MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 16
BOARD OF DIRECTORS
MINUTES OF REGULAR MEETING
DATE: WEDNESDAY, DECEMBER 7, 2005
PLACE: HALL-DALE HIGH SCHOOL LIBRARY
TIME: 5:30 PM
MEMBERS PRESENT: Vice-Chair Dan Shagoury, Director Jon Lambert, Director Laura Harper,
Director Linda Leet, Director, Michaela Loisel, Director Diana Scully,
Student Reps. Molly Dolby and Frances Harlow, Dresden Committee
Rep. Gary Getchell
MEMBERS ABSENT: Chair Tom Austin
ALSO PRESENT: Donald Siviski, Secretary [Superintendent of Schools]
Christine Chamberlain, HDES, Principal
Steve Lavoie, HDMS, Principal
Steve MacDougall, HDHS, Principal
Brenda Joseph, Director of Special Education
Jim Goulet, Director of Buildings and Grounds
GUEST(S): Michael Aitken
1.0 ROLL CALL/DECLARATION OF A QUORUM
Vice Chair Dan Shagoury declared a quorum present and called the meeting to order at 5:30 PM.
2.0 ACTION ON MINUTES OF REGULAR BOARD MEETING OF OCTOBER 5, 2005
Director Jon Lambert motioned acceptance of the minutes of the regular Board of Directors
meeting of November 2, 2005. Director Linda Leet seconded the motion, voted in favor 4-0.
3.0 ADJUSTMENT(S) TO AGENDA
The Board agreed to move Item 6.6 to 4.4 and Item 6.8 to 8.7.
4.0 PUBLIC COMMENT
4.1 Introduction of AFS students
Principal Steve MacDougall introduced AFS students Fernando Barriento from Chilé and
Christin Schomaker from Germany to the Board of Directors.
Dan Shagoury presented each visiting student with a “welcoming” gift on behalf of the
greater Hall-Dale community.
4.2 Commendation to District Staff who worked on the OUI weekend
Vice-Chair Dan Shagoury commended Barbara Lord, Ingrid McLain, Brendalyn
Williams, Pete Armstrong, David Carey, Matt Peterson and Jim Goulet for being part of a
team that organized such a successful OUI weekend.
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4.3 Public Comment on Published Agenda Items
4.4 Foreign Language Curriculum – Chapter 125
Michaela Loisel motioned acceptance of the Foreign Language Curriculum. Director
Linda Leet seconded the motion, voted in favor 5-0.
5.0 OLD BUSINESS
5.1 Second Reading of Policies
Director Jon Lambert motioned acceptance of the 2nd reading of the following policies:
- GBO – Family Care Leave
- JLCD – Administration of Medication to Students
- JLCD-E – Medication Administration on Field Trips
- EBAA – Chemical Hazards
Director Linda Leet seconded the motion, voted in favor 5-0.
5.2 Report on Sabbatical FY’05 – Michael Aitken
Mike Aitken presented his work at the Global Institute of Natural Medicine where he
studied “Nutritional Consulting from the research of Dr. Andrew Weil”.
6.0 NEW BUSINESS
6.1 Resignation(s) and Retirement
6.3 Election of Board Chair and Vice-Chair of MSAD #16 Board of Directors
Director Michaela Loisel nominated Dan Shagoury as Chairperson of MSAD #16 Board
of Directors. Director Linda Leet seconded the nomination, voted in favor 4-0.
Director Linda Leet nominated Jon Lambert as Vice-Chair of MSAD #16 Board of
Directors. Director Michaela Loisel seconded the nomination, voted in favor 4-0.
6.4 School Board Committees – Appointments
The School Board Committee appointments were modified slightly with Jim Duncklee
joining the Simmons Fund Advisory Committee as the Farmingdale Parent Rep.
Director Michaela Loisel motioned acceptance of the Committee appointments as
presented. Director Jon Lambert seconded the motion, voted in favor 5-0.
