Monroe County YMCA
2012 Camp Parent Guide
For Youth Development
For Healthy Living
For Social Responsibility
Welcome to Monroe County YMCA Camp Arrowhead!
Camp this year will start on Tuesday, May 29th, 2012 and run until Friday, August 10 . If you have any
questions regarding the information provided in this packet or regarding camp in general, please contact
Angela Dilts, Camp Director at 332-5555, ext. 252 or at email@example.com.
To put Christian principles into practice through programs that build a healthy spirit, mind, and body for
Table of Contents
General Information Pg 2
Staff Pg 2
Evaluations Pg 2
Lost Articles Pg 2
What to Bring/ Not to Bring Pg 3
Sunscreen Pg 3
Pick up and Drop off Procedures Pg 3
Day Camp Schedules / Rainy Day Pick up Pg 4
Health Information Card Pg 5
Leadership Development Program Pg 5
Extended Day Pg 6
What about rain ? Pg 6
Schedule Pg 6
Family Nights Pg 6
Field Trips Pg 7
Overnights Pg 7
Scholarships Pg 7
Special Needs Form Pg 8
Discipline Policy Pg 8
Forms Pg 8
General Information for All Camps
Camp Arrowhead, like all YMCA programs, focuses on the four core values that influence everything we
do: caring, honesty, respect, and responsibility. Our summer program is based on educating our
campers about these values while simultaneously teaching them about the environment, helping them
build self-confidence and independence while challenging them physically, mentally, and emotionally.
We emphasize the importance of a healthy lifestyles that can be taught through fun activities to help your
child incorporate this concept into their daily lives.
Camp Arrowhead is directed by Angela Dilts, YMCA Preschool/Youth/Camp Director. Each camp has a
site director who, along with Angela, supervises the day-to-day management of the camps and
counselors. Jaime Mathias, an elementary school teacher and former camp counselor will serve as the
Site Directors this season. Magen Bowles, the preschool coordinator at the Y, will supervise the
Pathfinder 2’s, 3’s, and Little Leaders as well as oversee the LIT and CIT programs. All supervisors have
multiple years of experience working with a variety of children of varying abilities.
When your children arrive, they will be greeted by many familiar faces as we have quite a few returning
counselors. Although returning counselors are great, they can’t do it alone. We have also hired new staff
members who are prepared to bring novel ideas and enthusiasm to our program.
Each counselor is required to participate in over 20 hours of training. Certifications and trainings include
team-building skills, YMCA child abuse prevention, emergency procedures, character development,
behavior management, Special Needs Training, Universal Precautions, basic first-aid, and CPR. We take
pride in the high expectations we set for our summer camp staff and evaluate them and the programs
regularly throughout the summer.
Evaluations will be handed out to parents at the end of each camp session. These evaluations give
parents and campers an opportunity to give the staff suggestions and comments regarding each session
of camp. The results of the evaluations are reviewed and have a large impact on the overall review of the
summer program. In addition, we will have an evaluation available to complete on our camp web site at
the end of the season. Although critical input is important and is taken very seriously, it is also good for
us to hear what you and your children enjoyed about camp. This feedback helps us to prepare for future
sessions of summer camp. We believe our close connection with our parents helps us to improve our
programming each year.
LABEL EVERYTHING! Please inform your child’s counselor of any lost articles and we will make every
effort to locate them. We will have a “lost and found” table set out each Friday during camp pick up as
well as during Camp Family Night. Items not taken will be donated to charity. Be sure to remind your kids
to be responsible for their belongings.
What to bring and what not to bring to camp:
BRING: DON’T BRING:
Lunch (we do NOT refrigerate or heat) Small accessories
Ice packs (suggested) iPod
Drinks (please no soda) Electronic gaming devices
Water bottle Toys
Sun screen and bug spray Trading cards
Clothing that CAN get dirty Open-toed shoes
Shoes and socks Cell phones
Your happy camper!
