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AllStaff Technical Solutions Expense Report - Instructions
Please fill out the expense report in it's entirety and e-mail to: jalexander@allstafftech.com or fax to: 404.935.6100 or 877.460.4267
Completed expense reports are due by Sunday to pay out on the next Friday. Any expense reports received after Sunday will be processed for
the following week's paycheck. Completed expense reports consist of expense reports filled out thoroughly and all receipts submitted.
Incomplete expense reports (those missing information or submitted without ALL required receipts) cannot be paid out promptly, and will
experience delays.
Employees requesting reimbursement should complete the following sections
Expense Overivew Tab
Type first and last name in appropriate field
Choose the expense type (i.e. Travel Expense)
Type the location of the trip, if applicable (i.e. Denver, CO)
Type the purpose of the trip, if applicable (i.e. install security software)
Type the date(s) of the trip/expense
Due Employee Tab
Date Field: List the date(s) that correspond to the expense
Description: List a description of the expense (i.e. Round trip flight to New York)
* Be sure to note travel days for per diem and total miles for mileage reimbursement
Airfare, Hotel, Transportation, Per Diem, Misc: List amounts for each
* Formulas are welcomed
This spreadsheet contains formulas; totals are calculated automatically on the "Due Employee" tab and on the
"Expense Overview" tab.
AllStaff will complete the Paid by AllStaff tab for any work related expenses paid on
behalf of employees but not due for reimbursement. Employees should leave this tab blank.
PO# ____________________________
AllStaff Technical Solutions Expense Report - Overview
Employee Name:
Expense Type:
Trip Location:
Trip Purpose:
Expense/Trip Dates: From To
Due to Employee $ -
Paid by AllStaff $ -
Expense Subtotal $ -
Per Diem Rate 100%: _______
Per Diem Rate 75%: _______
Hotel Per Diem Rate: $ -
Hotel approved for higher rate. Approver: __________________ Date: _________ Rate: $__________________
Staff ASAP: ___/___/____
Due EE: $ - QB Inv #: ___________ QB Inv Amount: ___________
AllStaff Pd: $ - QB Inv #: ___________ QB Inv Amount: ___________
AF Rate: 0.00%
AF Total: $ - VIP #1: ___/___/____ VIP #2: ___/___/____
Total Due to AllStaff: $ - VIP Inv #: ___________ VIP Inv #: ___________
VIP Inv amt: $ - VIP Inv amt: $ -
v 05.31.2012
PO# ____________________________
AllStaff Technical Solutions Expense Report - Due Employee
Instructions: This form should be filled out by any employee requesting a reimbursement for work related expenses.
Date Description Airfare Hotel Transportation Per Diem Misc Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ - $ - $ - $ - $ -
Total Due $ -
v 05.31.2012
PO# ____________________________
AllStaff Technical Solutions Expense Report - Paid by Allstaff
Instructions: This form should be filled out by AllStaff for any work related expenses paid on behalf of the employee, but not due for reimbursement.
Date Description Airfare Hotel Transportation Per Diem Misc Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$ - $ - $ - $ - $ -
Total Paid $0.00
v 05.31.2012
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