as smoothly as possible allowing the greatest number of students to use its material, the following procedures have been adopted. The Media Center will be daily open from 7:45-4:00 PM. The schedule of after school and evening hours will be posted on the counter and doors. Students wishing to use the Media Center during study hall a pass from a teacher to enter. The Media Specialist will keep these passes 23 and formulate a list of students who have spent time in the Media Center. Students wishing to use the Media Center during lunch must get a pass from the Media Specialist prior to their lunch period. Students will not be allowed to leave the Media Center prior to the end of the period. Teachers may reserve tables in the Media Center for their classes with the staff at least a day in advance. Reserve Section: Faculty members who have researched a topic for classroom instruction and found a listed number of resources in the Media Center may select and reserve these materials for their students to use in the Media Center only. It is important that selection and request for reserve material be made with adequate time for the staff to prepare the materials and their listing in the Reserve Books located on the circulation desk. MEETINGS - FACULTY / DEPARTMENTAL General Academic New Curriculum I&RS Faculty Council Teachers Review Sept. 10 Sept. 5 Sept. 6 Sept. 24 Sept. 27 Oct. 1 Oct. 3 Oct. 11 Oct. 22 Oct 25 Nov. 5 Nov. 14 Dec. 6 Nov. 19 Nov 29 Dec. 3 Dec. 5 Feb. 7 Dec. 17 Jan. 7 Jan. 9 June 6 Jan. 14 Jan 10 Feb. 4 Feb. 6 Feb. 25 Feb 7 March 4 March 6 March 18 March 28 April 1 April 3 April 15 April 25 May 6 May 8 May 20 May 30 June 3 June 5 June 13 GENERAL FACULTY: Attendance at all general faculty meetings is required for all staff including coaches and advisors. Permission to be absent must be requested from the Principal ACADEMIC COUNCIL: Meetings will be scheduled at 3:00 BUILDING ADVISORY COMMITTEE: Meetings will be scheduled as requested. CST: 24 Meetings will be the last Monday of the month at 10:00. DEPARTMENT: Meetings will be arranged by the Program Leaders according to the dates listed. GUIDANCE: Meetings will be the first Monday of the month at 10:00 NEW TEACHERS: New teachers will have building meetings and district meetings. District meetings will follow the schedule discussed during orientation. See above for building meetings. MID-TERM & FINAL EXAMINATIONS It is the policy of Glen Ridge High School to administer end of semester/year formal examinations in all classes. These are designed to measure mastery of subject matter, while acquainting our students to the demands of an academic high school, and helping them prepare for college. With prior approval of the Principal, class project; portfolios; and other alternative evaluation may be used in place of mid-term or final examination. This approval should be sought early in the semester and a full explanation of the alternative should be submitted in writing. A copy of all exams and/or alternative assessments is be submitted to the Principal prior to the exam administration. Specific instructions regarding the preparation and proctoring of exams will be distributed to all staff. All mid-term and final exam dates are posted on the district calendar. OBSERVATION/EVALUATIONS The Glen Ridge Board Of Education believes that effective district staff evaluation coupled with a positive program of staff supervision results in continuous improved instruction and learning opportunities for all students of the school district, and enables teaching staff members to expand their potential. The Board of Education will endeavor to create and maintain a positive climate for staff members. Each staff member’s individual needs, abilities, and aspirations shall be considered by the administration in the development of evaluation instruments, which will identify staff strengths, needs and improvement objectives. 25 The BOE believes the primary purpose of teacher evaluation is to enhance professional performance so that pupil learning will be maximized. In keeping with this purpose, evaluation shall be carried out in such a way as to: Improve the quality of instruction: Promote teaching staff member’s excellence and individual strengths. Provide a continuing process for teaching staff member growth by the individual strengths and weaknesses. Determine goals and objectives for the Professional Improvement Plan. Provide a basis for personnel decisions. The professional growth of the teaching staff member, which results from participation in the evaluation process, is as significant as the process itself. Evaluation shall be a continuous, constructive and cooperative experience between the teaching staff member and his/her supervisor/evaluator. All tenured staff members will minimally be observed once during the academic year. All non-tenured staff will minimally be observed three times during the year. All staff is required to have an Annual Evaluation prior to the end of school. As part of the Annual Evaluation, all staff members are required to submit a Professional Development Plan (PDP) for the upcoming year. The Superintendent shall be responsible for developing the evaluation program. The program shall assure complete articulation and communication between staff and supervisor/evaluator. All procedures for the evaluation of teaching staff members shall be in complete compliance with law and regulations of the state of New Jersey. PARENT CONTACT Teachers are encouraged to contact parents to share student information. Often such contact will provide a new insight into a student’s needs. In all cases, the parent should be made aware of their child’s behavior. Parent Conference: If a parent conference is desired, arrangements may be made through the student’s Guidance Counselor. Telephone Contact: Be specific as possible in what you wish to convey to parents. Be prepared to answer questions and listen to parents. Letter Contact: Teachers may wish to communicate in writing to a parent. This will guarantee a record of the communication. All letters sent to parents must be approved by the administration. All teachers have been provided with both voice mail and e-mail accounts. These are very effective tools for maintaining communication both outside of and within the school. Teachers are to check their accounts daily. 