YOUTH POLICY INSTITUTE PROGRAM OFFICER – SCHOOL-BASED INITIATIVES JOB DESCRIPTION Reports to: Senior Management Team (Executive Director, Deputy Director, and CFO/COO) Background: The Youth Policy Institute (YPI) is a dynamic not-for-profit organization serving the needs of low-income youth and families throughout Los Angeles. YPI operates a variety of programs supported by various city, state and federal funding agencies, including: Day Labor, Family Development Network and Family Technology Project (City of Los Angeles), Computer Literacy and Training (CETF), Physical Education, Full-Service Community Schools and GEAR UP (US Dept. of Education), Preschool and Afterschool Programs (CA Dept. of Education), AmeriCorps (California Volunteers/NCLR), Bert Corona and Monsenor Romero Charter Middle Schools, Supplemental Educational Services, and others. The Youth Policy Institute developed from the Robert F. Kennedy Memorial Fund and incorporated as a 501(c)(3) nonprofit agency in 1983. Originally headquartered in Washington, D.C., YPI began operating in California in 1996. YPI now targets all of its services to the Los Angeles area, with sites throughout the city. Responsibilities: The primary responsibility of the Program Officer – School-Based Initiatives is to ensure that key YPI school-based programs are effectively, efficiently and consistently implemented in accordance with all grant requirements and the mission of YPI. School-Based Initiatives: The current school-based initiatives to be assigned to the Program Officer are: Afterschool Programs (39 sites) AmeriCorps (21 sites) Carol White Physical Education (6 sites) In addition, other programs may be assigned to the Program Officer at the discretion of the Senior Management Team. Job Responsibilities: The Program Officer – School-Based Initiatives will: work with the Senior Management Team (Executive Director, Deputy Director and CFO/COO) to monitor the performance of all school-based programs and program staff and to ensure the fulfillment of all grant requirements; regularly review school-based program activities and projected outcomes with program staff and ensure that any necessary corrective actions are taken to maintain compliance with stated objectives and outcomes; monitor compliance and provide support for grantee project implementation; monitor and review school-based program budgets and expenditures; provide support, guidance and oversight to all school-based program staff; maintain data, files and track documentation for accountability with grantees; ensure the timely submission of all required reports – both financial and programmatic – and supporting materials by program staff; design and implement professional development plans for all school-based program staff to ensure that staff is properly trained; plan and support the development and implementation of technical assistance and capacity building plans through meetings, focus groups, workshops, trainings, special qualitative assessments and special grantee conferences, based on overarching organizational plans. assist with all grant submissions (new and renewal) and work with the development team to identify potential sources of new funding; participate in grant/program-related events (program culminations, press activities, community events); collaborate with other local service agencies, governmental institutions, foundations, schools and businesses to identify additional support and partnerships; develop and maintain effective communications with the organization's internal and external audiences (including staff, clients, contractors, strategic partners, community leaders and public officials); represent the organization and participate at meetings and conferences as appropriate; assist in the development and implementation of best practices, analytical tools and self- evaluation in and between all YPI school-based programs; develop and implement program evaluation mechanisms/tools, including client and staff surveys, program evaluation forms, feedback forums; create and foster a sense of teamwork in and between all YPI programs; handle other responsibilities as required and/or assigned. Professional Qualifications: The ideal Program Officer candidate will: have at least 7 - 10 years of management-level experience operating one or more programs in a non-profit environment; have experience successfully managing a variety of grants; have supervised a minimum of 10 full-time staff-level positions; be bi-lingual (English/Spanish); have a Bachelor’s (minimum) or Master’s (preferred) in a relevant course of study; be committed to the mission of YPI; have excellent written and verbal communication skills; be computer and financially literate; have a track record of success in management and leadership; have proven experience working and collaborating with others; be able to work well under time pressure and meet deadlines. Compensation: In addition to a competitive salary based on experience, YPI offers a variety of benefits to eligible employees, including: Employer-subsidized health, dental and vision insurance Life insurance 403(b) retirement plan Employee-paid supplemental programs (AFLAC, etc.) Application Process: In order to be considered for this position, qualified candidates must submit the following documents: Current resume Cover letter addressing applicant’s ability to meet the responsibilities of the position as set forth above Five (5) professional references Salary history and requirements Please submit these documents to: Youth Policy Institute Attn: Program Officer Search Committee 634 S. Spring Street – 10th Floor Los Angeles, CA 90014 No faxes or phone calls will be accepted. Incomplete applications will not be accepted. YPI is an equal opportunity employer.
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