MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL ON by 4hRKVe0C

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									                                     MUDFORD PARISH COUNCIL
            MINUTES OF MEETING OF THE PARISH COUNCIL HELD IN MUDFORD VILLAGE HALL
                      ON THURSDAY 23 FEBRUARY 2012 COMMENCING AT 7P.M.

Members are reminded that the Council has general duty to consider the following matters in the exercise of any of
its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability) Crime &
Disorder, Health & Safety and Human Rights.
                                                       OPEN SESSION
None
72.      ATTENDANCE AND TO RECEIVE ANY APOLOGIES FOR ABSENCE AND TO CONSIDER
ACCEPTANCE OF THE REASONS
Mrs. Rowlands in the Chair, Mrs Gane, Mrs Barlow, Mr Bartlett, Mr. Brown, Mrs Jones, Mrs Lydon
County Councillor Sam Crabb From 7.20pm
Apologies for Absence:
District Councillor Tony Capozzoli
PCSO Jan Sparkes
PCSO Thelma Mead
73.      DECLARATIONS OF INTEREST: None
74.      MINUTES of the Parish Meeting held on 24 November 2011 which had been circulated to members in draft
form were taken as read, confirmed and signed.
75.      PLANNING:
(a)      PLANNING DECISIONS:
(i)      11/04365/FUL Erection of portal steel framed agricultural building. Parsonage Farm West Mudford Road
Mudford Yeovil Somerset BA21 5TJ. Granted. Noted.
(b)      PLANNING APPLICATIONS: None
(c)      PLANNING CORRESPONDENCE:
Planning Guides part of Supporting Communities and Neighbourhoods in Planning (SCNP) Project. Copies of
Planning Guides given to Parish Councillors.
Community & Neighbourhood Planning- How to Get Involved Thursday 1 March 2012 10am to 1pm at the Edgar
Community Hall Somerton TA11 6SB. Chairman Mrs Rowlands, Vice Chairman Mrs Gane, Mr Brown and the Clerk
Dinah Cheek to attend.
76.      REPORTS BY DISTRICT AND COUNTY COUNCILLORS, POLICE, VILLAGE HALL COMMITTEE,
YARLINGTON HOMES, CLERK:
District Councillor Tony Capozzoli unable to attend meeting as South Somerset District Council Full Council
Meeting to set the Council Tax for 2012/2013. He reported that he had been contacted by a Mudford resident
regarding the visibility at Hinton Crossroad regarding the 40mph signs. Mr Bartlett to look into this.
PCSO Jan Sparkes The following is a list of calls to the police from Ivelchester ward between 23/01/12 and
23/02/12. Contact request 10 calls (1 for Mudford), suspicious 8 calls (2 from Mudford), traffic related 9 calls (1 from
Mudford), pre planned 1 call, assault 2 calls, disturbance/nuisance 6 calls, supplemental 2 calls, suicide attempt 1
call, welfare 1 call, theft 2 calls, fraud/deception 1 call, lost/found 1 call, harassment 2 calls. Total of 53 of which only
5 were from Mudford.
Mrs Jones – Mudford Environment Warden reported on fly tipping, water leaks throughout the village (including
the water leak on the bridge) which had been dealt with.
Village Hall – Diamond Jubilee Two open meeting have been held to discuss the Diamond Jubilee Celebrations.
Unfortunately the meetings are on Friday mornings and several of the Parish Councillors and the Clerk are unable to
attend due to work and other commitments. The next meeting is scheduled for the 2 March 2012.
As previous agreed Diamond Jubilee mugs to be given to Mudford children. Mrs Rowlands and Mrs Gane to
compose flyer to be distributed throughout the village.
As previously agreed to plant trees for the Diamond Jubilee and Mr Bartlett to look at suitable location and species, it
was suggested lime trees. Studs to be fixed to TPO trees in the village.
Ownership of the Village Hall has been registered with the Land Registry.

County Councillor Sam Crabb joined the meeting at 7.20p.m.
County Councillor Sam Crabb Report for Mudford Parish Council – 23.02.12

1.      The Country Council and other partners “signed up” on Monday to the Armed Forces Covenant. There are
substantial grants available for communities where both the military & civilians live. If you know of any really good
ideas, do let me know. The Signing ceremony was Monday morning at Yeovilton – in the Museum. The MOD has a
budget of £30 million to spend on schemes in the UK.

