Getting Organized by C48y311X

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									Getting Organized


        Genealogy Workshop
              MHSA
           October 200
Principles

 Matrushka
 Inclusive & mutually
 exclusive
 Keep things general, unless bigger
 than 2 creases or naturally divides
 into subsections
 Order (chrono, alpha, or…)
 Match paper & electronic files
Computer File Names


 Demands of Software
 (extensions)
 Implications of sort order
 Keeping organized – add
 filename to document
 Keep versatile - don’t use
 punctuation or gaps
Preservation Considerations
   Temperature (18-19C) / Relative
   Humidity (35-40%) Changes
   Contact with acid-sharing items (fingers,
   saliva, manila folders, cardboard boxes,
   plywood glue)
   Make copies for use (scan, photograph, copy);
   backup; & preserve originals
   Rehouse originals as affordable & possible
   Limitations of e-formats
   Scanning standards:
     Preservation: *.tif 300 dpi
     Sharing: *.jpg 200 dpi (photos),
              *.gif 72 dpi (docs)
Common Folder Categories
 ASSETS
    Appliances
    House (insurance, purchase documents, repair records)
    Car (insurance, purchase documents, repair records)
    Investments (see Finances)
 FAMILY HISTORY (see more)
 FINANCES
 HEALTH
 LEGAL
    House
    Car
    Household Members
 PETS (medical records, insurance, registrations)
 WARANTEES
This




       Or this?
Family History Folder
 ANALYSES/PLANS/STRATEGIES
   Alpha by surname of correspondent .. or
   Alpha by surname of family .. or
   Chronologically (most recent on top) .. or
   Record # / RIN / BK #
 CORRESPONDENCE
   Could have subcategories acc/to
   recipient/sender
 DATA
 EVENTS
 IMAGES (PHOTOS, SCANS)
 REPORTS / PRINTOUTS / CHARTS
Doing It!

 Inventory what you have
 Look for potential nesting patterns
 Look for items that won’t fit – then
 make a rule for them
 Start organizing the items
 Make paper/electronic matches
 Stick to it!

								
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