Working within the Research and Business Management by aT10o94U


									                                             Job Description

Job Title:              Governance and Policy Officer

Full/Part time:         Full Time

Grade:                  6

Line Manager:           Governance Manager

Summary of Role:        Working within the Research and Business Management Office, the post
                        holder will assist the Governance Manager in the provision of support
                        systems for research and technical assistance projects across LSTM.

Main Responsibilities

Assisting in the development and implementation of LSTM’s research and business governance
policies, the Governance & Policy Officer’s principal responsibilities are:

Research Governance

   Develop and implement effective procedures for ensuring that LSTM’s research activities comply
    with good research governance policies and practice and ethical requirements.
   Contribute to regular reviews of LSTM’s governance procedures, policies and codes of practice
    for research and research–related contracts and ensure they are in compliance with the terms
    and conditions, ethical and governance frameworks of the major research grant awarding
    bodies, e.g. Research Councils, Charities, Government Departments and the European
   Develop and keep up to date, standard operating procedures on good clinical and laboratory
    practice and human tissue storage and use for research.
   Act as Secretary of LSTM’s Research Governance Committee and Research Ethics Committee.
   Disseminate and promote best practice through advice and guidance on research governance.
   Assist in the investigation of any research governance misconduct events that are detected or
   Advise researchers planning projects on NHS R & D approvals, MHRA authorisations and LSTM
    and/or NHS ethics applications and requirements.

Corporate policy

   Contribute to the development and implementation of relevant corporate policy.
   Contribute to the review of LSTM’s regulations, policies and procedures relating to contract
    research and related activities, including IP management, commercialisation and exploitation
    and governance.
   Put in place a review process for all LSTM corporate policies to ensure regular updates and

Sponsorship, insurance, liability and risk

   Provide comprehensive advice and guidance to staff on issues relating to sponsorship, insurance
    and liabilities.
   Register and record all research and technical assistance projects and ensure that relevant
    information is provided to insurers.
   Maintain the Research & Business Management Office risk register.
   Provide guidance and support regarding regulatory compliance in laboratory, clinical and social
    science settings.

Monitoring and audit

   Assist in the development and implementation of key effective monitoring and audit systems.
   Implement audit schedules and coordinate actions resulting from audits (eg supplying
    information as necessary with external agencies such as the Human Tissue Authority and
    research funders).
   Ensure that all LSTM sponsored research and technical assistance projects are risk assessed and
    that relevant monitoring and audit processes are implemented.
   Implement monitoring and reporting arrangements for LSTM sponsored research and technical
    assistance in order to comply with contractual, regulatory and legislative requirements during
    the running of projects.


   Work collaboratively with other member of the Research & Business Management team to
    ensure a streamlined and coherent service.
   Communicate with and establish effective working relationships both internally and with
    external partners and collaborators.
   To be resourceful and innovative in resolving issues, exercising judgement, and presenting
   To efficiently prepare documentation, communications, correspondence, reports and briefing
    papers as required.
   Representing the Governance Manager, as required.
   Carry out other duties applicable to the level of the role.
   Work in a safe manner adhering to local and legal requirements.
   Provide cover for the Agreement and Contracts Officer, when required.
                                     PERSON SPECIFICATION

                                 Governance and Policy Officer

Competencies                                           ESSENTIAL (E) or   MEASURED BY:
                                                        DESIRABLE (D)     a) Application Form
                                                       REQUIREMENTS       b) Test/Exercise
                                                                          c) Interview
                                                                          d) Presentation
Education and Training

Honours degree or equivalent experience from       E                      a) c)
working in a similar environment

Evidence of continued professional development     E                      a) c)
in a similar environment


Proven experience of working in a professional     E                      a) c)
administrative role within Higher Education or a
similar research and development environment
such as a NHS R & D Office.

Successful experience of management level          E                      a) c)
committee work, including drafting and preparing
agendas, supporting papers and writing minutes.

Experience of co-ordinating and contributing to    E                      a) c)
the development of policies

Experience of preparing reports for internal and   E                      a) c)
external review.


Awareness of national regulatory approval          E                      a) c)
processes such as Research Ethics, NHS R & D and

Understanding of the funding environment for       E                      a) c)
research both in the UK and internationally.

Skills and Abilities

Excellent oral and written communication skills    E                      a) c) d)

Strong administrative, organisation and time       E                      a) c)
management skills with proven success in
delivering results to demanding deadlines
Well developed interpersonal and negotiating            E   a) c)
skills, enabling the postholder to develop effective
working relationships at all levels within and
outside LSTM

Evidence of research and analytical skills and the      E   a) c)
ability to analyse complex information from
various sources

Ability to work independently, managing and             E   a) c)
prioritising workload, ensuring via this activity
effective team membership

Excellent IT skills, particularly in spreadsheets and   E   a) c)
database management.

Special Aptitude

A clear understanding of the organisational             E   a) c)
culture of LSTM along with the ability to identify
and operate within the academic mission.

Clear commitment to providing a customer-               E   a) c)
orientated service

Ability to work confidentially and professionally       E   a) c)
with sensitive information and situations

Ability to negotiate with confidence, tact and          D   a) c)
diplomacy across a diverse range of partner
organisations and cultures.


Full Time

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