2.      You will have seen that work has started on the improvements to the Cartgate Roundabout, which will be
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ongoing up to 30 March. This is disrupting disrupt traffic in the whole area. They are currently putting in new lighting
and then new “slip roads”. I think that is joining or exiting the A3088 – but am not sure yet.
3.      I reported to you that the County Council is looking at a full service review – which the Administration now
hopes will save in the region of £45 million. This will be ongoing for some 13 months – looking at each of the 170
services in turn to determine how they should be done in future, whether they should continue and if the service can
be commissioned or purchased from any one else. I am on a number of the review teams. It is thought that this will
be what is called a “full zero based budget review”. Looking at every aspect of what the Council does. If it is “nice to
do” or “not what the core business should be” it is anticipated that the service will cease. However I am doing my
best to ensure that statutory services and services to the vulnerable in society should stay. The budget for this work
– done a lot by consultants - is £3 million for 2012-2013! Last Wednesday we tried at Full Council to keep the best
services in house, so they could be “hosted” and carry out work across the South West. This was turned down.
Yesterday we had a presentation at Scrutiny about the Service Reviews progress. It seems very slow, with lack of
capacity from officers and no member involvement so far.

4.       Linked to that is a series of Local Choice Events – which Somerset County Council are organising, one in
each district council area, throughout February 2012 to meet with local parish and town councils and community
organisations. These events will be fronted by the Chief Executive, together with the relevant District Council Chief
Executive for some of the events. The purpose of the events are to explore what Parish/Town Councils and local
communities may be able to do for themselves due to SCC being no longer able to afford to provide its current level
of services! And of course how SCC can help with this transfer. The event will include examples of communities
which have taken over the running of council services or have enhanced the service provided by the council by using
their own resources and workshop sessions to hear from attendees about which services are important to them and
which they would be willing to help provide. It was good to see Members of Mudford Parish Council there at the
Edgar Hall, Somerton night before last.
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There is another due on 27 Feb at The Bath West Showground. The event will run from 7pm until 9pm (with tea &
coffee and biscuits available from 6.30pm).

 5       The Conservative Administration opted for a 0% increase in Council Tax, for the coming year, taking an
offer of a grant from the Government of £5 million to “freeze” the County Council’s element of Council Tax. This
means that the grant will have to be used for one off projects, like the costs of the Service Review above, rather than
being used to support the services. At least £2 million of this grant will be put into Reserves – “in case there is a
rainy day”. We received the Budget papers at the end of January. Over 1200 pages in all.
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6        The Budget. This was discussed at some length on Wednesday 1 February at the Cabinet meeting. And
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was examined in detail on 6 February at the Scrutiny Committee Meeting. The fact is that with significant further
cuts to services scheduled, the County Council is due to under spend the current year’s budget by £10 million. This
will be added to reserves. The County Council will have the highest level of reserves for at least 25 years, by the end
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of this current financial year – 31 March 2012. I called upon the Conservative Cabinet to look at again at budgets,
so that they can pull back from more cuts to front line services. If they are under spending by £10 million then the
budgets they set in February last year are wrong. We a Full Council meeting last Wednesday. Which lasted all day!

7       The cuts include £1.5 million from bus subsidies, which has been subject to consultation. I chaired a
Consultation event at Brympton Way, where there was a good turn out. But it is evident that our bus services will be
severely affected by not only the cuts to budget, with less people travelling on concessionary fares, less money to
operators for concessionary fares, dropping from 70% to 55%, and a drop in the Government Fuel Support Levy for
firms as well. This could have a really large impact on people from all areas and all ages. Over 1,400 people
responded to the bus consultation. The actual list of cuts is enormous – but one that causes me some anger is a
reduction of gully cleaning – now to once every two years. We are told that the service will be flexible – but added to
no weed killing we may see floods happen more often, due to blocked drains. There is an on-line petition about bus
cuts.

8        Another cut that is truly dreadful, is the 75% to the Youth Service. At the January Scrutiny meeting we told
the Cabinet that this is a step too far and at least £250k needs to be added back to the budget. Indeed if some
money was used from Reserves, a lot of cuts could be held off. So that all services could have time to be reviewed.
In the Lib Dem Alternative Budget last Wednesday, we put forward £1m being put back into Youth Services.

