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					              Sport, Leisure and the Arts Accreditation Scheme


Dear Colleague

Good to Go – East Lothian’s Sport, Leisure and Arts Accreditation Scheme

The Council recognises that sport and the arts can and does have a positive
influence on children but these positive effects can only be achieved if the activity is
led by an organisation that places the welfare of children first.

The aim of our new ‘Good to Go’ Scheme is to ensure that clubs and organisations
in East Lothian, offering sport, leisure and arts activities that include young people (0-
18yrs), are run in a safe and well organised manner.

The national agency for sport, sportscotland, in partnership with CHILDREN 1ST,
has established a set of minimum standards, known as Minimum Operating
Requirements (MOR), to protect the welfare of children while they participate in sport.

East Lothian Council, Enjoyleisure and FES Fm ltd would now like to work with your
organisation to ensure the same high standards exist in all organisations that utilise
our facilities. Our new Scheme uses these MOR as its basis and Clubs will therefore
be required to provide the following :

   1. Adopt a Child Protection Policy at management/committee/board level within
      your organisation.
   2. Get all adults working with children in your organisation to sign up to a Code
      of Conduct for working with children.
   3. Adopt and use an effective ‘recruitment and selection’ procedure to make
      sure new staff/volunteers have been carefully considered and vetted to do
      regulated work with children.
   4. Adopt ‘responding to concerns’ procedures to ensure that staff/volunteers get
      the appropriate help with a child or challenge inappropriate conduct of any
      adults within your organisation.
   5. Adopt a ‘disciplinary’ procedure to review any child protection concerns which
      have arisen to ensure procedures are followed and appropriate action taken
      in the best interests of the child.
   6. Adopt a procedure for reviewing the management of concerns about poor
      practice, misconduct and child abuse and includes provision for referrals to
      the Childrens List.
   7. Adopt a named contact to co-ordinate child protection within your organisation
      who has attended ‘Safeguarding & Protecting Children’ or other basic child
      protection awareness training and ‘In Safe Hands – Club Child Protection
      Officer’ workshop
   8. Support all adults working with children in your organisation to attend
      ‘Safeguarding & Protecting Children’ or other basic child protection
      awareness workshops.
   9. Adopt a full Policy Procedures document which include ‘Safe in Care’
      guidelines which are appropriate to your organisation’s activities e.g. trips
      away from home, physical contact, adult to child ratios, ICT and social media.

Please do not worry if you don’t have the necessary documents/procedures in place.
The manager of the facility where your activity takes place or appropriate contact will
be able to provide you with support in areas where your club does not have existing
procedures and practices.
              Sport, Leisure and the Arts Accreditation Scheme


Your organisation will need to have these procedures and practices in place in order
to renew any extended let at any facility in East Lothian.

Please complete the attached Accreditation Application form and checklist and return
to the facility when making your extended let.

Yours faithfully




Kirsty Preston
Recreation and Physical Activity Officer
East Lothian Council
                  Sport, Leisure and the Arts Accreditation Scheme

                                    ‘Good to Go’
                     Sports, Leisure and the Arts Accreditation
                                  Application form
  In relation to the Protection of Vulnerable Groups (Scotland) Act 2007. Good to Go
 requires written confirmation that suitable measures are in place for the supervision
and/or protection of young people participating in Sports, Leisure or the Arts delivered
                                    within East Lothian

      Please complete the following application form as part of the letting process.

Name of Applicant
Group/Club:

Activity/Sport:

Purpose of Let:


Current Accreditation Number (if this is the first application to the
accreditation scheme this number will be allocated upon satisfactory
completion of this process)



Q1
       Is the Group currently registered on the Sports, Leisure and
       the Arts Club Accreditation Scheme? If yes please proceed
       to The Group details section on page 2. If No please see the
       attached checklist and Q 2-4

Q2
       Does the group have appropriate insurance cover for the
       activity?

Q3
       Are the group’s PVG scheme memberships independently
       verified by a local or national body? If so please provide
       details of that body:

Q4
       If the group is registered with an appropriate national body
       please give details i.e. Scottish Governing Body, Girl
       Guiding UK etc.




If the answer is No to Q1 – Please complete the attached checklist. If the club does not have the
required documentation templates can be provided by your facility manager or named contact.