6.5 School Physician and Attendance Officers
Director Linda Leet motioned acceptance of Kennebec Pediatrics as School Physician
and Dennis Monroe (HS), Nona Thompson (MS) and Margaret Mansir (ES) as
attendance officers. Director Laura Harper seconded the motion, voted in favor 5-0.
6.7 Special District Budget Meeting – January 25, 2006, 7:00pm, HDHS Theater
Director Linda Leet motioned to accept January 25, 2005 as the date of the Special
District Budget Meeting. Director Michaela Loisel seconded the motion, voted in favor
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7.0 COMMITTEE REPORTS
7.1 Dresden School Committee Report – Gary Getchell
Vice-Chair of Dresden School Committee Gary Getchell shared the following comments:
- Transportation services have improved and discipline issues have decreased.
- Dresden is investigating developmentally appropriate sports experiences for K-5
- The School Board and town officials will review the timeline for signing warrants.
- The tuition rate for any 9-12 student attending elsewhere is set at the Hall-Dale rate.
- The Differentiated Instruction Workshops of November 21 and 22 were attended and
appreciated by Dresden teachers.
7.2 District Sports Leadership Team Meeting
Hall-Dale High School
November 3, 2005 6:00 PM
Present: Steve Lavoie, MS Principal; Scott Bell, HDHS Asst. Principal; Mike
Aitken; Pete Johnson; Dan Plourde; Dan Crocker; Carolee Shepherd;
Brian Perkins; Tom Nadeau; Ellen Vickers; Dave Kaplan; Donald
Siviski, Superintendent of Schools
Absent: Steve MacDougall, HS Principal; Tim Johnson, HS Athletic Director;
Tim Soule, MS Athletic Director; Guy Cousins; Ruth LaChance; Peter
Barengo; Eric Shepherd; Cindy McPherson
On Wednesday evening the MSAD #16 Board of Directors approved the District Sports
Leadership Team structure and granted responsibility to develop policy positions for a
developmentally appropriate K-12 sports program.
On Thursday evening the DSLT addressed the 7 prompts posed for initial discussion for
future policy considerations. The decision making process will include the District
Administrative Team commenting and guiding the Superintendent to share concerns with
the DSLT; “draft” policies will be presented to the Board Policy Committee; the Board
will be asked to approve 1st Reading of Policy and community and staff comments will
be solicited; edits and final 2nd Reading Board adoption will complete the process.
I would ask all who receive the following notes of Thursday’s discussions to read, reflect
and share comments (electronically with all or written and forwarded to me).
On December 8th the Leadership Team will meet to review the written and recorded
dialogue and discuss as a full group what a district position would be for each of the 7
The December 8th meeting will be held in the HS library at 5:00 p.m.
7.3 Building and Grounds, Food Service and Transportation Committee Meeting
Hall-Dale High School, November 9, 2005 5:30 PM
Present: Committee Chair Jon Lambert; Director of Buildings and Grounds Jim
Goulet and Superintendent Don Siviski
Building and Grounds:
1. The Superintendent updated the committee on the “fund” transfer from the Maine
Municipal Bond Bank to TD Banknorth. Loans were then paid to Camden
National Bank and TD Banknorth that were secured to fund the project to date.
Investing the balance in interest bearing accounts is anticipated to pay for the
interest incurred from loan accounts.
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2. Since the interest rate for the DOE approved Hall-Dale Elementary School
project was set by the MMBB in October and citizens were not asked to approve
the DOE’s first payment on the school at the June meeting, a new subsidy
allocation will be configured for MSAD #16 and a Special District Budget
Meeting will be called. Citizens will be asked to accept the State Funds and
expend them as a first mortgage payment to the MMBB. Reserve accounts will
also be accessed to initiate the renovation/addition project.