26 All teachers are to maintain an updated class web page in order to keep the students and the parents informed of assignments and expectations. PARKING FOR STAFF Staff members have been assigned numbered parking spaces in the school parking lot. Please park in the space you have been assigned. If your spot is taken, do not take another staff members’ spot; obtain the license number and report this information to the Assistant Principal. **Note: With limited parking available, full time staff members have been assigned a parking space in the school lot. All others will park on the street. Parking permits will be issued to those teachers not assigned a space in the school lot. PASSES There are two types of passes used at Glen Ridge High School - A Permanent Hall Pass and a Written Student’s Pass. The Permanent Hall Pass (laminated yellow pass with teacher’s name) is issued when a student simply wishes to go to the lavatory, to his/her locker, etc. However, if the student is to be out of class for a lengthy period (Guidance, Nurse, Assistant Principal), the teacher must issue the student a written Student’s Pass. Pads of these passes are available through the Main Office. Sign out forms are available in the main office. TEACHERS ARE TO MONITOR WHO LEAVES THEIR CLASSROOM. POSTERS Posters add color to the building and are appropriate for certain activities, which include elections, class and school activities, etc. Please encourage your students to use their best effort in creating posters. In most cases the approval of the class or activity sponsor will be satisfactory for the placement of the posters. No poster involving advertisements or out of school activities may be placed without written permission from the Superintendent. Posters should be correctly spelled, neatly done, artistically drawn and reflective of the mission of an academic high school. Sponsors are asked to please check the above criteria. It is the responsibility of the club or organization to remove posters the day after the event is over. Posters may not be placed on windows, 27 doorway windows, or hallways. They may be placed on bulletin boards in the cafeteria, gym entryway, and lobby outside of the cafeteria and in the stairwells. PRESS RELEASES We wish to have the public aware of the good things that are taking place in our school. That which you feel is unique or worthy of public information should be submitted in writing to the Principal office. It is a reasonable expectation that each department should have at least one public release per semester. PROFESSIONAL DEVELOPMENT The BOE has provided for ongoing professional development in a variety of ways. The underlying mission as an academic high school is maintained in accordance with the 5 -Year Curriculum Plan, which monitors the assessment, implementation and evaluation of the several curricula. The staff, faculty, administration and BOE respond to an annual Professional Development Survey, which provides direction for the yearly development opportunities. Specifics of the district’s support for professional development are found in the Master Agreement. The appropriate forms for Professional Leave; Applications for Course Approval; and Request for Graduate Course Approval may be found in the Main Office. All staff will establish and maintain a “Professional Development Log” to record their activities for the school year. This log is available in the district folders in the e-mail system. A copy of this is to be submitted during the annual review conference. Procedure: Staff members wishing to participate in professional development opportunities must submit the required forms to the Principal. Workshops/Conferences Request for Professional Leave Application to workshop Purchase Order for the workshop fee Purchase order for travel expenses Two Map Quests print outs for mileage 1) From your house to the high school 2) From your house to the workshop College Course Application for Course Approval (prior to registering for the course) For Reimbursement Copy of Course Approval 28 Grades Application for Course Approval Purchase Order Request form All workshops and course work must be approved by the BOE. Teachers who register for workshops/conferences or college classes without BOE approval will not receive reimbursement for registration, travel, or tuition expenses. Please plan accordingly in order for your request to be approved at a BOE meeting. STAFF ATTENDANCE AND SIGN-IN SHEET The regular and prompt attendance of teaching staff members is an essential element in the efficient operation of the school district and the effective conduct of the educational program. No teaching staff member will be discouraged from the prudent, necessary use of sick leave and any other leave provided for in the contract negotiated with the member’s majority representative or provided in the