MOORFOOT PARENT TEACHER GROUP Wednesday 24 June 2012 Parent Teacher Group 7.00pm ANNUAL GENERAL MEETING Bruntons Lounge, Gorebridge Chairing Meeting: Shirley Fairley, Secretary Clerk: Coline Hyslop Present: Lisa Campbell Mel Scrimgeour Apologies: Sandy Delap Neil Finnie Ashe Tait Lorna Noble Rhona Holland Adeline Tan Lorraine Cusack-Brown Jane Lambley Sheila Wallace Jill Holland Fiona Oswald Cllr Cath Johnstone Follow Up MINUTES Action 1 WELCOME Shirley chaired the meeting in Jill’s absence and introductions were made 2 MINUTES OF PREVIOUS AGM and MATTERS ARISING The previous minutes were taken as read, with the only matter arising was return of consent forms, which Ashe said had greatly improved this year, and she was looking to simplify some more in the new school year. 3 CHAIR’S REPORT In Jill’s absence, Shirley read out her report: 2011/12 has been another busy and constructive year for the PTG with very committed and positive involvement from parents, carers and families of the school. The focus of the PTG has been on: providing a 2 way link between the school, including the nursery, and parents supporting school activities through parent involvement and also fund raising helping the school provide a positive link to our local communities The PTG provides a communication link with the school, whilst not taking away the opportunity for parents to have direct contact with the school for any specific queries and concerns. Involvement this year for example has been through World of Work, and Curriculum for Excellence – the PTG had a presence at the Curriculum Evening in September. Fund raising activities have been very well supported in direct ways e.g. helping at events, donating baking, prizes etc, and also through attendance. Events have included Middleton fete, Duck Race, Coffee mornings at both Middleton and Temple. These have not only raised funds to support the school but also provide tremendous social occasions for the children, families and local communities. The ceilidh is run as a social event for the school and families, but also raises money. The money raised has been used for specific activities agreed by the PTG – This year, amongs other activities, we contributed to outings for the school and nursery: trips in terms 1 and 2 the Christmas outing summer outings the residential trips for P5/6/7 pupils This means that although parents were required to pay a sum to those activities, it was less than would otherwise have been. We were also asked by the school to help out this year with funding for a new smartboard which was to replace a broken board originally from Temple School. Unfortunately these are not part of core equipment in schools and we were able to provide the money required, for which the school were very grateful. The PTG will need to be aware that such requests may arise again in the future and we would need to consider each case and how we allocate monies raised. (As an aside, Jane confirmed that when Moorfoot PS opened in 2007, the joint Temple/Borthwick budgets, along with compensation from Skanska enabled the purchase of 2 smartboards) We have been successful in applying for external grants which have been used for Forest Schools and all classes have now benefitted from this experience. We also made a donation this year, matching the amount raised through a dress down day, to Borthwick Church, in appreciation of the positive links the school has had with this local historic building. Thanks should go to the post holders in the PTG but also to everybody who has given their time and support in different ways this year, and to the School for is continued positive support and development of our children. 4 TREASURER’S REPORT In Lorraine’s absence, Shirley gave a brief summary of the Treasurer’s Report and full accounts will be available shortly (please ask if you would like to see these): August 2011, opened with £1,500 £3,010 came in £4,087 went out (included in this: £2,480 on trips for school and nursery, £841 smartboard) As of today, £454.66 to carry forward, but a few more incomings on their way: 2 x duck hires; £375 from Middleton Village Hall; £1,000 grant from Carcant Wind Farm for Forest Schools; about £15 from uniform exchange. Jill had asked it to be noted that we are not specifically required to get our accounts inspected but we would like to do this each year as good practice – it also helps if we are applying for any grants as they will expect accounts to be inspected. The person inspecting should be independent and competent. Independent means outside the PTG but could be a family member, neighbour, colleague. Competent means experience in this type of area – accountant, bank manager book keeper (currently in these roles or retired), treasurer of another group; someone with relevant business experience e.g. runs their own business. Jane suggested that Annette Parker can always be called on if we are struggling to find someone, and Adeline said her mother is an accountant and would be happy to help. Neil queried if the PTG has an annual target for fundraising. This has not been the case so far, but could be something to consider. 5 ELECTION OF OFFICE BEARERS All office bearers were happy to stay on another year, though Lorraine and Jill would like to stand down next year. Jill was re-elected as Chair (Shirley nominated and Adeline seconded) Fiona was re-elected as Vice-Chair (Ashe nominated and Rhona seconded) Shirley was re-elected as Secretary (Adeline nominated and Fiona seconded) Lorraine was re-elected as Treasurer,(Shirley nominated and Ashe seconded). Coline is standing down as Clerk. This is a Council appointment, not an elected role, so an advertisement had been circulated in the school and village noticeboards/websites with a closing date of 15th June. (Coline would like to thank everyone who contributed to the lovely leaving gift she was given) Lorna Noble is stepping down as co-opted member, Ashe suggested Susan Adam (Forest Schools) could be a good replacement as a co-opted member and she will approach her. Shirley knows someone who would like to help with cycling, kerbcraft etc and Adeline suggested Neil Wilson, from North Middleton, who is a successful mountain biker, may like to help out sometime with cycling skills. Class reps volunteered: Lisa for Class 4; Mel for Class 3; Adeline for Class 2 , Rhona for Class 1 and Neil for Nursery. 6 PROPOSED CHANGES TO CONSTITUTION Shirley and Coline talked through the proposed changes to the constitution. The main points were: Correction of name from Parent Council to Parent Teacher Group The Parent Teacher Group will include a representative parent of each class, selected for a period of one year, and recommended as a maximum of 2 years. Authority for urgent spending decisions Jill had expanded on some of the above: to ensure positive links with each class throughout the school it is proposed that a parent should take the role of Class representative to link in to the PTG. This would not take away from an individual’s right or requirement to speak directly to the teachers or school with issues or queries, but would provide a general link and the opportunity to raise to, or provide feedback from the PTG, on any items that may be common to the class. All present approved the changes and it was agreed to post them on the school website, asking for Coline any comments to be made by 15th June. 7 ANY OTHER BUSINESS Upcoming events: the PTG will again have a stall at the Middleton Fete on 25th August and it was decided that the Duck Race will be on Sunday 9th September. Adeline thinks that next year the Friday coffee morning should be able to run every week as she has enough volunteers and parents who may be waiting between end of Nursery and end of School day. Sheila asked if the Learning Centre will still be available next term for parents between 2.30 and 3.15pm pick-up. Jane said it will be. Ashe had been recommended a new ceilidh band/musician - Gary from the Singing Kettle. All agreed that it would be worth trying to get him for the last Friday in January for the annual school ceilidh, with the Thursday as an alternative. Fiona suggested that a cash gift would again be appropriate for Jackie Gibb this year as she has contributed so much to the school by continuing to run the after-school Art Club, Gardening Club and ‘the shed’ in her own time. All agreed that a £50 gift would be appropriate. It was suggested that next year a nominal charge of £1 per session should be made for the Art Club. A parent had asked whether the school would consider bringing in a school tie. Jane said this had been talked about in the past but would really necessitate a change to the whole uniform and potentially could have the added distractions of them getting lost, more time taken up in the tying of them etc, so it had been decided not to do this. Neil mentioned that he had known that the Nursery had done some fund raising but maybe the PTG profile should be raised in the Nursery because as a nursery parent he hadn't realised the PTG also funded the Nursery trips. In his role as "rep" for the nursery he said he will ensure this was communicated within Nursery and to Nursery parents in future. 8 DATE OF NEXT MEETING To be confirmed.
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