Project Closeout by azvbG4

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									                                                                     <Type Project Name Here>
                                                                                            Project Closeout
          This document is to be used by projects with complexity:
Basic Low Medium High



1 General Information
Project Name:
Sponsoring Organization:
Project Sponsor:
Project Manager:
Project Start:                                                    Project Finish:
Project Reporting:                                                Project Complexity:
Prepared By:                                                      Prepared Date:

2 Project Deliverables
List all Project Deliverables and the date each was accepted by the user. Identify any contingencies or conditions
related to the acceptance (add more rows to the table as needed).
         Deliverable                    Date Accepted                  Contingencies or Conditions




3 Performance Baseline
Document how the project performed against each Performance Goal established in the Project Performance Plan.
Project Business Objective                Performance Goal                               Results




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                                                                      <Type Project Name Here>
                                                                                            Project Closeout
          This document is to be used by projects with complexity:
Basic Low Medium High


Project Business Objective                Performance Goal                                Results




4 Cost (Budget) Baseline
State the Planned Cost and Funding for the project, as approved in the Initial Cost Baseline and the Project
Charter. State the Actual Cost and Funding at completion. Document and explain all cost and funding variances,
including approved changes to the cost baseline.

4.1 Expenditures ($000)
      Category                Planned            Actual           Variance                 Explanation
Internal Staff Labor
Services
Software Tools
Hardware
Materials and
Supplies
Facilities
Telecommunications
Training
Contingency (Risk)
Total

4.2 Funding Source ($000)
      Category                Planned            Actual           Variance                 Explanation
General Fund
Non-General Fund
Federal
Other
Total

5 Schedule Baseline
Compare the initial approved schedule baseline against the actual completion dates. Enter the planned start and
finish dates from the initial schedule baseline. Document all actual start, finish dates, and explain any schedule
variances, including approved changes to the schedule baseline




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                                                                        <Type Project Name Here>
                                                                                               Project Closeout
          This document is to be used by projects with complexity:
Basic Low Medium High



   WBS              Planned        Actual       Planned        Actual
                                                                                                Explanation of
 Elements            Start         Start         Finish        Finish       Variance
                                                                                                  Variance
 Activity or          Date          Date          Date          Date
   Task




6 Scope
Document any changes to the Project Scope and their impact on Performance, Cost, or Schedule Baselines.
             Scope Change                                          Impact of Scope Change




7 Operations and Maintenance
Describe the plan for operation and maintenance of the product, good, or service delivered by the project. State the
projected annual cost to operate and maintain the product, good, or service. Identify where and why this projection
of cost differs (if it differs) from the Project Proposal. If the operation and maintenance plan is not in place, what is
the target date for the plan and what is the impact of not having operations and maintenance for the product, good,
or service in place.

7.1 Operations and Maintenance Plan




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                                                                    <Type Project Name Here>
                                                                                          Project Closeout
          This document is to be used by projects with complexity:
Basic Low Medium High


7.2 Operations and Maintenance Cost
7.2.1 Expenditures ($000)
      Category                Planned           Actual          Variance                 Explanation
Internal Staff Labor
Services
Software Tools
Hardware
Materials and
Supplies
Facilities
Telecommunications
Training
Contingency (Risk)
Total

7.2.2 Funding Source ($000)
      Category                Planned           Actual          Variance                 Explanation
General Fund
Non-General Fund
Federal
Other
Total

8 Project Resources
List the Resources specified in the Resource Plan and used by the project. Identify to whom each resource was
transferred and when it was transferred. Account for all project resources utilized by the project.
         Resource                       Person or
  (Describe or name the             Organization Who                          Turnover Date
      resource used)                Received Resource
Project Team



Customer Support



Facilities



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                                                                       <Type Project Name Here>
                                                                                              Project Closeout
          This document is to be used by projects with complexity:
Basic Low Medium High


         Resource                         Person or
   (Describe or name the              Organization Who                            Turnover Date
      resource used)                  Received Resource

Equipment



Software Tools



Other




9 Project Documentation
Identify all project documentation materials stored in the project library or other repository. Identify the type of
media used and the disposition of the project documentation (see Communications Plan).
    Report(s) and
                                 Media Used               Storage Location                    Disposition
    Document(s)




10 Dates for Post Implementation Review and Report
Identify the date for completing the post implementation report and the person responsible for this action.
          Action                             Date                            Responsible Person
Post - Implementation
Review

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                                                       <Type Project Name Here>
                                                                         Project Closeout
          This document is to be used by projects with complexity:
Basic Low Medium High


          Action                      Date                Responsible Person
Post - Implementation
Report

11 Approvals
   Position/Title       Signature/Printed Name/Title    Date

Project Manager


Project Sponsor




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