polices of the BOE. In order for the administration to keep track of teacher attendance, teachers are required to sign in every morning before school starts. The sign-in sheet can be found on the bulletin board next to the mailboxes in the Main Office. When leaving the building, please sign out. PROGRAM LEADERS The following faculty has been selected to serve as Program Leaders and will meet as an Academic Council with the Principal and Assistant Principal throughout the year: English Ms. Pollak Guidance Mrs. Kobylinski Mathematics Mrs. Curcio Middle School 7 & 8 Mrs. Kennedy Physical Education Mrs. DiCondina Science Mr. Dancho Social Studies Mr. Dimeck Related Arts Ms. Malone World Languages Mrs. Price Special Education Mrs. Logothetis The responsibilities of the Program Leaders include: Promote curriculum leadership. Coordinate grade level subject meetings. 29 Coordinate test analysis activities. Coordinate program activities. Coordinate press releases within the department. Assist in the development of the budget. Facilitate professional development activities. Assist with special committees and projects. Represent the district/school at appropriate professional activities. Serve on District Curriculum Advisory Committees. SPECIAL EDUCATION STUDENTS (Responsibilities) All staff should be aware of their responsibilities regarding the education of classified students. These responsibilities are directed by NJ Administrative Code: 1. All teachers of a classified student are required to read, be knowledgeable of and implement the modifications in the IEP of the students in their classes. The IEPs are available for teachers to read and sign. 2. IEPs are available in the Guidance Office, as well as, in the offices of the student’s case manager. 3. Regular education teachers are required to attend IEP planning meetings for the students in their classes. 4. All teachers are required to regularly communicate with members of the Child Study Team regarding the performance and progress of the classified students in their classes. 5. Any questions/concerns about the students and their IEPs should be referred to the student’s case manager. STUDENT HANDBOOK All staff will receive a copy of the Student Handbook. The student handbook is also available online. Teachers are to be familiar with the information in the Student Handbook. A separate handbook as been developed for the 7 th and 8th grade students. Students are to be encouraged to use the handbooks as a study and organizational aid. Please review it prior to the opening of school. STUDENT INFORMATION All staff will have access to the student database. Included will be a listing of a student’s phone number, address, parents’ names and e-mail addresses. 30 STUDENT STANDARDS Teachers are an invaluable asset in establishing school standards of conduct. Setting good examples, establishing high standards, being proud of Glen Ridge High School, and demonstrating pride in the work you do will have a positive impact on the student body. Students will attempt to live up to high standards you have set for them. SUBSTITUTE PROCEDURES Procedure: In the event of an illness or emergency, there are two ways of requesting a substitute for an absence from work: E-mail at SubList@glenridge.org or Voice Mail: 973-429-8300 ext. 4444. Please adhere to the following instructions: E-Mail: (SubList@glenridge.org - this is the preferred means of notification.) At the beginning of the school year, an e-mail will be sent to each staff member with the request for a sub form in the body of the e-mail to be used as a template. Keep this e-mail in your Inbox and “reply” to it every time substitute coverage is needed. You will receive a verification e-mail that your message was received. If you do not receive verification back by the end of the day, you must call the number below. Voice Mail: (973-429-8300 ext 4444) (When calling, wait for the tone signal to begin your message. Speak clearly and distinctly. Hang up as soon as your message is completed.) Leave your name and school Indicate whether it is a sick day/personal day/professional day, etc. Give the subject(s) and grade(s) you teach Specify the date(s) you expect to be absent Leave your parking space number (if any) Personal or professional days must be submitted as soon as you know. **In no case should an absence be reported later than 6:30 am on the day of the absence. If you do not submit your request by 6:30 am, you must contact your building administrator. 31 Please Note: You must arrange to have your assignments at school. Do not, under any circumstances, give the assignments in the e-mail request or on the phone. If you are e-mailing your assignments, be sure to copy all of the administrators. If you must make arrangements for assignments for your substitute, please call the school office after 8:00 a.m. If a teacher becomes ill during the evening or night he/she is to follow the district substitute process. Teachers who are on sick leave are to follow the district substitute process each day they are sick prior to 2:00 PM so that substitutes can be retained for the following day. If a teacher knows he/she will be absent for personal or professional reasons he/she should complete and submit the appropriate form at least 24 hours (where possible) prior to the date. It is extremely important that these procedures be followed. The teacher should also follow the substitute process requesting a substitute teacher. Upon returning the teacher is to complete the necessary absence form and review the work completed by the students with the substitute. All work completed during an absence should be assigned a value. Teachers are required to complete an evaluation report for the substitutes who cover their classes. Appropriate lesson plans must be on file in the high school office at all times. It is the teacher’s responsibility to make sure you substitute folder is up to date at all times. In addition to the information in the folder, the teacher will supply the following items: 1. Updated class rosters. 