SHEPWAY DISTRICT COUNCIL

                         OUTLINE JOB DESCRIPTION

                                  HR OFFICER


(a)   Post Title                             :   HR Project Officer
(b)   Service Area                           :   Human Resources
(c)   Post Number                            :   TBA
(d)   Grade                                  :   D
(e)   Enhancements                           :   N/A
(f)   Directly Responsible to                :   HR Business Partner
(g)   Directly Responsible for               :   N/A
(h)   Work Base                              :   Civic Centre


1. The post holder will be responsible for supporting the HR Team in providing
   a high quality and comprehensive HR service to managers. This will include,
   but not be limited to, supporting the roll out and implementation of
   HR/people management initiatives, advising on terms and conditions issues,
   providing support to managers on recruitment and selection and being the
   first point of contact for Tier 1 and 2 (simple and more detailed) advice about
   ill health, disciplinary and grievance cases.


2. Provide advice to managers and employees on all HR and people
   management issues and:
    Refer more complex problems to the HR Business Partners.
    Encourage migration to HR Intranet and FAQs (primary) and Customer
       Contact Centre (secondary) for simple Tier 1 enquiries.
   To include providing information and advice, on HR issues and good people
   management practice, at HR Surgeries and additional capacity during peak
   demand for contact centre advice. This includes, but is not limited to, the
   following activities:

3. Advise managers on recruitment and selection and provide appropriate
   support, including advising on job descriptions & person specification
   content, assisting with shortlisting, attending interviews, contract production
   and appropriate recruitment checks, ensuring compliance with related
   policies and good practice.

4. Preparing documentation for payroll on starters, leavers and variations to

                                                                 JD-HR OfficerR&S230112
                         SHEPWAY DISTRICT COUNCIL

                          OUTLINE JOB DESCRIPTION

                                   HR OFFICER

5. Assist the Strategic HR Manager and HR Business Partners in implementing
   organisational change, undertaking and monitoring job evaluation, notifying
   payroll of all regradings, reorganisations etc. to ensure that the HR/payroll
   systems are kept up to date, and providing redundancy estimates where

6. Advise and support managers with the early stages of ill health cases,
   including, where appropriate:
     Attending meetings with the employees concerned
     Providing them with an explanation/estimate of pension benefits.

7. Support system development including supporting the quality assurance of
   manager and employee information. For example, the Council’s
   establishment list/on line directory, HR Intranet site and the HR Handbook.

8. Support the Strategic HR Manager and HR Business Partners in the
   implementation of new policies, events and initiatives including attending HR
   Surgeries and staff meetings to provide managers and employees with
   advice and information.

9. Production of timely workforce information/statistics and completion of
   national statistical surveys and returns working to the Strategic HR Manager
   and the HR Business Partner (Performance).

10. Carrying out exit interviews and highlighting areas of concern to the HR
    Business Partners/Strategic HR Manager as appropriate.

11. Assist in developing systems, practices and procedures in order to provide
    an effective HR service.

12. To fulfil the requirements of the Council’s equal opportunities policies and
    procedures ensuring that the equality/diversity principles are adhered to

13. To demonstrate a commitment to personal development including keeping
    up to date with new HR, people management and ICT developments and
    innovations and employment legislation in order to implement the Council’s
    key priorities and the HR/People Management Strategy.

This job description outlines a range of main duties and is a guide to the work
that you will initially be required to undertake. It is not exhaustive and can be
varied in consultation with the post holder in order to reflect changes in the job or
the organisation

                                                                  JD-HR OfficerR&S230112
                          SHEPWAY DISTRICT COUNCIL

                           OUTLINE JOB DESCRIPTION

                                    HR OFFICER

                             PERSON SPECIFICATION

     Candidates will be tested/asked to demonstrate their ability to meet each of
                                    these criteria.
                             E = Essential. D = Desirable



1.     Certificate in Personnel Practice or demonstrable equivalent experience
2.     Demonstrable experience in a Human Resources/ environment including.
       advising managers on employee relations cases, e.g. ill health, discipline,
       grievance and capability.
3.     Demonstrable experience in supporting managers with recruitment and
4.     Experience of producing and analysing workforce data/statistical


5.     CIPD qualified (or willingness to study towards the qualification)
6.     Experience of using a Job Evaluation system.
7.     BPS Level A qualified or willingness to qualify in the administration of
       selection and development tests.



8.     Thorough knowledge and understanding of modern HR practice and
       Employment Law including equal opportunities legislation and best
9.     Excellent organisational skills with the ability to prioritise in response to
       conflicting demands and to deliver competing priorities under pressure and
       cope with a demanding and varied workload.
10.    A self starter able to work with minimal supervision or direction..
11.    Computer literate in Windows, Microsoft Outlook, Powerpoint and Excel.
12.    Evidence of CPD.
13.    Ability to build excellent relationships at all levels with a strong customer
14.    Integrity, and an ability to deal with and recognise confidential and sensitive
       information as well as work in a professional and customer friendly manner.

                                                                   JD-HR OfficerR&S230112
                       SHEPWAY DISTRICT COUNCIL

                        OUTLINE JOB DESCRIPTION

                                 HR OFFICER

15. Knowledge and understanding of the Local Government Pension Scheme.
16. Understanding of local government terms and conditions.


Shepway’s core values, behaviours and competencies are an expression of the
kind of culture we want to grow, and provide a common foundation that unites
our diverse organisation. The key behaviours for selection are given below and
will be assessed during the selection process. There is no requirement to
evidence these behaviours in your application.


A. Deals with customers in a professional manner, is honest about what can be
   achieved, and keeps them informed of progress
B. Is flexible, and goes the extra mile to deliver what customers need
C. Looks outside their immediate work area to enhance their knowledge of who
   does what across the organisation
D. Is friendly and approachable, adapts their communication style to suit the
   needs of the customer and explains things clearly


E. Willing to challenge inappropriate behaviour, attitudes and actions informally
F. Thinks about who else might need to know and openly shares information,
   formally and informally


G. Makes suggestions, supports others’ ideas and is willing to adapt systems
   and processes to enhance effectiveness and efficiency


H. Is up to date with trends and developments, e.g. new legislation, that may
   affect their work
I. Is clear about priorities and non- priorities, and is well organised
J. Uses appropriate methods to monitor and report progress

                                                               JD-HR OfficerR&S230112

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