If the answer is No to Q2 – you should consider the possible consequences of accidents to
group members’ and/or damage to property for which you may be held responsible. You should
consider the need for third party liability insurance covering the activities of the group.

Q3 – A ‘Local Body’ can also include the individual who runs a club/organisation if they have
been approved as a signatory or umbrella body by the CRBS.
                 Sport, Leisure and the Arts Accreditation Scheme

                                         Group Details
 If the group does not operate under the terms and conditions of a constitution and with an
 elected management committee please provide details of how the group is managed:




Training venue

Playing venue
Does your club have a senior section (over 18’s)                    Yes / No
If yes, please provide contact details for the contact person for this section of the club.
Name

Contact No.
Address




E mail address

Does your club have a junior section (under 18’s)                   Yes / No

If yes, please provide contact details for the contact person for this section of the club.

Name
Contact No.
Address




E mail address
Please list the
names and positions of Office bearers’ e .g. Chair Person; Secretary; Child Protection
Officer.
 Name                      Office Held                  Contact No.               Email




 Please use an additional sheet if required and attach to the application form
                                        Sport, Leisure and the Arts Accreditation Scheme


           Please list the names of the club coaches and verify if all coaching qualifications are up to date along with their PVG registration number.

               Name             Details of Qualification   Renewal      PVG Registration           Contact No                  Email
                                                            Date            number




                                Please use an additional sheet if required and attach to the application form




 Thank you for completing this form. Please note that the details given will be stored on the East Lothian club database and accessed by
                                                          designated staff only.

We may also use these details to inform you of future training opportunities for club officers and coaches and new developments that may
                                                        be of interest to your club.
                                                   Sport, Leisure and the Arts Accreditation Scheme

                                                                       Checklist
                                                        Minimum Operating Requirements for Clubs
                                                       Policies/Procedures                                                                     In             Not            Date to be
                                                                                                                                             Place         in Place         completed by
  Adopt a Child Protection Policy at management/committee/board level within your organisation
  Get all adults working with children in your organisation to sign up to a Code of Conduct for working with children.
  Adopt and use an effective ‘recruitment and selection’ procedure to make sure new staff/volunteers have been
  carefully considered and vetted to do regulated work with children
  Adopt ‘responding to concerns’ procedures to ensure that staff/volunteers get the appropriate help with a child or
  challenge inappropriate conduct of any adults within your organisation.
  Adopt a ‘disciplinary’ procedure to review any child protection concerns which have arisen to ensure procedures
  are followed and appropriate action taken in the best interests of the child
  Adopt a procedure for reviewing the management of concerns about poor practice, misconduct and child abuse
  and includes provision for referrals to the Childrens List.
  Adopt a named contact to co-ordinate child protection within your organisation who has attended ‘Safeguarding
  & Protecting Children’ or other basic child protection awareness training and ‘In Safe Hands – Club Child
  Protection Officer’ workshop
  Support all adults working with children in your organisation to attend ‘Safeguarding & Protecting Children’ or
  other basic child protection awareness workshops.
  Adopt a full Policy Procedures document which include ‘Safe in Care’ guidelines which are appropriate to your
  organisation’s activities e.g. trips away from home, physical contact, adult to child ratios, ICT and social media.

Name……………………………………………………………..                                                                            Club….………………………………………………………………….
Signed…………………………………………………………..                                                                           Date……………………………………………………………………..
The information contained in this document is provided by the club or organisation signatory and neither the Council, Enjoyleisure nor FES make any representations or warranties of
any kind, express or implied, about the completeness, factual accuracy, reliability, or suitability of the information provided by the club or organisation signatory herein for any
purpose. In no event shall the Council, Enjoyleisure or FES be liable for any injury, loss or damage, including without limitation, indirect or consequential loss or damage, or any loss
or damage whatsoever arising from loss of data or profits arising out of, or in connection with, reliance on the information provided by the club or organisation signatory herein, in
respect of any legal action in which it is admitted or proved that the injury, loss or damage is due, in whole or in part, to the fact that club or organisation signatory has provided false
or inaccurate information herein and does not have in place some or all of the policies and procedures claimed by them to be in place in terms of the information provided by them
herein.

				
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posted:9/15/2012
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