2. Individual teacher’s schedule (updated regularly). 3. Individual teacher’s duty schedule (updated each marking period). 4. Three (3) days of class activities. SUICIDE POLICY The BOE recognizes that depression and self-destruction are problems of increasing severity among children and adolescents. The BOE directs all school personnel to be alert to the pupil who exhibits signs of potential self-destruction or who threatens or attempts suicide. Any such signs or the report of such signs from another pupil or staff member should be taken with the utmost seriousness and reported immediately to the building Principal, who shall notify the pupil’s parents and other professional staff members in accordance with administrative regulations. A potential suicide shall be referred to the Student Assistance Counselor for appropriate evaluation and recommendation for child study evaluation or independent medical or psychiatric services. In the event that a parent or 32 guardian objects to the recommended evaluation or indicates an unwillingness to cooperate in the best interest of the pupil, the Director of Special Serves may contact the New Jersey Division of Youth and Family Services to request that the agency’s intervention of the pupil’s behalf. The Superintendent shall prepare and disseminate regulation for the guidance of staff members in recognizing the pupil who contemplates suicide, in responding to threatened or attempted suicide, and in preventing contagion when a pupil commits suicide. SUPPLIES General teaching supplies are to be requisitioned through the Main Office. TEACHER RESPONSIBILITIES (GENERAL) Daily lesson plans are to be maintained and readily available according to the format established in this handbook. Teachers are to establish and maintain a file of emergency plans and information to be used in the event of an unexpected absence. Faculty members are actively involved in the teaching process from the time they reach the building until they leave. This requires an awareness of all student activity in the parking lot, the halls, and the lavatories and after school, as well as between classes. Help maintain an orderly learning environment by maintaining your teaching station (keeping them neat and clean). Regardless of the teaching assignment, all faculty members instruct students on communication skills. All staff should encourage and assign tasks/activities, which require oral and written expression. A record of grades, work accomplished; work missing must be a part of your grade book. Classes will be dismissed only by the teacher. Windows and physical equipment should not be adjusted by students without instructions from the teacher. Pupils and staff are not permitted to drink beverages, eat food or gum in classrooms or hallways. Classes should begin on time in order to take advantage of “prime time” learning. Never leave your class unattended. Should an emergency arise, notify the Main Office immediately. (Send a student you trust.) Between classes, faculty members are to be in the hall outside their classroom so as to ensure effective supervision of the students. 33 If a teacher is late to school, the office must be notified so that class coverage can be arranged. Teachers are to remain in the building until 3:15 p.m. TELEPHONES (CLASSROOM/CELL PHONES) All classrooms have telephones for teacher use. The phones can be used to contact the main office. To reach the main office the teacher is to dial “0” or extension 2242. To make a call outside the building you must press the “FACE” button followed by your 4-digit pass code and the “FACE” button. . Emergency cell phones are available in the Media Center, Faculty Room, Art Room and the Faculty Cafeteria. These phones are for emergency purposes and will only dial 911. As explained in BOE Policy #3322, staff members are only to use their cellular telephones during their prep periods or when unassigned and not in the presence of students. Staff members are not to make or receive personal calls during the performance of their assigned duties. TELEPHONE DIRECTORY (DISTRICT) District: John Mucciolo, Superintendent 429-8302 Peter Caprio, Business Administrator 429-8304 Mary Lynn De Pierro, Director of Student Services 429-8305 Winnie Kievet, Technology Coordinator 429-2834 John Dubuque, Supervisor of Buildings/Grounds 429-2834 High School 429-8303 Guidance 429-8309 Athletics 429-7461 Ridgewood Avenue Upper Elementary School 429-8306 Linden Avenue School 429-8301 Forest Avenue School 429-8308 TESTING/ASSESSMENTS The purpose of testing is to evaluate pupil knowledge growth and teacher evaluation. Testing is a key component to the learning process. Tests/assessments are to be scored and returned to pupils as soon as possible, even if students were absent on the test date. All 34 tests/assessments are to be reviewed with the students upon their return in order for them to have meaning. Grades will be clearly indicated on the test paper/assessments when returned. All grades are to be recorded in the teacher’s gradebook using letters “A” through “F”. Please record number grades as well as letter grades for your objective tests. Students