3. Business Manager Vicki Raymond forwarded a Food Service Account
spreadsheet to the committee and commended Director Betty Stevenson on a
very healthy financial start to the year with projected revenue exceeding the
September/October balances of 02-03, 03-04, 04-05. Betty also reported that the
Middle School Breakfast program is providing a healthy and high protein start to
the day serving breakfast pizza, scrambled egg meals, burritos, egg sandwiches
and French toast with “sell outs” every morning. Steve Lavoie reported that
behavioral issues have significantly decreased throughout the day.
4. The committee learned that the 133rd Engineering Battalion has regretfully
changed it position on assisting the District with the new practice field. Lack of
equipment (still in Iraq) and manpower (deployments) are cited as the reasons.
Director Jim Goulet will solicit bids for the transport of loam from Winthrop
Street to Maple Street. The bid may include school purchased diesel fuel.
5. Director of Buildings and Grounds Jim Goulet updated the committee on the
- Diesel tank installed week of 11/7/05; functional 12/1/05.
- Generator parts arrived and prepared for installation; muffler installation
6. Commendations to District Staff who worked on the OUI weekend will be
acknowledged at the December Board meeting.
7. PreK-5 teachers toured the new construction site with Jim Goulet and Mel Cole.
Over 40 staff participated in the guided tour and all were genuinely enthused
with the design, progress and prospect of their new school.
The meeting was adjourned at 6:10 p.m.
7.4 Policy and Personnel Committee and Finance Committee Meeting
November 16, 2005 – 5:30 PM, Central Office
Present: Committee Chair Michaela Loisel, Director Laura Harper, and
Superintendent Donald Siviski
Guests: Sally Brann and Wes Brann, Sports Boosters Reps.,
Matthew Day and Pam MacDonald, PTC Representatives
1. Chair Michaela Loisel opened the meeting at 5:30 with a review of the policies
scheduled for a 2nd Reading, GBO – Family Care Leave, JLCD – Administration
of Medication to Students, JLCD-E – Administration of Medication on Field
Trips and EBAA – Chemical Hazards. Since the district’s practices were aligned
with the proposed policies, changes were only clerical. The committee
recommends that they be proposed to the full board for approval at the December
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2. The committee reviewed the current student to staff ratios throughout the district
as aligned with the Essential Programs and Services model. A specific
recommendation to the full Board will occur during budget construction for
3. A proposed policy draft “Staff Conduct with Students” was introduced for study.
The draft document will be reviewed by the committee at the same time it is
distributed to administrators and staff representatives for their comments.
Such a policy aligns with MEA and NEA publications regarding appropriate
behavior of staff with students. A First Reading presentation will be considered
at future committee meetings.
4. The committee instructed the Superintendent to investigate the request for a
Leave of Absence with the staff member’s immediate supervisor to determine
impact upon continuity and programming. The committee also briefly reviewed
the following topics: 60 day notice of resignation; per diem interpretation;
advertising “until a suitable candidate is found” for open positions; substitute pay
for certified, employed and part-time staff; benefit options for ineligible staff.
5. The committee then conducted a discussion with attending guests on the required
(7/17/05) “Competitive Foods” policy “exceptions” decision. The committee
asked the Superintendent to develop language that would encourage all groups to
abide by the suggested nutritional requirements of all foods sold on school
grounds and include policy exemptions until 6/30/06. The Superintendent was
also directed to include language that would remove the exemptions on 7/1/06
and that all groups would be in compliance with Policy EFE – Competitive
Foods, and that policies JJE – Fund Raising and KF – Community Use of
Facilities would also be aligned at that time. Such Policy modifications would
also be aligned with the Federally required Wellness Policy which becomes law
The meeting adjourned at 7:30 p.m.