9        I have no further information on the Local Transport Plan Road Safety Improvement schemes for our area
as yet. There seems to be a great lack of any officers in the Highways Dept looking at new works and plans. I am
trying to find out if Montacute has moved from Reserve to in the list – progress seems so slow, and progress on
plans for Tintinhull, with only 2 out of 60 schemes being finished. The majority still have not been assessed.

10      Superfast Broadband to mention, docs sent this week.

77.     MATTERS ARISING FROM THE MINUTES:
(a)      Highways matters throughout the Parish including Lorry Watch. Lorry Watch in three villages, Mudford,
Marston Magna and Queen Camel undertaken on 17 and 26 January 2012. Information co-ordinated by Marston
Magna Parish Council.
Mrs Rowlands collected rubbish from turning to Hales Meadow to Cemetery. Mrs Jones as Environment Warden to
report to SSDC rubbish alongside the A359 from Mudford to Yeovil and request litter pick.
(b)      Playingfield maintenance – Mr Bartlett to look into installing a kissing gate on the footpath from the
playingfield to replace damaged stile.
Grant to be applied for to purchase 2 picnic tables (recycled materials as seat in play area) on the hard standing
area in the playingfield.
(c)      TPO’s throughout the Parish – Mr Bartlett to install discs on TPO Trees. SSDC are dealing with the owner
of the Motorcycle garage site regarding the removal and surgery on the trees with TPO’s.
(d)      Diamond Jubilee – dealt with above under Reports.
(e)      Village Hall – Land Registration – noted. Clerk has copy of the documents in the Archives.
(f)      Mudford Health Walks Wednesdays 22 February and 21 March, Thursday 8 March – due to illness Mr
Argent unable to undertake walks at present.
(g)      Matters received by the Clerk since the publication of the Agenda
South Somerset Together Health Conference Friday 24 February 11am-4pm at South Somerset District Council
Offices at Brympton Way Yeovil. Chairman and Vice Chairman are now unable to attend.
78.      FINANCIAL MATTERS:
(a)      Receipts and payments including already authorised Grant cheques
           As at 23 February 2012        Receipts & Payments since November 2011 Meeting
         RECEIPTS
9.2.12   David Rivett                 Burial Rose                                    222    £   180.00
31.12.11 Nat West                     Reserve Account Interest                              £     0.55
31.12.11 Nat West                     Bonus Saver Account Interest                          £     3.90
31.12.11 Nat West                     Bonus Saver Account Bonus                             £    78.04
         TOTAL RECEIPTS                                                                                   £    262.49
         PAYMENTS
12.12.11 Vision ICT Ltd               Cemetery database 2012-2013                    859    £   122.40
         SLCC                         Annual Subscription                            860    £    97.00
         Cartridge Wyse               Cartridges                                     861    £    14.64
23.02.12 Information Commissioner     Data Protection Renewal                        862    £    35.00
         Mudford Village Hall         Annual contribution to broadband               863    £   200.00
         K M Dike Nurseries Ltd       Playingfield & Cemetery Maintenance            864    £   894.85
         SSCAB                        Grant                                          865    £   100.00
         Age UK                       Grant                                          866    £   100.00
         Dinah Cheek                  Clerks Emoluments                              867    £ 1,893.64
         Cartridge Wyse               Stationery                                     868    £    53.73
         SLCC                         Revised Clerks' Manual                         869    £    32.00
         Mrs Y Rowlands               Cleaning equipment for cemetery chapel         870    £    33.98
         TOTAL CHEQUES                                                                                    £ 3,343.20
         BANK ACCOUNTS
         As at 23.02.2012
         Current Account                                                                    £   100.00
         Business Reserve Account                                                           £ 6,958.47
         Bonus Saver Account          Opened 22.6.05                                        £26,165.08
         TOTAL BANK ACCOUNTS                                                                              £ 33,223.55