Camp staff will ask campers to put any items that don’t belong at camp in their backpacks. If the item
appears again, the camp staff will take the item, place it in a marked plastic bag and will return it to the
camper at the end of the day. This will help keep items from being lost, stolen and/or misused.
A Word About Sun Screen!
YMCA day camp participants spend a lot of time in the sun and are exposed to the sun’s rays. Since it is
our commitment to promote healthy spirits, minds, and bodies, we have established the following policy:
All campers and staff must wear sun screen of at least 15 SPF on all exposed skin.
Parents are responsible for the initial application prior to morning drop-off as well as
supplying each camper with his/her own bottle of sun screen.
Counselors are responsible for supervising the reapplication of sun screen throughout the day and
will keep a written log of application times. Please explain this to your child prior to camp. We will
re-apply several times each day (dependant upon the length of the camp).
A second shirt is suggested for sun-sensitive campers for outdoor water day activities and field trips.
The YMCA reserves the right to disallow any camper from participating in the program for failure
to observe this policy. Staff have been trained on this subject and understand the responsibilities
and consequences for failure to observe this policy.
Pick Up and Drop Off Procedures:
Camp sign-in is at a specific location for each camp. Please park in the parking lot and WALK your
camper to the appropriate location. An adult MUST accompany each camper on the first day of each
Parents must fill out a yellow camper information card BEFORE leaving their child at camp. It is
the parent’s responsibility to keep the card up to date with new information, such as who can pick
up the child and emergency contact information.
Please sign in NO EARLIER THAN 8:50 a.m. each day to allow counselors the necessary time to
prepare for camp. (EXCEPTION: On the first day of camp, sign-in will begin at 8:40 a.m.). If your child
has any field trips or overnights during the session, be sure to pick up a permission slip from the
counselors. If you have any questions regarding where to drop off your child, ask a member of the camp
staff or the Welcome Center. To ensure the safety of all the campers we will require photo identification
when picking your children up on Monday of each session. Photo identification may be required at other
times at the staff’s discretion.
YMCA Day Camps
Sign in at 8:50 a.m. (M/W/F) in the Program Room
Pick up at 11:00 a.m. in the Program Room (outside next to the lower shelter area on Fridays)
Rainy day pick-up: Program Room
Sign in at 8:50 a.m. (T/Th/F) in the woods to the left of the Upper Shelter located behind the
Pick up at 12:00 p.m. at the same location
Rainy day pick up: TBA*
Little Leaders (Age 4)
Sign in at 8:50 a.m. M-F
Pick up at 2:00 p.m.
Where: Upper Shelter – behind the YMCA (north side)
Rainy day pick-up: TBA*
Explorers (Ages 5 and 6)
Sign in at 8:50 a.m.
Pick up at 3:00 p.m.
Where: Lower Shelter – behind the YMCA (north side)
Rainy day pick-up: TBA*
Voyagers (Ages 7 and 8)
Sign in at 8:50 a.m.
Pick up at 3:00 p.m.
Where: Lower Shelter
Rainy day pick-up: TBA
Trailblazers (Ages 9 and 10)
Sign in at 8:50 a.m. (drop off at southwest corner of soccer parking lot)
Pick up at 4:00 p.m. (at lower shelter)
Rainy day pick-up: TBA*
Sign in at 9:00 a.m. (3/4 year-olds) Sign in at 1:00 p.m. (5-7 year-olds)
Pick up at 11:00a.m. Pick up at 3:00 p.m..
Where: Multi-Purpose Room Where: Multi-purpose Room
Sign in at 8:50 a.m. Into the Wild (Ages 11 and up)
Pick up at 4:00 p.m. Sign in at 8:50 a.m.
Where: Lower Shelter Pick up at 4:00 p.m.
Rainy day pick up: TBA* Where: Lower Shelter
On rainy days there will be a staff member in the front lobby to direct you
to your child’s camp drop-off area.