7.5 Simmons Advisory Committee Meeting
November 17, 2005 4:30 p.m., Hall-Dale High School
Present: Boosters President Wes Brann, Farmingdale Resident Jim Duncklee,
Athletic Director Tim Johnson, Coach Ellen Vickers, Teacher Pete
Johnson, Director of Buildings and Grounds Jim Goulet and
Superintendent Donald Siviski
Absent: Chuck Smith, Steve MacDougall and Linda Leet
1. Committee membership was discussed and concerns were raised about attendance,
term length, rotation of membership and alternates. It was recommended that Policy
DDA – Funding Services Outside the School System [Simmons Fund] be presented
to the School Board’s Policy and Personnel Committee to modify the language to
include alternates. “in the absence of an Advisory Committee official membership
title the named designee will become the official at that meeting”.
i. Board member; designee Superintendent
ii. District administrator (Principal); designee district administrator
Director of Buildings and Grounds
iii. Coach; designee Athletic Director
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2. Don Siviski and Jim Goulet outlined the presentation and request for the release of
funds at the November 7th Hallowell City Council Meeting. The School Board
authorized trust fund expenditures for FY’05 and request for use of funds for FY’06
were approved. The Council also voted to expend up to $2,500 to petition Key Bank
to resign from the management of the trust fund.
3. This year’s allocation, originally focused on completing the practice field and
installing an irrigation system, is recommended to be modified. Since the National
Guard’s “133rd Engineer Battalion does not have the manpower and equipment
resources available to support this request” of the construction of a new athletic field,
the committee instructed the Director of Buildings and Grounds to solicit RFP’s for
the transport of loam, final grading and seeding of the area. Additionally they
included the purchase of 1000 yds³ of sand to be placed on the field as a drainage
base before the loam is spread in the RFP.
4. Jim Duncklee outlined the process of petitioning Key Bank to resign as trust fund
manager. He distributed a copy of the “New Uniform Principal and Income Act”
which will serve as the basis of the resignation petition.
5. The committee instructed Jim Duncklee to move ahead with the School Board
authorized advertisement of the Simmons Fund purchased land on Maple St. The
proceeds of such a sale will be applied directly to the long-range development plans
of the Melvin Simmons Memorial Athletic Complex.
The committee then reviewed a map of the HS/MS campus and outlined where a
Cross Country Course could be constructed. Tim Johnson will work with the HS
Cross Country coach to design a course. Other considerations include a water
fountain, park benches, fence relocations and new installations, public address
system, lighting and power supply, softball outfield maintenance and backboard
modification, irrigation system, grounds maintenance and facility striping/surfacing.
Given potential revenue of the sale of the property and increased revenue from a
change in management of the trust fund the committee will formulate a long-range 3-
5 year plan.
The meeting adjourned at 5:40 p.m.
7.6 Minutes of DCLT meeting
November 17, 2005
Attending: Gary Chapin, Truax McFarland, Peggy Mansir, Joe Viselli, Cindy
McLean, Marie Gordon, Allison Waterbury, Deb Large, Chris
Discussed next steps for committee work
Discussed the importance of keeping the new curricula active by discussion in
committees, fluid for changes, and connected to assessments
Discussed the need to clarify to teachers what items are considered appropriate use of
“DCLT funds” for new curricula.
Deb presented the music curriculum. After review and discussion, DCLT voted
unanimously to approve this curriculum to move forward through the process to
School Board approval.
Deb will send a copy of the music curriculum to the Superintendent and the Building
Principals. She will prepare copies for the Board members to be distributed at the
Dec. 7th meeting.
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Deb requested the time frame for the art committee be adjusted slightly. The new
dates will move Art Curriculum approval at School Board from May to June.
Allison and the foreign language committee will present their curriculum to the
School Board on Dec. 7th.
Gary agreed to present at our December 15th DCLT meeting the “Request for
Materials” for new resources to aid teachers as they implement the new social studies
All chairpersons are prepared to facilitate the hour-long discussion on differentiation
at the Monday afternoon workshop session.
Committee chairs were encouraged to plan curriculum committee meeting dates for
the remainder of the year so sub callers and principals know when subs are needed.