CHEQUES FOR SIGNATURE AT MEETING 23 FEBRUARY 2012 NOT INCLUDED IN BANK BALANCES
                                         TH
FIRST LOAN REPAYMENT MADE ON 30 SEPTEMBER 2010 OF £1,051.29p
                                             ST
SECOND LOAN REPAYMENT MADE ON 31 MARCH 2011 OF £1,051.29p.
                                         TH
THIRD LOAN REPAYMENT MADE ON 30 SEPTEMBER 2011 OF £1,051.29p.
                                          ST
FOURTH LOAN REPAYMENT DUE ON 31 MARCH 2012 OF £1,051.29p.
Invoices, cheques and bank accounts checked by Mrs Lydon and approved and signed as above.
(b)      Appointment of Henry Lovegrove as Internal Auditor and confirmation of quotation 2012/13. Proposed by Mr
Bartlett and seconded by Mrs Barlow and unanimously agreed.
(b)      Budget comparison and Bank Reconciliation to 31 January 2012 - Noted
(c)      Financial Risk Assessment – Annual Review – Reviewed and agreed with no changes.
(d)      Authority for signature of cheques required in new financial year including for Councillor Training. Agreed.
(e)      Data Protection Annual Renewal – Renewed with no changes.
(f)      Cemetery Maintenance – Quote to be sought for repainting of railings.
(g)      IT Equipment & Broadband provision for Mudford Village Hall – Broadband installed in Village Hall and
cheque for £200 signed as above for annual contribution.
(h)      Clerk’s Retirement Gratuity – Following advice from Peter Lacey at SALC and SLCC it was unanimously
agreed that the Clerk’s Contract had an extant contractual obligation to honour the payment of a gratuity on
retirement of the Clerk.
As part of the Clerk’s Contract of Employment dated 18 August 1999 and updated on 24 November 2005 and 28
February 2008 provision was made and a separate fund set up for the payment of a gratuity to the Clerk. The Audit
& Pensions Schemes Service of HM Revenue & Customs in 2006 approved the setting up of a Gratuity Fund.
Retirement of Clerk
The Clerk stated that in November 1986 I was working for Tony Parker Contractor at West Mudford when I was
approached by Brian Rowlands, the Chairman of Mudford Parish Council, regarding taking on the job of Parish Clerk
and I accepted and started on 15 December 1986. Now 25 years later I have made the decision to retire on my 65
birthday in March and therefore give the Parish Council 3 months notice, as from 1 March 2012, of my retirement.
79.      NEW CONTRACT OF EMPLOYMENT - For new clerks
80.      NEW CODE OF CONDUCT AND STANDARDS REGIME – There will be SALC Training on this
81.      CALENDAR OF MEETINGS; Additional Meeting on Thursday 29 March 2012, The Annual Parish and
Annual Parish Council meeting Thursday 31 May 2012, Thursday 30 August 2012, Thursday 29 November 2012
Further meetings will be called as necessary usually on the last Thursday of the month
82.      CORRESPONDENCE:
 Area East Community Safety Action Panel meeting 10am Tuesday 20 March at Wincanton. Noted
 Somerset Strategic Housing Partnership Interim Tenancy Strategy – Consultation Noted
 Area East Bulletin – SSDC Website page devoted to each Area Noted
http://www.southsomerset.gov.uk/communities/area-working/our-work-in-area-east/
 The Clark Foundation – grants Noted
 SCC Library Services Noted
 Olympic torch relay route Ilminster, Yeovil, Ilchester and Somerton Tuesday 22 May 2012 Noted
 SALC South Area Quarterly Meeting Monday 12 March 2012 7.30p.m. at Curry Rivel Noted. Chairman and
Vice Chairman to attend.
Community Council for Somerset – The Village Agent Project Noted.
83.      Burial Forms for Signature None
84.      URGENT BUSINESS ARISING AFTER THE PREPARATION OF THIS AGENDA, WHICH THE
CHAIRMAN AGREES TO TAKE AS URGENT. SUCH MATTERS WILL BE FOR NOTING OR DEFERRAL TO A
FUTURE MEETING ONLY. Litter bin outside Mudford Stores – Mrs Gane to inform them that they can remove and
tidy up the area.
85.      LIST OF ITEMS DISTRIBUTED AND AVAILABLE SINCE LAST MEETING: LCR Winter 2011; NHS
Somerset Joint Strategic Needs Assessment 2011; Clerks & Councils Direct January 2012; SSDC Area East
Community Safety Action Panel – Performance Report; Plus numerous documents forwarded by email to Parish
Councillors
86.      NEXT QUARTERLY PARISH COUNCIL MEETINGS:
Additional Meeting on 29 March 2012
The Annual Parish and Annual Parish Council meeting Thursday 31 May 2012
Thursday 30 August 2012, Thursday 29 November 2012
Further meetings will be called as necessary usually on the last Thursday of the month

Meeting closed at 9.30pm

								
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