Health Information Card
and a sign to direct parents to each group’s pick-up area.
(This is really important!)
The head counselor of your child’s camp will ask you to fill out a Camper Information
Sheet on the first day. This yellow sheet must be filled out completely before your
child can be left at camp. By filling out the card, you will provide our staff with general
information about your child, including allergies, special interests and emergency
numbers where counselors can reach you if necessary.
There is a place for you to list who you have authorized to pick your child up from
camp. As a safety measure for every YMCA camper, anyone who picks up a child
from camp MUST be listed on this form. Photo identification will be required if the
person is not recognized and parents will be notified. The camper will not be
allowed to go with the person until he or she is added to the list by a parent or
guardian. Each camper must be signed out—we do this for the safety of your child.
Leadership Development Program (L.D.P.):
Leaders-In-Training (L.I.T.) (12 year-olds and all first time participants.)
L.I.T. is the first level of the Leadership Development Program (L.D.P.). It provides an opportunity for
participants to learn valuable leadership skills through their experiences assisting both campers and
counselors in the day camp setting. They will be given the chance to test both their social skills and
leadership potential while taking on responsibilities for the care and supervision of others. The L.I.T.s’
performance will be evaluated by their counselors at the end of the session. This evaluation can be a
valuable learning tool for future improvement.
L.I.T.s have the option of choosing to work in one or more of the following camps:
Pathfinder 2s M/W/F 8:30-11:15 a.m. mandatory 2-week sessions
Pathfinder 3s T/Th/F 8:30 a.m.- 12:30 p.m. mandatory 2-week sessions
Little Leaders 4s M-F 8:30 a.m.- 2:30 p.m. mandatory 1-week sessions
Counselors-In-Training (C.I.T.): (Second year participants and those up to 15 years of age)
This second level of LDP encourages participants to become more actively involved in the camp
schedule. CIT’s may be asked to plan activities or crafts for a day or lead a group game. This is an
excellent opportunity for them to exhibit their creativity and emerge as leaders in the program and
potentially as future camp staff. Participants may sign up for two sessions in sequence or scattered
throughout the camp season.
Following are the camp placement options for C.I.T.s:
Explorers M-F 8:30 a.m.-3:30 p.m. mandatory 1-week sessions
Voyagers M-F 8:30 a.m.-3:30 p.m. mandatory 1-week sessions
Trailblazers M-F 8:30 a.m.-4:30 p.m. mandatory 1-week sessions
Volunteers will be evaluated on an individual basis and must be approved by the Camp Director
Extended Day is available for campers from 4-10 years of age before camp (7:00-9:00 a.m.) and after
camp (until 6:00 p.m.). Listed below are the options and rates for Extended Day care.
Option #1 Option #3
Full week of before camp care Full week before and after camp care
7:00-9:00 a.m. Little Leaders $40/45
$15/20 for all campers Explorers and Voyagers $35/40
Full week of after camp care Option #4
After camp until 6:00 p.m. Daily Rate
Little Leaders $30/35 Before camp: $5/10 for all campers
Explorers & Voyagers $25/30 After Camp: Little Leaders $10/15
*Trailblazers $15/20 Explorers & Voyagers $10/15
Fees are listed with the member fee first,
followed by the non-member fee.
If you have any questions regarding Extended Day, please contact Angela Dilts at 332-5555, ext
252 or at firstname.lastname@example.org.
What about Rain?
Camp is held rain or shine! Family Night:
We remain outside as long This is an opportunity for families of all campers
as possible, unless the to meet the counselors, tour the camp and get a
weather becomes taste of the camp experience. We will have a
threatening. In the event of pitch-in dinner and staff will lead songs and
inclement weather, a activities for families to participate in with their
counselor will be outside to direct you to the campers.
appropriate drop-off or pick up point inside the
YMCA. Although it is always a challenging time Each camp will be asked to bring a covered
when pick-up or drop-off is changed, we will do dish, salad or dessert item to share. Information
our best to make it as easy as possible for will be given to parents on the Tuesday prior
parents, always putting the safety of our Family Night. The YMCA will provide the main
campers first. course.