Please get your list of dates to Chris as soon as possible.
We confirmed the following committee meeting dates for work on assessment with
January 4: Math
January 18: Phys. Ed.
February 8: Foreign language
March 1: Science
DCLT would like to use the March 24th workshop day for curriculum committee
meetings. Chris will check with Don and the Administrative Team for feedback on
DCLT agreed to postpone our scheduled meeting with Marsha for Dec 15th. We will
have a regular DCLT meeting Dec 15th. We will schedule a meeting with Marsha
when the changes to the LAS guidelines have been confirmed in Feb. or March.
The following curriculum committee dates are confirmed.
Nov. 28: 3:15-5:00 Art Committee
Nov. 28: 3:15-5:00 Career Prep Committee
Nov. 30: all day PE
Dec. 9: all day Science
Jan. 4: all day Math with Marsha
Jan. 18: all day PE with Marsha
Jan. 25: all day Social Studies
Feb. 8: all day Foreign Lang with Marsha
Feb. 15: all day PE
March 1: all day Science with Marsha
March 15: all day Social Studies
April 12: all day PE
April 26: all day Math
May 17: all day Social Studies
Next DCLT meeting is Dec. 15, 2005. Tentative agenda includes Social Studies request
for materials and Career Prep curriculum review for approval.
8.0 SUPERINTENDENT’S REPORT
8.2 New Hires, Transfers, Newly Appointed Personnel
The Superintendent reported on the following new/newly appointed employees
- Sheri Truman, HDMS, Spec. Ed. Tech. II
- Chip Lucas, HDMS, 7th Grade Boys Basketball Coach
- Peter Barengo, HDMS, 8th Grade Boys Basketball Coach
- Angie Ellis, HDMS, 8th Grade Girls Basketball Coach
- Charles Guerette, HDMS, Ice Hockey Coach
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- Gordon Fuller, HDHS, JV Boys Basketball Coach
- Wes Brann, HDHS, JV Girls Basketball Coach
- Dave St.Hilaire, HDHS, Varsity Hockey Coach
- Samuel Hayes, HDHS, Varsity Womens Basketball
- Tim Johnson, HDHS, Freshmen Boys Basketball
- Diane Snell, District, Advanced Enrichment Coordinator
- Cynthia McLean, Math Mentor
- Karen Simpson, Literacy Mentor
- Kim Mills, Literacy Mentor
- Ann Allender, Book Leveler
- Edith Pinard, Book Leveler
- Judith Skehan, Book Leveler
8.3 Hallowell City Council Meeting 11/7/05
8.4 Farmingdale Selectmen Meeting 11/9/05
8.5 Distribution of Music Curriculum for Review in January
8.6 Financial Report, Enrollment Report, December Calendar of Board Events
8.7 Executive Session Re: Evaluation of Supt. [1 M.R.S.A. § 405 (6)(A)]
Director Linda Leet motioned to enter Executive Session as outlined in 1 M.R.S.A. § 405
(6)(A) for the purpose of evaluating the Superintendent of Schools. Attending: Board of
Directors and Superintendent of Schools. Director Jon Lambert seconded the motion,
voted in favor 5-0.
Time in: 7:10 p.m.
Vice-Chair Dan Shagoury declared the Board of Directors officially out of Executive
Session and entered public session at 7:25 p.m.
Director Jon Lambert motioned that the Superintendent’s contract be amended to reflect
a 5% performance based increase and adjustments to the benefits package. Director Linda
Leet seconded the motion, voted in favor 5-0.
9.0 ITEMS FOR FUTURE MEETINGS
- Music Curriculum – January
Director Jon Lambert motioned to adjourn the meeting at 7:30 PM. Director Michaela Loisel
seconded the motion, voted in favor 5-0.
Donald L. Siviski
Superintendent of Schools
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Board: minutes 12.7.05