are to be given sufficient notice (48 hours) for all tests. Utmost care must be taken when preparing all tests in order that there be unequivocal wording of the questions, and, especially essay questions, that there be a specific topic or problem defined. Tests are never to be used a punishment or to address behavioral issues. It is expected that there be a review before each major test. Students should be acquainted with the format of the test and questions. In keeping with the academic mission of Glen Ridge High School, all tests should help develop the critical thinking abilities of our students. Make-up Policy: Work missed from an absence (NOT A CUT) may be made up. Responsibility for make-up work rests with the student. A student is allowed one (1) day for each day absent, but not to exceed five (5) school days unless authorized by an administrator. 7th and 8th Grade Test Scheduling: - All teachers involved with the 7th and 8th grade students are to post all major assessments on the calendar boards provided in the teachers’ work room adjacent to the Media Center. - Teachers are to record the type of assessment, grade level and subject area on the calendar board. - Students are not to be scheduled for more than 2 major tests on any one day. This may be in conjunction with another type of assessment (quiz, lab report, and project). - The maximum number of assessments for any student on one day is three. TEXTBOOKS & TEXTBOOK ADOPTION Textbooks are distributed through the Program Leader. Teachers should write the book number of each pupil in their roll book. A record of book numbers for each class should be given to the program leader (where available) and the Main Office. ALL TEXTBOOKS MUST BE COVERED. 35 Students are liable (18:14-51) for textbook lost or damaged. If a student is unable to find a lost textbook within four days, the student is required to pay for the lost book and a new book will be issued. If after one week the book has not been paid for, the problem should be referred to the Assistant Principal. Textbook Adoption: It is the legal responsibility of the BOE to approve all textbooks used as part of the educational program in the district. For purposes of this policy, “textbooks” means books, workbooks or manuals (whether bound or in loose-leaf form) intended as a principle source of study material for a given class or group of students, a copy of which is available for the individual use of each pupil in such a class or group. The Superintendent shall be responsible for the selection and recommendation of textbooks for BOE consideration. The Superintendent shall develop a plan for the selection of textbooks according to the following guidelines: Professional staff members at all appropriate levels shall participate in the selection process. Textbooks shall be replaced or updated with new editions as often as is necessary to meet the needs of students and curriculum. The staff shall continually research new sources of textbooks and explore the innovative uses of all possible books. Textbooks currently in use shall be evaluated within five years of the date of copyright and every two year thereafter for their continuing usefulness and relevance. In considering the approval of any proposed textbook, the BOE will weigh its relationship to the curriculum: manner of selection; cost; appearance and durability. A list of approved textbooks shall be maintained by the Superintendent and made available for use of the professional staff and for the information of members of the BOE. Textbook evaluation and recommendation forms can be obtained on line in the public folders. USE OF PRE-RECORDED VIDEO/DVD MATERIAL Use of pre-recorded video (cassettes or DVDs) must be for instructional purposes and may not to be in violation of copyright laws which prohibit their use. Using “bootleg” materials is not permitted. Please refer to BOE Policy # 2531 for detailed explanation. All materials shown for instructional purposes must be appropriate in nature and be rated “G”, “PG” or “PG-13”. “R” rated materials are not to be shown in school. 36 VISITORS/GUESTS All visitors must report to, and sign in at, the security desk outside the Main Office upon arrival. Any faculty member (or student) bringing a guest must secure permission from the Principal or Assistant Principal and register in person upon arrival. A visitor’s badge will be issued and must be worn throughout the day. VOICEMAIL Teachers are to maintain and update their Voicemail on a regular basis. Teachers should inform parents via the voicemail that assignments are located on the teacher’s webpage. The procedure for updating your message is listed below. In school: - Log into voice mail system. - Enter 311 - Follow prompts to rerecord your message. - To activate new message, hit the (#) sign. From home: - Dial 974-429-8300. - Upon answering, enter 1. - Log into voice mail system with your extension and password. - Enter 311. - Follow prompts to rerecord your message. - To activate new message, hit the (#) sign. WEBPAGES All teachers are required to create and maintain a webpage. The webpage is another form of student/parent communication. The webpage will include class information, homework, long term assignments and projects, class support information (study guides, class related web links, etc.), teacher contact information, and other class related materials. 37 WORK ORDERS All requests for repairs must be made on-line and will be reviewed by the Principal for approval. The procedure for submitting work orders will be reviewed with the faculty during a general meeting. 38