Please join us this year on Thursday, July 12
Schedule: from 6-7:30pm for our annual Family Night!
Please see the attached calendar of events for It will be a memorable night of family fun where
information on camp themes, family nights, and everyone gets to be a camper!
Please check your summer camp brochure for
Explorers, Voyagers, and Trailblazers have the
specific field trip dates. Be sure that campers
opportunity to go on field trips twice during the
bring their own lunches and sunscreen on these
summer. They are only offered during certain
sessions. Each field trip takes the campers to a
fun and interesting location. On field trip days,
Parents need to fill out a permission slip for
camp pick-up will be one hour later than normal
EVERY field trip or their child will NOT be
for Explorers and Voyagers, but will be in the
allowed to go.
same location. Please be sure to have your kids
here by 8:50 a.m. The buses leave the YMCA
promptly at 9:30 a.m.
Trailblazers will have two overnights this summer on specified weeks. During this
overnight, campers may be walking to Bryan Park for the day. Campers will need to
wear their swimsuits under their clothes for this trip. Parents will receive information
about any changes on the first day of the camp session.
Because the campers are leaving the property, parents need to fill out a permission
slip or the camper will not be able to attend. The overnight is on Thursday and pick-
up will be one hour earlier at 3:00 p.m. on Friday.
On Thursday evening of the overnight, we will have a pitch-in dinner. Each
Camper will be asked to bring one of the following: sandwiches, dessert, veggies,
chips, or fruit.
What to bring on a YMCA Overnight Trip:
Lunch for Thursday
Designated item for Thursday dinner
Breakfast and lunch on Friday will be provided by the YMCA.
The YMCA doesn’t want any child to miss out on the opportunity to go to Camp Arrowhead. YMCA camp
scholarships are available. If you know anyone who would benefit from this experience or would like to
apply for financial assistance, please request a camp scholarship application at the Welcome Center. For
more information regarding scholarships for Camp Arrowhead, please contact Angela Dilts at 332-5555,
ext. 252 or at email@example.com.
Confidential Camper Information:
A form will be available on the first day of camp or prior to the start if requested by a parent or guardian.
This form allows the counselors to learn more about your camper so they can provide them with the best
personal care. The information you provide on this form will enable the counselors to give each camper
the support they may need to be successful here at camp. If you have any questions regarding this form,
feel free to request one at the Welcome Center or contact Angela Dilts at (812) 332-5555, ext. 252.
Please remember that we have an obligation to all campers to exercise a degree of discipline. We will
contact parents if their child refuses to participate, won’t stay with his or her camp, or is uncooperative
with staff. Our staff and directors will work closely with the camper and their parents to make it a
successful camp experience, but we cannot adequately staff one-to-one supervision for campers.
If oppositional or disruptive behaviors continue after our sincere efforts, parents will be notified and
campers may be dismissed. This will be done at the discretion of head counselors and the Camp
Director. If you, as a parent, are aware of possible or impending difficulties with your child, please alert
us in advance so that we can all prepare and work together to make this a successful camp experience
for everyone. Please read and review the Behavior Management form with your child. Bring the signed
copy with you on the first day of camp. Of course, if your child is not old enough to sign their name, only
yours is needed. As in all behavior management, we will adapt the behavior management techniques to
fit the appropriate age of the child.
Forms to be returned by the 1st day of camp:
Confidential Camper Information
Behavior Management Form
Forms to be complete upon arrival:
Camper Information Sheet (‘Yellow Card”)
If your child has a special need, please notify the program director and/or the head counselor. If you
would like schedule a conference with a director and your child’s head counselor before camp, please
contact Angela Dilts at 812-332-5555 ext. 252. The more information that you share with the camp staff;
the more we can assist your child in having a fun, safe and positive camp experience.